## **Trustees’ Annual Report for the period** **From April 2020 To April 2021** **Charity name: HEREFORD SEA CADET CHARITY Charity registration number:520955** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 To raise charitable funding to pay the
purposes of the charity running costs of the Hereford Sea
as set out in its Cadet Unit by maintaining an
governing document Inclusive cohesive organisation
Summary of the main Para 1.17 and A. Actively seeking funds
1.19
activities in relation to
A. Maintaining fully auditable
those purposes for the
public benefit, in accounts
particular, the activities, B. Ensuring a safe training
projects or services environment
identified in the
accounts. C. Ensuring the uniformed
elements of the unit are
conducted within the MSSC
guidelines
D. Engendering a culture of
equality and inclusivity
E. Ensuring safeguarding of young
people when operating within
the boundaries of the unit and
its activities.
F. Hold an AGM
Statement confirming Para 1.18 In accordance with the Charities
whether the trustees Commission’s public benefit guidance
have had regard to the the Hereford Sea Cadet Charity
guidance issued by the Trustees have delivered throughout
Charity Commission on the year the stated aims in supporting
public benefit the youth of Hereford
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference **Members of the Hereford Sea** Para 1.38 **Cadet Charity contributed by** Contribution made by **subscription £1000.00 this** volunteers **financial year.** |||||| |---|---|---|---|---| ||Other||**A total of £20,000.00 was**
**received from the local council**
**for the beneft of COVID relief**|| |||||| |||||| ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
In accordance with the Charities
Commission’s public benefit guidance
the Hereford Sea Cadet Charity has
Summary of the main delivered throughout the year its
Para 1.20
achievements of the stated aims in supporting the youth of
charity, identifying the Hereford. In concert with many
difference the charity’s other charities the Hereford Sea
work has made to the Cadet Charity had a challenging year.
circumstances of its That said the Trustees and Uniformed
beneficiaries and any members have achieved a number of
wider benefits to society phenomenal successes. 2020 saw
as a whole. the trustees achieve the stated goal
of completing the sewerage project;
I extend my thanks to all who have
donated to this project, Mr Clive and
Sylvia Richards, Gannet Foundation,
Foyle Trust and others who wish to
remain anonymous. The Unit
completed all outstanding repairs
following the floods in 2019 and we
completely refurbished the unit.
The Commanding Officer and Cadets
achieved the amazing and well-
deserved accolade from the Captain
of the Corp in the form of being a
BURGESS Unit; This is only awarded
to the top units in the country and is
very prized. This is also a year earlier
than the UMT had planned so well
done the cadets.
The cadet training and aims of the
charity as laid out in the 2020/21
Management Plan were fully met with
exception of water based activities
which were banned due to COVID
restrictions. The Commanding
Officer set up a new IT link to enable
cadets to attend certain meetings via
a ZOOM computer application. This
subscription was paid for by the City
Council. Another grant was obtained
for new laptops to be purchased.
The Unit now has a new Padre the Rev
Phil who has been a most welcome
addition to the team.
The treasurer will report on the
**----- End of picture text -----**
financial situation but I would like to thank the City of Hereford for their very generous donation to assist us to overcome the flood damage to the unit. During the year we have purchased a new canoe, 2 new outboard engines, 3 new smartboards for the classrooms, a new Sea Cadet Standard, new cooking hob, and installed CCTV. The Unit has been made COVID safe and we look forward to the coming times when all actives can be re introduced. Overall the Hereford Sea Cadet Charity has maintained and exceeded expectations due to the diligence and dedication of the amazing Cadets and their adult instructors. ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
the sewerage project is complete
and was on budget.
Achievements against Para 1.41
objectives set
The unit has been made COVID
Other safe and is now fully recovered
from the flood damage.
**----- End of picture text -----**
## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 Started the year with a positive
financial position at the £39,265.62. a full statement of
end of the period
accounts is attached to this report.
As the amount of income is in excess
of £25,000.00 in accordance with
Charity Commission regulations the
annual accounts have been
independently verified by Mrs Debbie
Chalk a local authority finance officer.
I thank her for her time and diligence
in reviewing the accounts.
Income
£50,439.36
There was no income from rental in
the year 2020/2021 due to COVID.
Expenses
£56,734.63 of which £25,000.00
was expended on the new
sewerage plant purchase and
installation
The final balance as of 31 March
2021 was £32,970.35 which gave
an operating deficit of £6,297.27
for the year.
.
Statement explaining the Para 1.22 The Charity has a policy of
policy for holding maintaining 6 months’ worth of
reserves stating why financial reserve. This is to cover
they are held risk to income and provide a
sufficient buffer to redress any
unforeseen circumstance.
Amount of reserves held Para 1.22 £4000.00
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **Grant funding. See annual accounts.** The charity’s principal sources of funds Para 1.47 (including any fundraising) ## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Trust Deed
document
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated Association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees appointed annually at
methods including the AGM.
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
**----- End of picture text -----**
## **Additional information (optional)** **----- Start of picture text -----**
You may choose to include further statements where relevant about:
Utilises MSSC induction process.
Policies and procedures
adopted for the Para 1.51
induction and training of
trustees
Chairperson, Treasurer, Secretary,
other Trustees.
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Affiliated to the Marine Society
and Sea Cadets Charity
Relationship with any Para 1.51
related parties
Other
**----- End of picture text -----**
## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Hereford Unit Sea Cadet Charity
Other name the charity
uses
Registered charity 520955
number
**----- End of picture text -----**
||Charity’s principal
address|Hereford Sea Cadet Unit, Wyeside, Greyfriars Avenue,
Hereford HR4 0BE.|| |---|---|---|---| ||||| ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Stephen Taylor Chairperson Trustees of Charity
2 Samantha Jones Treasurer Trustees of Charity
3 Debbie Sissions Secretary Trustees of Charity
4 Sarah Kilby Trustee Trustees of Charity
5 Jane Sheils Holding Trustee Trustees of Charity
6 Ken Matthews Holding Trustee Trustees of Charity
7
8
9
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name Nil** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** Jane Sheils Trustees of Charity Ken Matthews Trustees of Charity ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declarations Tho trustoe5 decllre thatth¢y h•v¢ appr￿erf tN81e•8' report al￿•. Signed on b6hall of thv chanty'8 Irust•es Signaturel¥l Full namelsl Stwen John Taylrff Position leg SeGrelary. Chairpetson Chair, etcl Samantha JO￿5 Treasurer 311812021 ## Hereford Sea Cadets ## Financial Year 1st April 2020 to 31st March 2021 ## Year to Date Detail Report **Receipts Donations** Bursaries - restricted Bursaries - unrestricted Cadet P&SA Third party - restricted Third party - unrestricted Ward Room ||||||| |---|---|---|---|---|---| |**ceipts**|||**Payments**||| |**Donations**||**£1,410.34**|**Charitable Activity**||**£2,517.93**| |Bursaries - restricted|£0.00||Competition Fees - external provider|£0.00|| |Bursaries - unrestricted|£0.00||Competition Fees - internal provider|£0.00|| |Cadet|£1,224.00||Course Fees - external provider|£0.00|| |P&SA|£0.00||Course Fees - internal provider|£758.00|| |Third party - restricted|£0.00||Training Materials|£1,759.93|| |Third party - unrestricted|£186.34||Fuel|£0.00|| |Ward Room|£0.00||3rd Party travel|£0.00|| ||||MSSC Travel Refund (enter as credit)|£0.00|| |**Fundraising**||**£0.00**|Catering|£0.00|| |Bag packs|£0.00||Fundraising Costs|£0.00|| |Flag week|£0.00||Special Events|£0.00|| |Social events|£0.00||||| |Community events|£0.00||**Operating**||**£44,031.48**| |Other|£0.00||Unit Health, Hygiene & Well-being|£1,775.41|| ||||Office Equipment <£250.00|£2,091.53|| |**Generated**||**£0.00**|Office Stationery, Printing & Postage|£515.75|| |Property Rental|£0.00||IT Consumables|£0.00|| |Sale of Assets|£0.00||Building maintenance|£942.25|| |Sale of Goods|£0.00||Grounds maintenance|£25,699.46|| |SCAVA|£0.00||Boat maintenance|£5,491.77|| ||||Vehicle maintenance, MOT & RFT|£0.00|| |**Grants**||**£25,231.58**|Other maintenance|£0.00|| |External - restricted|£0.00||Goods for resale|£0.00|| |External - unrestricted|£25,231.58||PPE & Branded clothing|£85.49|| |MS-SC Restricted Grant|£0.00||Various Unit Assets|£7,429.82|| |**Training**||**£1,098.50**|**Overheads**||**£5,227.81**| |Competition Fees - external provider|£0.00||Rent|£0.00|| |Competition Fees - internal provider|£50.00||Rates|£0.00|| |Course Fees - external provider|£0.00||Lease Fees|£0.00|| |Course Fees - internal provider|£1,048.50||Water Rates|£90.50|| ||||Sewage Rates|£0.00|| |**Unearned**||**£22,698.94**|Electricity|£2,228.67|| |Bank Interest|£0.00||Gas|£713.84|| |Gift Aid|£22,698.94||Broadband|£0.00|| |Investment Income|£0.00||Telephone|£760.80|| ||||Alarm Monitoring|£0.00|| |||**£50,439.36**|Insurance - MS-SC provided
Insurance - Non MS-SC provided|£1,434.00
£0.00|| ||||Roadside assistance|£0.00|| ||||Certification|£0.00|| ||||**Fees Charges**||**£4,957.41**| ||||Audit/Accountancy fees|£0.00|| ||||Legal fees|£0.00|| ||||Other professional fees|£0.00|| ||||Other revenue costs|£4,957.41|| ||||Bank charges|£0.00|| ||||||**£56,734.63**| **Surplus / Deficit Financial Year 1st April 2020 to 31st March 2021** **-£6,295.27** v2.1 Ind*￿NdO￿t examlner's report L)n the accounts 31stM&rth2021 $209 y•pTbnd•d R#w•ctr• Th&chthV6Dvpwar•roswnthtorthogrop&rabonoltr M•paMlblltl•i of xcowts.Thptth¥llli I45￿ts In￿e￿￿E1D1￿¢l 14SISMbi41 8asi* ge￿ IwJyd¥S laiiVénaStO*tthrth¢ r•W' th h#¥* Ml b*n mrtor InmyOplt*n.4lknff￿ ￿￿r￿MIn 9￿￿1k•t￿OnI4I￿rbQty (Kiny).. Addr•M.' QLI QLC