Balance sheet
Reconciliation Statement for the Year ended 29th February 2024
| Reconciliation Balances at 28th Feb 2023 Lloyds Current Accounts Lloyd's deposit account Excess of income over expenditure for the Year Balances at 29th Feb 2024 Lloyds Current Accounts Lloyd's deposit account |
£6,266 £45,222 £51,488 £14,362 £65,850 £19,565 £46,285 £65,850 |
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Note: Due to rounding, numbers presented throughout this report may not add up precisely to the totals indicated
R Bradley Chairman and Trustee 04/03/2024
Statement of Financial Activities (incorporating the income and expenditure account)
For the year ended 29th February 2024
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2024 2023
Incoming Resources
Hall Letting £14,057 £12,318
Catering & Refreshments
Whist Drives £150 £110
Ground Rent £5,416 £4,129
Equipment Hire
Textile Recycling Bins £332 £416
Parking £20
Sale of Unused Items
Donations – Cash £2,018 £75
Donations – CAF
Renewable energy payments £5,810 £4,231
Wayleave £31 £31
Grants
Miscellaneous £1,063 £222
Total incoming resources £28,877 £21,553
Resources expended
Cleaning
Wages £1,283 £1,419
Materials £337 £324
Hygiene Services £218 £195
Light & Heat
Electricity £2,624 £1,546
Insurance £2,354 £1,964
Water Rates £291 £239
Hall Repairs, Renewals & Maintenance £6,253 £976
Kitchen Extension £50,358
Postage, Printing & Stationery £25
Licences & Fees £1,130 £1,043
Refunds & transfer bookings £29
Sundry Expenses
Covid 19
Total Expenditure £14,515 £58,093
Excess of income over Expenditure for the Year £14,362 -£36,540
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. ' Independent examiner's Independent examiner's report on the accounts report on the accounts
Section A Independent Examiner’s Report Section A Independent Examiner's Report
Report to the trustees/ Report to the trustees/ | Memorial Memorial Hall (Dulas) (Ewyas-Harold-Kenderchurch-Kentchurch Hall (Dulas) (Ewyas-Harold-Kenderchurch-Kentchurch
members of members of | Memorial Hall) Memorial Hall)
On accounts for the year On accounts for the year | 28 28 February 2024 February 2024 Charity no Charity no | 520947 520947 ended ended (if any) (if any) Set out on pages set out on pages (remember to include the page numbers of additional sheets)
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I report to the trustees on my examination of the accounts of the above | report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 28 charity (“the Trust”) for the year ended 28 February 2024. February 2024.
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Responsibilities and Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation As the charity trustees of the Trust, you are responsible for the preparation basis of report basis of report of the accounts in accordance with the requirements of the Charities Act of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 2011 (“the Act’).
I report in respect of my examination of the Trust’s accounts carried out | report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. under section 145(5)(b) of the Act.
Independent Independent examiner's statement examiner's statement
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I have completed my examination. I confirm that no material matters have | have completed my examination. | confirm that no material matters have come to my attention in connection with the examination which gives me come to my attention in connection with the examination which gives me cause to believe that in, any material respect: cause to believe that in, any material respect: • * accounting records were not kept in accordance with section 130 of accounting records were not kept in accordance with section 130 of the Act or the Act or
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« the accounts do not accord with the accounting records the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection | have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. proper understanding of the accounts to be reached.
Signed:
Date: 28 May 2024
Name: Name: | Edward Edward Charles Richards of Thorne & Co. Charles Richards of Thorne & Co.
Relevant professional Relevant professional | FCCA FCCA qualification(s) or body qualification(s) or body (if any): (if any):
Address: Address: 1 St. Mary’s Street, Ross-on-Wye, Herefordshire HR9 5HT 1 St. Mary’s Street, Ross-on-Wye, Herefordshire HR9 SHT
Section B Disclosure Section B Disclosure
- Only complete if the examiner needs to highlight matters of concern (see CC32, Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for Independent examination of charity accounts: directions and guidance for examiners). examiners).
1 1 October 2018 October 2018
IER IER
Give here brief details of any items that the examiner wishes to disclose .
October 2018
2
IER
Ewyas Harold Memorial Hall
Chairman’s report to the AGM for the financial year 2023/24
This has been a busy and successful year for the Hall, with the transfer of the Cadet’s building to the Hall finally being completed, along with our agreeing a new lease with the Arts & Crafts Community Centre for them to use the building. Bookings were up on the previous year and the Hall’s financial position has improved now that expenditure on the kitchen extension is complete. We have now started on a programme of redecoration and repair which we hope will continue to maintain the Hall as a good, comfortable venue for the people of our area.
Safety
There were no accidents reported at the Hall although we did have a visit from the Fire Brigade when the water leaking through the flat roof found its way into a smoke detector and set off the alarms. Unfortunately this occurred in the middle of the night when the Scouts were having a sleep over.
Finances
The Hall started the year with a balance of £51,448 in the bank and ended with a balance of £65,850 an increase of £14,362 . Within this sum we hold a reserve of £26,000 to cover the partial re-roofing of the main hall and a second reserve of £6,000 to cover potential maintenance and repair costs for the photovoltaic system and the heat pumps.
Income for the year was up from £21,553 to £28,877 helped by increased lettings, payments from the MOD relating to the termination of their lease, significant donations and an increase in renewable energy payments.
Our expenditures for the year were £14,515, which compares with a figure of £7,735 (excluding capital expenditures) the previous year. The major differences here were an expenditure of £6,253 on maintenance and improvement compared to less the £1,000 in 22/23 and an increase in electricity costs to £2,624 compared with £1,546 the previous year.
The reason for our increased electricity costs was both of our fixed contracts for electricity (we have 2 meters) had to be renegotiated at considerably higher charges, both for usage and standing charges.
The end result for the year was a surplus of £14,362 and this leaves the Hall in a sound financial position.
Bookings
Bookings income for the year was up 14% on 22/23, despite the Caravan Club cancelling their New Year booking
As reported last year we continued to see strong use of the Hall for children’s activities such as Ballet, Beavers, Cubs and Scouts and also children’s parties. Although the Caravan Club cancelled we did host the Choral Society and most of our regular users including Bowls, Badminton, PYFC, WI, Whist and Border Spinners continued as normal. We also continued to host several regular fitness related groups. Add to these all of the one off bookings for parties, fundraising and meetings etc. and the hall is very well used. The Hall continues to provide office space for Dore Community Transport.
Cadets
We had hoped that the legal process of ending the MOD’s lease for the Cadet’s building would have been completed by the start of the financial year but this was way too optimistic! It was in fact October before the final documents were completed and this process involved considerable work from the
subcommittee set up to see this through. Whist this was going on, or not going on as it seemed at times, we were negotiating with the Arts & Crafts Community Centre for them to lease the building. This was completed and they took over the building early in November. They are now up and running and we wish them well with their new venture.
Maintenance & equipment
All of the normal routine maintenance on Fire Extinguishers, the Fire Alarm system and Portable Appliances, all of which are subject to annual or six monthly checks has been completed by competent people as required. In addition other Hall safety systems i.e. emergency lights and break glass fire alarm boxes are tested monthly by a Trustee and the defibrillator is checked weekly. The heat pumps also received their annual service.
With the kitchen extension completed we embarked on a programme of work which includes redecoration of the main hall, external painting and cladding of the fascia and barge boards with uPVC to make maintenance easier in future. We have installed low level flood protection walls around the air vents around the Hall and will be carrying out repair work on the patio and replacing external doors where necessary. Some of this work was completed in 2023/24, the remainder will be done in 2024/25.
New wireless microphones were purchased for the sound equipment and improvements to the stage curtain system are planned for 24/25.
Committee
The current committee is Roger Bradley – Chairman: Trefor Edwards – Treasurer: Andrew Lee-Jones – Booking Secretary: Sue Jones –Minutes Secretary: Ann Bradley: Jackie Barns-Graham and Glyn Baker.
I am grateful to all of the committee for their support and their contribution to running the Hall and particularly to Andrew Lee-Jones who took on the role of booking secretary at the start of the year.
What we do need though is to recruit new members to join the committee. For many of the existing trustees the time is approaching when we will want to step back, and if we are to maintain an attractive Hall for many years to come we will need new trustees.
One other person I need to thank is Jackie King our cleaner who does an excellent job for us.
a 13/05/2024