Ewyas Harold Memorial Hall Charity number 520947
Financial statements for the year ended 28[th] February 2022
| Contents | Page | |
|---|---|---|
| Legal and administrative information | 2 | |
| Trustees Report | 3 - 4 | |
| Independent examiners report | 5 | |
| Statement of Financial Activities | 6 | |
| Balance Sheet | 7 | |
| Notes forming part of the financial statements | 8 |
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Ewyas Harold Memorial Hall Charity number 520947
Legal and administrative information
Status Charitable Company limited by guarantee Charity number 520947 Registered office Ewyas Harold Memorial Hall Pontrilas Road Ewyas Harold Herefordshire HR2 0EL Management Committee Roger Bradley Chairman Ann Bradley Booking Secretary Trefor Edwards Treasurer Sue Jones Minutes Secretary Andrew Lee Jones Glyn Baker Jackie Barns-Graham Geoff Kwalkarf
Bankers
Lloyds 8 High Town, Hereford HR1 2AE
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Ewyas Harold Memorial Hall Charity number 520947
Report of the trustees for the year ended 28[th] February 2022
The trustees submit their annual report and the financial statements for the year ending 28[th] February 2022. In preparing this report the trustees have adopted the provisions of the Charities SORP (FS102).
The charity is a charitable association governed by its constitution dated 8[th] September 1994 and amended 29[th] May 2018
Aims
The object of Ewyas Harold Memorial Hall is the provision and maintenance of a village hall for the use of the inhabitants of the Parishes of Dulas, Ewyas Harold, Kenderchurch and Kentchurch without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants.
Organisation
The charity is run by a Management Committee all of whom are the trustees. The Committee when complete consists of 4 elected members, 1 appointed member from each of the groups using the Hall and 4 co-opted members.
All members will stand down at the AGM but may be re-elected or re appointed. Committee members elect the Chairman, Secretary and Treasurer and the charity must hold at least 2 ordinary meetings and an AGM each year. One third of members must be present to have a quorum at meetings and all votes are decided by simple majority.
New committee members are given a copy of the constitution, and the latest accounts together with guidance as to the role of a charity trustee and the rules concerning public benefit.
During the year the committee decided to change the frequency of meetings from monthly to bi-monthly.
Activities and Achievements in support of the objects:
The year started with the Hall still unable to open its doors but we were able to start the process of returning to normal on the 12[th] April when we were pleased to be able to admit two of our children’s groups, ballet and Scouts, back into the Hall. Since then, as restrictions have been relaxed and ultimately removed, we have returned almost back to normal. There are however some groups that have not yet returned and others that have started up but had to close down again due to lack of support, an indication perhaps of how Covid has changed some people’s outlook.
The major activity for the Trustees has been the extension to our kitchen. Originally planned to be complete by Christmas 2021 the job has been delayed by shortages of materials and Covid related problems. In addition we found rot in some of the roof timbers of the existing kitchen requiring the complete replacement of this area of the roof. Although this was an unplanned expense and contributed to delaying the completion of the job it has allowed us to install insulation and should be a significant improvement. The kitchen extension was still not complete by the end of this financial year but, at the time of writing this, it is now in use and only a few items are needed to complete.
As part of setting up wildlife area at the Hall the Scout group has built compost bins, planted bulbs and sown wildflower seed. They have also installed bird boxes and I am happy to report that some of the bird boxes are already occupied. A hedgehog box has also been placed in the area but sadly this has yet to gain an occupant.
Just as the financial year was drawing to a close the West Midlands Cadets Force advised us that they would be using the break clause in their lease. The next break point is not until 6[th] January 2024 and the
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Ewyas Harold Memorial Hall Charity number 520947
Hall committee is now in the process of looking at the implications of this decision and finding a suitable replacement tenant.
Financial review
2022 saw the Hall steadily reopening after lockdowns but it was a much busier year than 2021 with letting income rising from £3,044 to £9,115. There is no income shown for ground rent in 2022 because Dore Community Transport has not been using the office space during the Covid pandemic and the room has been used for storage during the kitchen extension. More significantly the payment for ground rent from the West Midlands Cadet Force was not received in time for inclusion in these accounts although it was received early in March 2022.
We continued to receive considerable support from the Government during the year in the form of Covid related grants totalling £12,763 and we received a £10,000 grant from the Lotteries Fund and £5,000 from the Bernard Sunley foundation towards the cost of the kitchen extension. We are very grateful for their support and for donations received including donations of £573 in memory of Mr Herbie Collins; a long term supporter of the Hall and £100 in memory of Mr Keith Prosser.
Total income for the year was £43,041.69, £12,967 more than in 2021.
Expenditure totalled £28,300, £15,537 more than in 2021. Of this expenditure £22,391 was spent on the kitchen extension.
The overall result was a surplus of £14,712 and the resulting balance at the end of the year was £88,027. We anticipate that a further expenditure of £49,000 will be required in FY23 to complete the kitchen project so once the project is complete we anticipate a balance of about £39,000 which will leave the Hall in a sound financial position..
Reserves Policy
The Trustees maintain a policy of holding a maintenance reserve of £5,000 to cover potentially expensive repairs in the event of failure of our solar panel system or of our air source heat pumps. A reserve of £20,000 has been built up to cover the replacement of part of the Hall roof, something we anticipate having to do in the next few years.
Future plans
During 2022/23 we anticipate a further increase in activity and we will have a busy summer with 4 weddings booked. The main activities for the Trustees will be completing the kitchen project and resolving the issues associated with the West Midlands Cadets Force decision to terminate the lease. We will continue to seek to improve the Hall making it an even better facility for people in our area to use.
Acknowledgements and Thanks
My thanks go to all of the Trustees for the work that they do, and to the Booking Secretary who has had to be very resourceful and adaptable coping with all the changes over the last couple of years. Thanks also go to Jackie who cleans our hall, to Sheila Watkins who is our Designated Premises Supervisor and to Thorne & Co. for acting as independent examiners..
Signed on behalf of the Trustees
R Bradley Chairman and Trustee 1/6/2022
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Ewyas Harold Memorial Hall Charity number 520947 CHARITY COMMISSION FOR ENGLANO AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to th8 trusteesl momb¢rs of Memorial Hall IDkJlasl IEwyas-Harold-Ker¥Jerchurch-Kenlchurch Memorial Hall) On aeeourlts for th• yr and8d 28 February 2022 Charity no lif any) 520947 Set out on pages I report to the trust88s on rny examination tsl the accounts of the above charity I'the Trust") for the year ended 28 February 2022. R•sponslbllltl•s and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities A 20111.the Acfl. I report in respect of my gxarnination of the Trust's accounts carried out under section 145 of the 2011 Act and in ¢arying out my examination, I hav8 follow8d the applicablts Directs"ons given by the Charity Commission under section 14515Xbl of the Act. I have completed my examinatv)n. I confirm that no material rnatter5 have Corne to rny 8tt8nlion in conll8Ction with the examination which gives me cause lo beIve that in. any material respect.. 8CCOUnting records were not kept In accordance with section 130 of the Act or th8 accounts do not accord with the accounting records Indèp•nd8nt ¢xamln&r'$ statsment I have no concerns and have come across no oth8r matters in conn8Ctio with th8 8xawninab.on to which attention should be drawn in order to enable a proper understanding of the accounts to b8 reach8d. Slgned: Date: 12 S8pi8fflb8r 2022 Nam•'. Edward Charles Richards ol Thorne & Co. R818vant professional qualifi¢ationl$l or body lif any): FCCA Addrèss: 1 St. Mary's Street, Ross-on-wye, Herefordshire HR9 5HT IER October 2018 Page S
Ewyas Harold Memorial Hall Charity number 520947
Statement of Financial Activities (incorporating the income and expenditure account)
For the year ended 28th February 2022
| 2022 | 2022 restricted funds |
2022 total | 2021 | |
|---|---|---|---|---|
| Incoming Resources | ||||
| Hall Letting | £ 9,033 | £ 9,033 | £ 3,044 | |
| Catering & Refreshments | £ - | £ - | ||
| Whist Drives | £ - | £ - | £ 30 | |
| Ground Rent | £ - | £ - | £ 3,597 | |
| Equipment Hire | £ 10 | £ 10 | ||
| Textile Recycling Bins | £ 552 | £ 552 | £ 571 | |
| Parking | £ 72 | £ 72 | £ 40 | |
| Sale of Unused Items | £ - | £ - | ||
| Donations – Cash | £ 697 | £ 697 | ||
| Donations – CAF | £- | £- | £ 1,000 | |
| Renewable energy payments | £ 4,586 | £ 4,586 | £ 3,626 | |
| Wayleave | £ 31 | £ 31 | £ 31 | |
| Grants | £ 12,763 | £15,000 | £ 27,763 | £ 18,136 |
| Total incoming resources | £ 27,745 | £15,000 | £ 42,745 | £ 30,075 |
| Resources expended | ||||
| Cleaning | ||||
| Wages | £ 548 | £ 548 | £ 488 | |
| Materials | £ 50 | £ 50 | £ 64 | |
| Hygiene Services | £ 187 | £ 187 | £ 140 | |
| Light & Heat | ||||
| Gas | ||||
| Electricity | £ 1,314 | £ 1,314 | £ 1,066 | |
| Insurance | £ 1,781 | £ 1,781 | £ 1,719 | |
| Water Rates | £ 112 | £ 112 | £ 226 | |
| Hall Repairs, Renewals & Maintenance |
£ 1,266 | £ 1,266 | £ 7,641 | |
| Kitchen Extension | £ 7,391 | £ 15,000 | £ 22,391 | £ 259 |
| Postage, Printing & Stationery | ||||
| Licences & Fees | £ 167 | £ 167 | £ 505 | |
| Refunds | ||||
| Sundry Expenses | £ 57 | £ 57 | ||
| Covid 19 | £ 129 | £ 129 | £ 454 | |
| Total Expenditure | £ 13,003 | £15,000 | £28,003 | £ 12,563 |
| Excess of income over Expenditure for the Year |
£ 14,712 | £ 17,512 |
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Ewyas Harold Memorial Hall Charity number 520947 Balance sheet
Reconciliation Statement for the Year ended 28th February 2022
Reconciliation
Balances at 29th Feb 2020
Lloyds Current Accounts £ 73,235 Petty cash £ 50 £ 73,285 Add excess of income over Expenditure for the Year £ 14,742 £88,027 Balances at 28th Feb 2021 Lloyds Current Accounts £ 88,027 Petty cash £
£ 88,027
Note: Due to rounding, numbers presented throughout this report may not add up precisely to the totals indicated and percentages may not precisely reflect the absolute figures for the same reason
Approved by trustees on and signed on their behalf by
R Bradley
Chairman and Trustee
1/6/2022
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Ewyas Harold Memorial Hall Charity number 520947
Notes forming part of the financial Statements for the year ended 28[th] February 2021
The accounts are prepared on a receipts and payments basis and include the results of the Charity's operations as described in the Trustees Report, all of which are continuing.
Restricted funds are grants received for the kitchen extension and these have been fully expended in the year..
The accounts have been prepared in accordance with the Statement of Recommended Practise for Charity Accounts. (SORP FRS102) issued under the Charities Act 2011.
Income is accounted for as received by the Charity
Expenditure is included on a payments basis.
Value Added Tax is not recoverable by the Charity and as such is included in the relevant costs in the Statement of Financial Activities. The Trust is a registered charity and is exempt from taxation on its income and gains for charitable purposes.
Donations and Grants – We received a total of £697 in donations this year with the majority of this income being in memory of two of our long term supporters of the Hall.
We also received Covid related grants from the Government amounting to £12,763 which have ensured the Hall remains in a sound financial position and restricted grants totalling £15,000 from the Lotteries fund and from Bernard Sunley Foundation which have been instrumental in allowing the kitchen extension to proceed.
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