2024-08-31-accounts - Bishopswood Village Hall

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Bishopswood Village Hall (Charity number: 520935) Chairs Annual Report – August 2023 – August 2024

Principal Objective

The object of the charity is to provide a village hall for use of the inhabitants of Bishopswood and the surrounding neighborhood; for the use of meetings, lectures, classes and for other forms of recreation, with the aim of improving their quality of life. The governing document of the charity is a trust deed.

AGM reporting

Our financial period runs from August to August. This is therefore a report on August 2023 – August 2024.

Regular Hires are at a good level and we have a pretty full diary each week with regular hirers. Private Hires are still not back to pre 2020 levels, Children’s parties have been popular but other private hire events such as weddings etc have not been booked as often as previously.

We are constantly trying to balance our own increasing costs with trying to keep the hire rates for the hall at a fair and competitive level. Which is not as easy as it sounds and has taken a lot of discussions and work from our Trustees.

But the hall does continue to play an important part in the community – providing opportunities to keep fit, pursue artistic ambitions amongst other things and – most importantly - socialise, maybe over a cup of something hot or a meal.

The Village Hall Committee is constantly endeavouring to increase the sustainability of the hall as well as to reduce its carbon footprint. During the last year we changed all of the fluorescent lighting in the hall to LED lights. The village hall already has 16 solar panels on the roof and we wanted to look into the possibility of getting a solar battery installed to benefit the hall in helping to reduce the running cost of the hall. Electricity is one of the biggest costs in running the hall, especially in light of the elevated tariff costs we have experienced the last few years and reducing that cost would permit us to keep the hall hire rates as low as possible and therefore maximise the benefit to the local community.

We applied for 2 grants, one with the David Family Foundation and one with the Walford Parish Council. These grant applications were both successful and we received £7,000 from the David Family Foundation and £500 from the Walford Parish Council. I would like to thank both organisations for their generosity and we would not have been able to proceed without them.

We had a Tesla Powerwall II Solar Battery installed on the 15[th] August 2024 at the hall. The final cost of the installation was £7,868.75 and when we were provided with the final invoice, we were informed that Village Halls are now eligible for a zero rating for VAT therefore we did not have to pay VAT on the installation. The hall has already seen the benefit of the solar battery and will continue to do so for many years to come.

I would like to thank everyone on the committee and also our Volunteers for all their hard work they do to keep the hall running.

Keeping the hall running takes an incredible amount of work and I would like to thank Jon for all of his hard work as our Vice Chair and Treasurer. Bob for maintaining our online presence and the growing ‘Friends’ group. Barry for the ongoing maintenance of the Hall. Sandra as Secretary for keeping up with minuting the meetings and maintaining the Operations Calendar. I would also like to thank Marcia and Christine for all of their hard work in dealing with all of the bookings for the hall.

CHARITY COMMISSION FOR ENGLAND AND WALES BISFIOPSVK)OD VILLAGE HALL 520935 Receipts and payments accounts CC16a For the period from 0110912023 3110812024 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year to the nearest to the nearest £ to the nearest£ to thè Irtst £ to thÈ nÈarÈsl £ A1 Recei ts Pub]ic lre Incorlle Private Hre Incorr Fund Ralsln Bar Reoiei Intewt Feed-in-Tartff Pa Grants tknnations Les5". Returned Ce 17.335 7.1F2 17,335 7.162 13.055 5,370 4.661 6,954 ts 4&1S3 4.153 rrents 932 932 7.500 33 983 150 750 7.500 8its 2.600 2.600 Sub total(Gmss income forAR) 32.551 40.OS1 31.921 A2 Asset and investment sales, see table . Sub total Totalrn¢oipts 32,551 7.500 40,051 31,921 A3Pa rnents Cleanin Elèctricrt Heslin 8T 8uslness & Prerrdses Ex Other Maintenance Advertlsin FurtdraisSn C0616 Bar Ex enditu 5.743 4.774 $2S $25 463 nses Sub total 29.583 28.697 A4 A55et and investment purchases. (see table) PV Battery 7.869 Sub total 7.869 29.952 7.500 37.452 28.697 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last yearend Cash funds this year end 2,600 2.600 3.224 44.749 44.749 41.525 47.349 47.349 41.525 CCXX R1 accounts ISS) 2810312025

Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted funds Endowment funds Catagories Details to neaTest £ trj rwrest £ to Irest £ B1 Cash funds Baryk Acc(xurt 25.3YJ sh Float 1,990 Ckposrt Account 20,000 Total cash funds 47.349 Unrestricted funds Restricted funds Endowment funds Details to nearest £ to rnarest £ to nearest £ FWKI to wthiGh 38Sat rront val loptiryHII Detalls B3 Investment assets rrgrrt vpl lanal Detail Solar Panels Co•t loOnI1) 84 Assets retalned for the charity's own use ithrestrfcie Fund to whlch Ilalthlity relates IAhen due loptlorHII Details {cfrtlrmll BS Liabilities Signed by one ortwo trustee5 ori behalf of all the trustees Print Name Dale of approval LIDDLE CCXX R2 accounts (SS} 2810312025

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name BISHOPSWOOD VILLAGE HALL members of On accounts for the year 31/08/2024 Charity no 520935 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2024 .

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

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Date: 25/03/2025
Signed:
Name: PHILIP ROWBERRY
PC
Relevant professional MAAT ACCA
qualification(s) or body
(if any):
Address: 12 ELEANOR AVENUE
HEREFORD
HR1 1YE
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October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER