Principal Objective
The object of the charity is to provide a village hall for use of the inhabitants of Bishopswood and the surrounding neighborhood; for the use of meetings, lectures, classes and for other forms of recreation, with the aim of improving their quality of life. The governing document of the charity is a trust deed.
AGM reporting
Our financial period runs from August to August. This is therefore a report on August 2022 – August 2023
Regular Hires are at a good level and we have a pretty full diary each week with regular hirers. Private Hires are still not back to pre 2020 levels, Children’s parties have been a little more popular of late but other private hire events such as weddings etc have not been booked as often as previously.
Bishopswood Village Hall is not the only venue experiencing low hire levels. Other Village Halls are also reporting the same thing.
We are constantly trying to balance our own increasing costs with trying to keep the hire rates for the hall at a fair and competitive level. Which is not as easy as it sounds and has taken a lot of discussions and work from our Trustees.
But the hall does continue to play an important part in the community – providing opportunities to keep fit, pursue artistic ambitions amongst other things and – most importantly - socialise, maybe over a cup of something hot or a meal.
We have also launched a ‘Free Hire for Community Events’ initiative at the hall. Which is where members of the local community can hire the hall for free as long as the event is not for profit and that any monies (profit) received from the event would be donated to the hall.
On a personal note, I became the Chair of the committee at our AGM in May 2023, we also had 3 new Trustees join the committee at the AGM.
I would like to thank everyone on the committee and also our Volunteers for all the work they do to keep the hall running.
Keeping the hall running takes an incredible amount of work and I would like to thank Jon for all of his hard work as our Vice Chair and Treasurer. Bob for maintaining our online presence and the growing ‘Friends’ group. Barry for the ongoing maintenance of the Hall. Sandra as Secretary for keeping up with minuting the meetings and maintaining the Operations Calendar. I would also like to thank Marcia and Christine for all of their hard work in dealing with all of the bookings for the hall.
| BISHOPSWOOD VILLAGE HALL | 520935 | ||
|---|---|---|---|
| Receipts andpayments accounts | CC16a | ||
| 01/09/2022 For the period from |
To | 31/08/2023 |
| Section A Receipts and payments | Section A Receipts and payments | Section A Receipts and payments | |||||||
|---|---|---|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
||||
Public Hire Income |
13,055 | - | - | 13,055 | 12,590 | ||||
| Private Hire Income | 5,370 | 5,370 | 5,070 | ||||||
| Fund Raising | 4,661 | - | - | 4,661 | 2,743 | ||||
| Bar Recieipts | 6,954 | - | - | 6,954 | 3,806 | ||||
| Interest | - | - | - | - | - | ||||
| Feed-in-Tariff Payments | 983 | - | - | 983 | 835 | ||||
| Grants | 150 | - | - | 150 | 3,167 | ||||
| Donations | 750 | - | - | 750 | 4,388 | ||||
| - | - | - | - | - | |||||
| Sub total(Gross income for AR) | 31,921 | - | - | 31,921 | 32,598 | ||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - | - | ||||||||
| - | - | ||||||||
| Sub total | - | - | |||||||
| Total receipts A3 Payments |
|||||||||
| 32,598 | |||||||||
Cleaning |
5,743 | - | - | 5,743 | 5,666 | ||||
| Electricity | 3,190 | - | - | 3,190 | 3,157 | ||||
| Heating | 3,129 | - | - | 3,129 | 5,275 | ||||
| BT | 463 | - | - | 463 | 409 | ||||
| Business & Premises Expenses | 4,367 | - | - | 4,367 | 5,362 | ||||
| Other | - | - | - | - | - | ||||
| Maintenance | 5,418 | - | - | 5,418 | 14,392 | ||||
| Advertising | - | - | |||||||
| FundraisingCosts | 1,006 | 1,006 | 1,474 | ||||||
| Bar Expenditure | 2,887 | 2,887 | 3,413 | ||||||
| Returned Deposits | 2,493 | 2,493 | 3,240 | ||||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| **Sub total ** | 28,697 | - | - | 28,697 | 42,388 | ||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| Solar Panels | - | - | |||||||
| - | - | ||||||||
| **Sub total ** | - | - | |||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||||
| 42,388 | |||||||||
| 3,224 | - 9,790 | ||||||||
| - | - | ||||||||
| 41,525 | 51,314 | ||||||||
| 44,749 | 41,525 |
CCXX R1 accounts (SS)
18/03/2024
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Solar Panels Details Total cash funds (agree balances with receipts and payments account(s)) Details Bank Account Cash Float Deposit Account Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 43,180 - 1,569 - - - 44,749 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval | |||
CCXX R2 accounts (SS)
18/03/2024
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name BISHOPSWOOD VILLAGE HALL members of On accounts for the year 31/08/2023 Charity no 520935 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)
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I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2023 .
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Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 15/03/2024 Name: PHILIP ROWBERRY Relevant professional FMAAT ACCA qualification(s) or body (if any): Address: 12 ELEANOR AVENUE HEREFORD HR1 1YE
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
1
October 2018
IER
Give here brief details of any items that the examiner wishes to disclose .
2
October 2018
IER