We have had a busy year, maintaining the Village Hall in Bartestree, and this annual speech is an opportunity to thank various members of our committee for their work during the year.
Firstly, Jonathan for his secretarial, heating & organizational input including the managing of our utility’s contracts. Also I want to thank him for the additional work he puts in with the Art Club, putting out, and putting away tables and Chairs for the Tuesday Art Club – I am glad that this work out does provide you with a level of fitness that we all aspire to !!
Thank you to Lester for the Website maintenance and to our Cleaner Matt, juggling the cleaning around a busy young family is sometimes very challenging.
As always, my thanks also go to Yvonne for her help with the bookings, queries, questions, hall visits, in addition to her Treasurer duties.
We have over the last year been keen to hear from our regular uses how they rate the hall from condition and cleanliness perspective, so we took the step in distributing a questionnaire. I am pleased to see we have, on the whole, received consistently high scores for cleanliness, condition and users access to help. Only this week I received feedback from our Short Mat Bowls hirers and I quote “Very Happy with the Hall and its management and condition”, and “anything we do raise is dealt with immediately” This is really positive and something that we will continue to do over the coming year.
We Mark Rider to the Committee, Welcome again Mark, and we are worryingly getting very short on Committee Members, so if I can entice new members into the Team, I can guarantee health debate, good friendship and a sense of purpose!!
All the committee members offer up their time voluntarily, and it is their drive, enthusiasm and commitment that ensures the hall is a shining light amongst the village halls within Herefordshire.
So, thank you to the committee members for the support and friendship they continue to show me as Chairman, and thank you for your support and attendance this evening.
Dom Robertson Chairman 9[th] Jan 2025
## **Bartestree, Dormington and Lugwardine Village Hall**
## **(Bartestree Village Hall)**
## **Registered Charity No. 520933**
**Income and Expenditure Account**
## **and**
## **Balance Sheet**
**For the year ended 31[st] March 2024**
**Officers During the Year**
**Chairman D. M. Robertson Esq. Secretary J. Jackson Esq. Treasurer Mrs Y. R. Robertson**
## **Bankers**
**Lloyds TSB – Hereford Branch**
**Independent Accountant**
**S. P. Quigley – Accountant**
## **Independent Examiner’s Report to the trustees**
## **of the**
## **Bartestree, Dormington and Lugwardine Village Hall**
I report on the accounts of the charity for the year ended 31[st] March 2024 which are set out on pages 2 to 4.
## **Respective Responsibilities of trustees and examiner**
As the charity’s trustees, you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of the procedures specified in the General Directions given by the Charity Commissioners under section 43(7) of the Act, whether particular matters have come to my attention.
## **Basis of Independent Examiner’s Report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required for an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent Examiner’s Statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act, and to prepare accounts which accord with the accounting records, and comply with the accounting requirements of the Act, have not been met.
or
2. to which in my opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Ashridge Burley Gate Herefordshire HR1 3QS
S. P. Quigley Accountant
20[th] December 2024
## **Bartestree Village Hall Income and Expenditure Account For the year Ended 31[st] March 2024**
|**Income**
Hire Charges
Fund Raising - Net (Note 3)
Beer and cider festival
Wine Tasting
Donations
**Total Income**
**Expenditure**
Hall Expenses:
Light & Heat
Water
Insurance
Cleaning & Hygiene
Cleaners' wages
Window cleaning
Refuse Disposal
Premises Repairs & maintenance
Maintenance of grounds
Hall Furnishings and Equipment:
Repairs & replacement
Administrative Expenses:
Internet - BT
Mobile Telephone charges
Postage & Stationery
Licences
Professional Fees
Donations
Booking Clerks' wages
**Total Expenditure**
**Excess of Expenditure over Income**|**£**
**£**
24,948
400
-
400
-
**25,348**
6,102
1,802
1,319
722
5,267
490
887
3,732
-
20,321
1,883
1,883
483
-
43
1,100
315
900
1,679
4,520
26,724
**(1,376)**
**2024**|**£**
**£**
25,388
341
2,149
2,490
650
**28,528**
3,016
1,470
1,171
1,229
3,182
494
2,195
7,005
-
19,762
644
644
282
24
40
432
295
1,000
1,612
3,685
**24,091**
**4,437**
**2023**|**£**
**£**
25,388
341
2,149
2,490
650
**28,528**
3,016
1,470
1,171
1,229
3,182
494
2,195
7,005
-
19,762
644
644
282
24
40
432
295
1,000
1,612
3,685
**24,091**
**4,437**
**2023**|
|---|---|---|---|
||6,102
1,802
1,319
722
5,267
490
887
3,732
-|3,016
1,470
1,171
1,229
3,182
494
2,195
7,005
-||
||||**28,528**
19,762
644
3,685|
||1,883|644||
||483
-
43
1,100
315
900
1,679|282
24
40
432
295
1,000
1,612||
|||||
||||**24,091**|
||||**4,437**|
**Bartestree Village Hall Balance Sheet As at 31[st] March 2024**
|||**2024**|**2023**|**2023**|
|---|---|---|---|---|
|**Fixed Assets**|**£**|**£**|**£**|**£**|
|Hall and Grounds at cost (Note 1)||264,880||264,880|
|**Current Assets**|||||
|Cash and Bank Balances|81,766||92,942||
|Debtors and Payments in Advance|1,928||600
||
||83,694||93,542||
|**Current Liabilities**|||||
|Creditors, Accruals and Deferred Income (Note 2)|1,896||10,368||
|Net Current Assets||81,798||83,174|
|Net Assets||**346,678**||**348,054**|
|Represented by:|||||
|Accumulated Fund|||||
|Balance as at 1st April 2023||348,054||343,617|
|Add: Excess of Expenditure over Income for the year||(1,376)||4,437|
|||**346,678**
||**348,054**|
Approved by the Committee on 20[th] December 2024
Chairman: D M Robertson Esq.
Treasurer: Y R Robertson (Mrs)
**Bartestree Village Hall Notes to the Accounts For the year ended 31[st] March 2024**
## **1. Hall and Grounds**
The balance of the National Lottery Fund Grant of £9,015 was used for the refurbishment of the car park, which was carried out during September and October 2023.
## **2. Liabilities**
Other than Creditors and Accruals shown on the Balance Sheet, there are no other Liabilities.
## **3. Fund Raising**
No fund raising activities were carried out during the year. The donation received from the Rotary Club towards the beer and cider festival was redistributed to local causes. See note 5 below.
## **4. Commitments**
The committee is constantly monitoring the needs of the community but had not made any commitments to exceptional expenditure at 31st March 2024.
## **5. Other**
During the year, Bartestree Village Hall made the following donations to local causes:
|LWB Village Fete
Old Court Barn
Lugwardine Primary school
Hereford food bank
St Michaels hospice|£
500
100
100
100
100|
|---|---|
||900|
## **Bartestree, Dormington and Lugwardine Village Hall**
## **(Bartestree Village Hall)**
## **Registered Charity No. 520933**
**Income and Expenditure Account**
## **and**
## **Balance Sheet**
**For the year ended 31[st] March 2024**
**Officers During the Year**
**Chairman D. M. Robertson Esq. Secretary J. Jackson Esq. Treasurer Mrs Y. R. Robertson**
## **Bankers**
**Lloyds TSB – Hereford Branch**
**Independent Accountant**
**S. P. Quigley – Accountant**
## **Independent Examiner’s Report to the trustees**
## **of the**
## **Bartestree, Dormington and Lugwardine Village Hall**
I report on the accounts of the charity for the year ended 31[st] March 2024 which are set out on pages 2 to 4.
## **Respective Responsibilities of trustees and examiner**
As the charity’s trustees, you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of the procedures specified in the General Directions given by the Charity Commissioners under section 43(7) of the Act, whether particular matters have come to my attention.
## **Basis of Independent Examiner’s Report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required for an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent Examiner’s Statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act, and to prepare accounts which accord with the accounting records, and comply with the accounting requirements of the Act, have not been met.
or
2. to which in my opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Ashridge Burley Gate Herefordshire HR1 3QS
S. P. Quigley Accountant
20[th] December 2024
## **Bartestree Village Hall Income and Expenditure Account For the year Ended 31[st] March 2024**
|**Income**
Hire Charges
Fund Raising - Net (Note 3)
Beer and cider festival
Wine Tasting
Donations
**Total Income**
**Expenditure**
Hall Expenses:
Light & Heat
Water
Insurance
Cleaning & Hygiene
Cleaners' wages
Window cleaning
Refuse Disposal
Premises Repairs & maintenance
Maintenance of grounds
Hall Furnishings and Equipment:
Repairs & replacement
Administrative Expenses:
Internet - BT
Mobile Telephone charges
Postage & Stationery
Licences
Professional Fees
Donations
Booking Clerks' wages
**Total Expenditure**
**Excess of Expenditure over Income**|**£**
**£**
24,948
400
-
400
-
**25,348**
6,102
1,802
1,319
722
5,267
490
887
3,732
-
20,321
1,883
1,883
483
-
43
1,100
315
900
1,679
4,520
26,724
**(1,376)**
**2024**|**£**
**£**
25,388
341
2,149
2,490
650
**28,528**
3,016
1,470
1,171
1,229
3,182
494
2,195
7,005
-
19,762
644
644
282
24
40
432
295
1,000
1,612
3,685
**24,091**
**4,437**
**2023**|**£**
**£**
25,388
341
2,149
2,490
650
**28,528**
3,016
1,470
1,171
1,229
3,182
494
2,195
7,005
-
19,762
644
644
282
24
40
432
295
1,000
1,612
3,685
**24,091**
**4,437**
**2023**|
|---|---|---|---|
||6,102
1,802
1,319
722
5,267
490
887
3,732
-|3,016
1,470
1,171
1,229
3,182
494
2,195
7,005
-||
||||**28,528**
19,762
644
3,685|
||1,883|644||
||483
-
43
1,100
315
900
1,679|282
24
40
432
295
1,000
1,612||
|||||
||||**24,091**|
||||**4,437**|
**Bartestree Village Hall Balance Sheet As at 31[st] March 2024**
|||**2024**|**2023**|**2023**|
|---|---|---|---|---|
|**Fixed Assets**|**£**|**£**|**£**|**£**|
|Hall and Grounds at cost (Note 1)||264,880||264,880|
|**Current Assets**|||||
|Cash and Bank Balances|81,766||92,942||
|Debtors and Payments in Advance|1,928||600
||
||83,694||93,542||
|**Current Liabilities**|||||
|Creditors, Accruals and Deferred Income (Note 2)|1,896||10,368||
|Net Current Assets||81,798||83,174|
|Net Assets||**346,678**||**348,054**|
|Represented by:|||||
|Accumulated Fund|||||
|Balance as at 1st April 2023||348,054||343,617|
|Add: Excess of Expenditure over Income for the year||(1,376)||4,437|
|||**346,678**
||**348,054**|
Approved by the Committee on 20[th] December 2024
Chairman: D M Robertson Esq.
Treasurer: Y R Robertson (Mrs)
**Bartestree Village Hall Notes to the Accounts For the year ended 31[st] March 2024**
## **1. Hall and Grounds**
The balance of the National Lottery Fund Grant of £9,015 was used for the refurbishment of the car park, which was carried out during September and October 2023.
## **2. Liabilities**
Other than Creditors and Accruals shown on the Balance Sheet, there are no other Liabilities.
## **3. Fund Raising**
No fund raising activities were carried out during the year. The donation received from the Rotary Club towards the beer and cider festival was redistributed to local causes. See note 5 below.
## **4. Commitments**
The committee is constantly monitoring the needs of the community but had not made any commitments to exceptional expenditure at 31st March 2024.
## **5. Other**
During the year, Bartestree Village Hall made the following donations to local causes:
|LWB Village Fete
Old Court Barn
Lugwardine Primary school
Hereford food bank
St Michaels hospice|£
500
100
100
100
100|
|---|---|
||900|