Trustees’ Annual Report for the period
From 1 September 2024 Period start date To 31 August 2025 Period end date
Charity name: County Durham Federation of Young Farmers' Clubs
Charity registration number: 520921
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of the County Durham Federation of Young Farmers' Clubs are: (a) to advance the education of young members of the public at large in agriculture, home crafts, country life and related subjects; and (b) in the interests of the social welfare of such members of the public to provide, and promote the provision of facilities for recreation and other leisure time occupations, being facilities which will improve their conditions of life and will assist in the development of their spiritual and mental capacities, self-reliance and individual responsibility so that they may grow to full maturity as individuals and members of the community. In furtherance of its objects but not further or otherwise the County Federation: (a) shall work in collaboration with the National Federation of Young Farmers' Clubs; (b) shall co-operate with, and assist, Young Farmers' Clubs in the County by co-ordination of activities training and otherwise; (c) may co-operate with local authorities and other bodies having the same or similar objects; (d) may solicit and receive contributions to its funds, whether in the form of grants, donations, legacies, subscriptions, loans or otherwise providing that the County Federation shall not undertake any permanent trading activities in raising funds for the above-mentioned objects; (e) may invest any monies not immediately required for its purposes in such securities as are for the time being authorised by law for the investment of trust funds and may transpose any such investments; and; (f) may do all such other lawful acts and things as are necessary for the attainment of its objects. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
County Durham Federation of Young Farmers' Clubs endeavours to bring together young people from the County Durham countryside to improve their life skills. This is achieved through learning, comradeship and communication. The clubs are member led with the Club members and officers deciding the annual programme of activities and events. |
1
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The encouragement of learning and comradeship for young persons and the promotion of country life to the wider community are considered to be of public benefit. The Trustees confirm that they have complied with the duty in Section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit. |
|---|---|---|
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment N/A Para 1.38 Contribution made by volunteers N/A Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The year started as usual with social and competition events taking place and being well supported. Once again the County has had success at Northern and National level. At the end of June 2025 the County President Mr David Jackson hosted a very successful Presidents Do for older and past members to get together and reminisce on times gone by. |
2
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | N/A |
| Performance of fundraising activities against objectives set |
Para 1.41 | N/A |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other | N/A |
3
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Charity's total incoming resources is £48,404 compared to £41,875 in 2024. The overall result is a surplus of £4,808 compared with a deficit of £7,405 in 2024. The Charity thanks all its members and supporters for their continued work and generosity. The Trustees do not have any intention to change the activities performed by the Charity for the foreseeable future. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Trustees have reviewed the reserves of the Charity. This review encompassed the nature of the income and expenditure streams, the need to match variable income with fixed commitments and the nature of the reserves. |
| Amount of reserves held | Para 1.22 | The level of freely available reserves is in excess of £40,000 which is considered appropriate to maintain uninterrupted future services and to achieve long-term objectives. |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | N/A |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The Trustees have the power to invest in any such assets as they see fit. The Charity has adopted a total return policy for its investment income. The Charity's cash deposits are invested in a portfolio of bond and deposit accounts with interest paid at competitive market rates. |
| A description of the principal risks facing the charity |
Para 1.46 | The Trustees have assessed the major risks to which the Charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks. |
| Other | N/A |
4
Structure, Governance and Management
| Description of charity’s trusts: |
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. |
|
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | County Durham Federation of Young Farmers' Clubs governing document is the constitution adopted in November 1959 which was revised on December 1971 and in November 2003. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | A County Federation is an association of the Young Farmers' Clubs in a County or such other areas as shall be approved by the National Federation formed in accordance with the form of constitution and rules for County Federations approved by the Council of the National Federation. The County Federation shall be affiliated to the National Federation. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The members of the County Federation shall consist of: (a) All Young Farmers' Clubs formed in County Durham are affiliated to the NFYFC. (b) All persons who have been elected or nominated by the General Meeting as Honorary Members. Administration In the administration of the County, subject to their duties as Trustees, the Executive Committee shall have regard to the wishes of the Membership as stated at: (a) General Meetings (b) Executive Committee Meetings The Financial Year of the County Federation shall end on 31 August. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | N/A |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | N/A |
| Relationship with any related parties |
Para 1.51 | N/A |
| Other | N/A |
5
Reference and Administrative details
| Charityname | County Durham Federation of Young Farmers'Clubs |
|---|---|
| Other name the charity uses | N/A |
| Registered charitynumber | 520921 |
| Charity’s principal address | Darlington Farmers Auction Mart Humbleton Park Darlington County Durham DL2 2XX |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| J Wilkinson | ||||
| H Beadle | ||||
| S Alderson | ||||
| L Williamson | ||||
| J Harrison | ||||
| B Hepple-Smith | ||||
| G Ramage | ||||
| M Raine | ||||
| J Stewart | ||||
| J Reek | ||||
| H Shaw | ||||
| D Gilman | ||||
| G Bell | ||||
| L Appleton | ||||
| E Sanderson | ||||
| R Watson | ||||
| P Greenbank | ||||
| O Dent | ||||
| K Turnbull |
6
| 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 |
K Wood | |||
|---|---|---|---|---|
| H Alderson | ||||
| R Atkinson | ||||
| J Atkinson | ||||
| M Turnbull | ||||
| N Bibby | ||||
| L Stobbs | ||||
| J Dalton | ||||
| L Stephenson | ||||
| M Harding | ||||
| T Watson | ||||
| C Coatsworth | ||||
| C Dobinson | ||||
| A McMenemy | ||||
| K Sanderson | ||||
| R Darlington | ||||
| J Herbert | ||||
| T Addison | ||||
| M Moralee | ||||
| K Jackson | ||||
| E Lawson | ||||
| Harvester Club/Closed Club Trustees |
||||
| Richard Gilson | ||||
| William Maughan | ||||
| William Jewson |
7
| 44 45 46 47 48 49 50 51 |
Diane Coles | Harvester Fund Secretary |
||
|---|---|---|---|---|
| Alex McMenemy | CDFYFC Chairman | |||
| Michael Moralee | Past CDFYFC Chairman | |||
| Emma Sanderson | CDFYFC Vice Chairman | 01/09/2024 – 30/09/2024 | ||
| Laura Williamson | ||||
| Lucy Appleton | 01/10/2024 – 31/08/2025 | |||
| Angela Sanderson | Hon Treasurer | |||
| David Jackson | County President |
– Corporate trustees names of the directors at the date the report was approved Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
N/A |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
8
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| N/A | ||
| Name of chief executive or names of senior staff members (Optional information) | ||
| N/A |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A N/A
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Alex McMenemy | ||
Chairman |
||
9
----- Start of picture text -----
Charity Name No (if any)
County Durham Federation of Young Farmers' Clubs 520921
Receipts and payments accounts CC16a
Period start date Period end date
For the period from To
1st September 2024 31st August 2025
Section A Receipts and payments
Endowment
Unrestricted funds Restricted funds Total funds YE 31-08-2024
funds
to the
to the nearest £ to the nearest £ to the nearest £ to the nearest £
nearest £
A1 Receipts
Donations and gifts 450 - - 450 317
Other donations and legacies 18,411 - - 18,411 17,111
Social income 27,680 - - 27,680 20,715
Sponsorships and social
- - - - 1,825
lotteries
Other interest receivable
1,863 - - 1,863 1,908
operating
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
- - 48,404 41,875
AR) [ 48,404 ]
A2 Asset and investment
sales, (see table).
- - - - -
- - - - -
Sub total - - - - -
Total receipts 48,404 - - 48,404 41,875
A3 Payments
Operating membership
schemes and social lotteries
11,030 - - 11,030 9,398
Other trading activities - - - - 1,574
Insurance 2,559 - - 2,559 2,297
Special events 11,884 - - 11,884 10,957
Rallys 1,400 - - 1,400 1,505
Competitions trophies and
Northern Area - - - - 121
Harvester grants 1,950 - - 1,950 1,945
Sundries 78 - - 78 393
Repairs and renewals 654 - - 654 647
Grants to institutions - - - - 2,100
Support costs County
Coordinator 9,477 - - 9,477 11,172
Support costs Depreciation - - - - 98
----- End of picture text -----
----- Start of picture text -----
Support costs Telephone 308 - - 308 399
Support costs Office facilities 607 - - 607 3,079
Support costs Travel 77 - - 77 739
Support officer costs - - - - 1,074
Support costs Club
Development Officer 520 - - 520 -
Travel 185 - - 185 341
Governance costs Independent
examiners fee 1,800 - - 1,800 1,440
Sub total 42,529 - - 42,529 49,279
A4 Asset and investment
purchases, (see table)
Computer Equipment 1,066 - - 1,066
- - - -
Sub total 1,066 - - 1,066 -
Total payments 43,596 - - 43,596 49,279
Net of receipts/(payments) 4,808 - - 4,808 ( 7,405)
A5 Transfers between funds - - - - -
A6 Cash funds last year end 93,266 - - 93,266 -
Cash funds this year end 98,074 - - 98,074 ( 7,405)
----- End of picture text -----
Section B Statement of assets and liabilities at the end of the period
----- Start of picture text -----
Unrestricted Restricted funds Endowment
Categories Details funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds Barclays Community Account 2,500 - -
Barclays Business Premium Account (Sponsorship) 21 - -
Barclays Business Premium Account (Savings) 23,548 - -
Virgin Money Account (Harvester Account) 6,229 - -
Skipton Building Society Bond No 1 20,000 - -
Skipton Building Society Bond Community Saver Account 10,776 -
Skipton Building Society Bond No 2 (Closed Club) 26,430 8,570 -
- - -
Total cash funds 89,504 8,570 -
Agreement
(agree balances with receipts and payments account(s)) Error Agreement Error OK
Unrestricted Restricted funds Endowment
funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - -
----- End of picture text -----
----- Start of picture text -----
- - -
- - -
- - -
- - -
- - -
----- End of picture text -----
B3 Investment assets
B4 Assets retained for the charity’s own use
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
Details
Details
Details
----- Start of picture text -----
Signature
----- End of picture text -----
Fund to Current value which asset Cost (optional) (optional) belongs - - - - - - - - - - Fund to Current value which asset Cost (optional) (optional) belongs - - - - - - - - - - - - - - - - - - Fund to Amount due When due which (optional) (optional) liability relates - - - - -
Print Name A Sanderson A McMenemy
----- Start of picture text -----
Date of approval
----- End of picture text -----
Trustees’ Annual Report for the period
From 1 September 2024 Period start date To 31 August 2025 Period end date
Charity name: County Durham Federation of Young Farmers' Clubs
Charity registration number: 520921
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of the County Durham Federation of Young Farmers' Clubs are: (a) to advance the education of young members of the public at large in agriculture, home crafts, country life and related subjects; and (b) in the interests of the social welfare of such members of the public to provide, and promote the provision of facilities for recreation and other leisure time occupations, being facilities which will improve their conditions of life and will assist in the development of their spiritual and mental capacities, self-reliance and individual responsibility so that they may grow to full maturity as individuals and members of the community. In furtherance of its objects but not further or otherwise the County Federation: (a) shall work in collaboration with the National Federation of Young Farmers' Clubs; (b) shall co-operate with, and assist, Young Farmers' Clubs in the County by co-ordination of activities training and otherwise; (c) may co-operate with local authorities and other bodies having the same or similar objects; (d) may solicit and receive contributions to its funds, whether in the form of grants, donations, legacies, subscriptions, loans or otherwise providing that the County Federation shall not undertake any permanent trading activities in raising funds for the above-mentioned objects; (e) may invest any monies not immediately required for its purposes in such securities as are for the time being authorised by law for the investment of trust funds and may transpose any such investments; and; (f) may do all such other lawful acts and things as are necessary for the attainment of its objects. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
County Durham Federation of Young Farmers' Clubs endeavours to bring together young people from the County Durham countryside to improve their life skills. This is achieved through learning, comradeship and communication. The clubs are member led with the Club members and officers deciding the annual programme of activities and events. |
1
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The encouragement of learning and comradeship for young persons and the promotion of country life to the wider community are considered to be of public benefit. The Trustees confirm that they have complied with the duty in Section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit. |
|---|---|---|
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment N/A Para 1.38 Contribution made by volunteers N/A Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The year started as usual with social and competition events taking place and being well supported. Once again the County has had success at Northern and National level. At the end of June 2025 the County President Mr David Jackson hosted a very successful Presidents Do for older and past members to get together and reminisce on times gone by. |
2
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | N/A |
| Performance of fundraising activities against objectives set |
Para 1.41 | N/A |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other | N/A |
3
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Charity's total incoming resources is £48,404 compared to £41,875 in 2024. The overall result is a surplus of £4,808 compared with a deficit of £7,405 in 2024. The Charity thanks all its members and supporters for their continued work and generosity. The Trustees do not have any intention to change the activities performed by the Charity for the foreseeable future. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Trustees have reviewed the reserves of the Charity. This review encompassed the nature of the income and expenditure streams, the need to match variable income with fixed commitments and the nature of the reserves. |
| Amount of reserves held | Para 1.22 | The level of freely available reserves is in excess of £40,000 which is considered appropriate to maintain uninterrupted future services and to achieve long-term objectives. |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | N/A |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The Trustees have the power to invest in any such assets as they see fit. The Charity has adopted a total return policy for its investment income. The Charity's cash deposits are invested in a portfolio of bond and deposit accounts with interest paid at competitive market rates. |
| A description of the principal risks facing the charity |
Para 1.46 | The Trustees have assessed the major risks to which the Charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks. |
| Other | N/A |
4
Structure, Governance and Management
| Description of charity’s trusts: |
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. |
|
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | County Durham Federation of Young Farmers' Clubs governing document is the constitution adopted in November 1959 which was revised on December 1971 and in November 2003. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | A County Federation is an association of the Young Farmers' Clubs in a County or such other areas as shall be approved by the National Federation formed in accordance with the form of constitution and rules for County Federations approved by the Council of the National Federation. The County Federation shall be affiliated to the National Federation. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The members of the County Federation shall consist of: (a) All Young Farmers' Clubs formed in County Durham are affiliated to the NFYFC. (b) All persons who have been elected or nominated by the General Meeting as Honorary Members. Administration In the administration of the County, subject to their duties as Trustees, the Executive Committee shall have regard to the wishes of the Membership as stated at: (a) General Meetings (b) Executive Committee Meetings The Financial Year of the County Federation shall end on 31 August. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | N/A |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | N/A |
| Relationship with any related parties |
Para 1.51 | N/A |
| Other | N/A |
5
Reference and Administrative details
| Charityname | County Durham Federation of Young Farmers'Clubs |
|---|---|
| Other name the charity uses | N/A |
| Registered charitynumber | 520921 |
| Charity’s principal address | Darlington Farmers Auction Mart Humbleton Park Darlington County Durham DL2 2XX |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| J Wilkinson | ||||
| H Beadle | ||||
| S Alderson | ||||
| L Williamson | ||||
| J Harrison | ||||
| B Hepple-Smith | ||||
| G Ramage | ||||
| M Raine | ||||
| J Stewart | ||||
| J Reek | ||||
| H Shaw | ||||
| D Gilman | ||||
| G Bell | ||||
| L Appleton | ||||
| E Sanderson | ||||
| R Watson | ||||
| P Greenbank | ||||
| O Dent | ||||
| K Turnbull |
6
| 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 |
K Wood | |||
|---|---|---|---|---|
| H Alderson | ||||
| R Atkinson | ||||
| J Atkinson | ||||
| M Turnbull | ||||
| N Bibby | ||||
| L Stobbs | ||||
| J Dalton | ||||
| L Stephenson | ||||
| M Harding | ||||
| T Watson | ||||
| C Coatsworth | ||||
| C Dobinson | ||||
| A McMenemy | ||||
| K Sanderson | ||||
| R Darlington | ||||
| J Herbert | ||||
| T Addison | ||||
| M Moralee | ||||
| K Jackson | ||||
| E Lawson | ||||
| Harvester Club/Closed Club Trustees |
||||
| Richard Gilson | ||||
| William Maughan | ||||
| William Jewson |
7
| 44 45 46 47 48 49 50 51 |
Diane Coles | Harvester Fund Secretary |
||
|---|---|---|---|---|
| Alex McMenemy | CDFYFC Chairman | |||
| Michael Moralee | Past CDFYFC Chairman | |||
| Emma Sanderson | CDFYFC Vice Chairman | 01/09/2024 – 30/09/2024 | ||
| Laura Williamson | ||||
| Lucy Appleton | 01/10/2024 – 31/08/2025 | |||
| Angela Sanderson | Hon Treasurer | |||
| David Jackson | County President |
– Corporate trustees names of the directors at the date the report was approved Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
N/A |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
8
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| N/A | ||
| Name of chief executive or names of senior staff members (Optional information) | ||
| N/A |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A N/A
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Alex McMenemy | ||
Chairman |
||
9