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2023-08-31-accounts

Charity registration number 520921

COUNTY DURHAM FEDERATION OF YOUNG FARMERS' CLUBS ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023

COUNTY DURHAM FEDERATION OF YOUNG FARMERS' CLUBS

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees

H Beadle E Sanderson H Shaw A Sanderson A McMenemy D Martin D Lawson S Hutchinson J Stewart K Harrison B Ford-Senior (Appointed 30 November 2022) C Jackson (Appointed 30 November 2022) C Kemp (Appointed 30 November 2022) J Maddison (Appointed 30 November 2022) J Wilkinson (Appointed 30 November 2022) J Bainbridge (Appointed 30 November 2022) J Harrison (Appointed 30 November 2022) J Richardson (Appointed 30 November 2022) J Towler (Appointed 30 November 2022) J Atkinson (Appointed 30 November 2022) K Turnbull (Appointed 30 November 2022) L Williamson (Appointed 30 November 2022) Lewis Tweddle (Appointed 30 November 2022) L Appleton (Appointed 30 November 2022) L Heslop (Appointed 30 November 2022) M Souter (Appointed 30 November 2022) M Raine (Appointed 30 November 2022) R Watson (Appointed 30 November 2022) T Watson (Appointed 30 November 2022)

Harvester Club/Closed Club Trustees

Richard Gilson William Maughan William Jewson Harvester Fund Secretary: Diane Coles Office holderTrustees: CDFYFC Chairman Michael Moralee CDFYFC Vice Chairman Emma Sanderson and Alex McMenemy Hon Treasurer: Mrs Angela Sanderson County President: Mr Keith Harrison

520921

Charity number

COUNTY DURHAM FEDERATION OF YOUNG FARMERS' CLUBS

CONTENTS

Page
Trustees' report 1 - 3
Independent examiner's report 4
Statement of financial activities 5
Balance sheet 6
Notes to the financial statements 7 - 13

COUNTY DURHAM FEDERATION OF YOUNG FARMERS' CLUBS

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 AUGUST 2023

The trustees present their annual report and financial statements for the year ended 31 August 2023.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's constitution, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).

Objectives and activities

The objects of the County Durham Federation of Young Farmers' Clubs are:

(a) to advance the education of young members of the public at large in agriculture, home crafts, country life and related subjects; and

(b) in the interests of the social welfare of such members of the public to provide, and promote the provision of facilities for recreation and other leisure time occupations, being facilities which will improve their conditions of life and will assist in the development of their spiritual and mental capacities, self-reliance and individual responsibility so that they may grow to full maturity as individuals and members of the community.

In furtherance of its objects but not further or otherwise the County Federation.

(a) shall work in collaboration with the National Federation of Young Farmers' Clubs;

(b) shall co-operate with, and assist, Young Farmers' Clubs in the County by co-ordination of activities training and otherwise;

(c) may co-operate with local authorities and other bodies having the same or similar objects;

(d) may solicit and receive contributions to its funds, whether in the form of grants, donations, legacies, subscriptions, loans or otherwise providing that the County Federation shall not undertake any permanent trading activities in raising funds for the above-mentioned objects;

(e) may invest any monies not immediately required for its purposes in such securities as are for the time being authorised by law for the investment of trust funds and may transpose any such investments, and;

(f) may do all such other lawful acts and things as are necessary for the attainment of its objects.

Significant activities

County Durham Federation of Young Farmers' Clubs endeavours to bring together young people from the County Durham countryside to improve their life skills. This is achieved through learning, comradeship and communication. The clubs are member led with the Club members and officers deciding the annual programme of activities and events.

Public benefit

The encouragement of learning and comradeship for young persons and the promotion of country life to the wider community are considered to be of public benefit.

The Trustees confirm that they have complied with the duty in Section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit.

Achievements and performance

This last year saw County Durham Federation celebrate its 90th Anniversary. 350 past and present members met at the Hardwick Hall Hotel in Sedgefield celebrating in style and reminiscing about times gone by and the future of the County.

Financial review

The Charity's total incoming resources is £49,053 compared to £28,356 in 2022. The overall result is a deficit of £1,470 compared with a deficit of £5,680 in 2022.

The Charity thanks all its members and supporters for their continued work and generosity.

The Trustees do not have any intention to change the activities performed by the Charity for the foreseeable future.

COUNTY DURHAM FEDERATION OF YOUNG FARMERS' CLUBS

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

Reserves policy

The Trustees have reviewed the reserves of the Charity. This review encompassed the nature of the income and expenditure streams, the need to match variable income with fixed commitments and the nature of the reserves. The level of freely available reserves is in excess of £50,000 which is considered appropriate to maintain uninterrupted future services and to achieve long-term objectives.

Investment policy and objectives

The Trustees have the power to invest in any such assets as they see fit. The Charity has adopted a total return policy for its investment income. The Charity's cash deposits are invested in a portfolio of bond and deposit accounts with interest paid at competitive market rates.

The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

Structure, governance and management

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. County Durham Federation of Young Farmers' Clubs governing document is the constitution adopted in November 1959 which was revised on the 1st December 1971 and in November 2003.

Constitution and Membership

A County Federation is an association of the Young Farmers' Clubs in a County or such other areas as shall be approved by the National Federation formed in accordance with the form of constitution and rules for County Federations approved by the Council of the National Federation. The County Federation shall be affiliated to the National Federation.

The members of the County Federation shall consist of:

(a) All Young Farmers' Clubs formed in County Durham are affiliated to the NFYFC.

(b) All persons who have been elected or nominated by the General Meeting as Honorary Members.

Administration

In the administration of the County, subject to their duties as Trustees, the Executive Committee shall have regard to the wishes of the Membership as stated at:

(a) General Meetings

(b) Executive Committee Meetings

The Financial Year of the County Federation shall end on 31st August.

Trustees

The trustees who served during the year and up to the date of signature of the financial statements were:

T Addison (Resigned 30 November 2022) H Beadle M Moralee (Resigned 30 November 2022) K Sanderson (Resigned 30 November 2022) J Herbert (Resigned 30 November 2022) E Sanderson H Shaw K Maddison (Resigned 30 November 2022) D Ford (Resigned 30 November 2022) A Sanderson A McMenemy D Martin D Lawson S Hutchinson J Stewart S Parsons (Resigned 30 November 2022) K Harrison B Ford-Senior (Appointed 30 November 2022)

COUNTY DURHAM FEDERATION OF YOUNG FARMERS' CLUBS

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

C Jackson (Appointed 30 November 2022) C Kemp (Appointed 30 November 2022) J Maddison (Appointed 30 November 2022) J Wilkinson (Appointed 30 November 2022) J Bainbridge (Appointed 30 November 2022) J Harrison (Appointed 30 November 2022) J Richardson (Appointed 30 November 2022) J Towler (Appointed 30 November 2022) J Atkinson (Appointed 30 November 2022) K Turnbull (Appointed 30 November 2022) L Williamson (Appointed 30 November 2022) Lewis Tweddle (Appointed 30 November 2022) L Appleton (Appointed 30 November 2022) L Heslop (Appointed 30 November 2022) M Souter (Appointed 30 November 2022) M Raine (Appointed 30 November 2022) R Watson (Appointed 30 November 2022) T Watson (Appointed 30 November 2022)

Trustees

The Executive Committee forms the Trustees of the Charity and has the power to appoint additional Trustees.

The Executive Committee consists of elected and co-opted members, the majority of whom are required to be over eighteen years of age and are the Trustees of the Charity. Any member under eighteen years of age may not vote on matters which affect the management of the Charity.

(a) Elected Members

(b) Co-opted Members

The Executive Committee is required to co-opt for such period as they may think fit representatives of grantaiding bodies and other organisations and individuals interested in the Young Farmers Movement in the County. The total number of co-opted members cannot exceed twelve persons plus representatives from: Houghall Community College (1) Womens Institute (1) Youth & Voluntary Services (1) NFU North East Region (1)

(c) The President is required to be ex-officio, a member of the Executive Committee. In addition to the above members the Executive Committee is required to appoint:

(a) An Honorary Treasurer.

(b) County President, Executive Chairman, Executive Vice Chairman, Honorary Treasurer and 3 elected trustees of the Harvester Fund and Closed Club Accounts (These may be elected by an Annual General Meeting).

Each Trustee has taken the responsibility for monitoring the activities in specific operational areas. They report points for action at executive committee meetings.

The trustees' report was approved by the Board of Trustees.

A McMenemy

Trustee Dated: 12 December 2023

COUNTY DURHAM FEDERATION OF YOUNG FARMERS' CLUBS

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF COUNTY DURHAM FEDERATION OF YOUNG FARMERS' CLUBS

I report to the trustees on my examination of the financial statements of County Durham Federation of Young Farmers' Clubs (the charity) for the year ended 31 August 2023.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Independent Examiner

Kathryn Morris FCCA Azets Audit Services

Bede House Belmont Business Park DURHAM DH1 1TW United Kingdom

Dated: 14 December 2023

COUNTY DURHAM FEDERATION OF YOUNG FARMERS' CLUBS

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 AUGUST 2023

Unrestricted
Restricted
funds
funds
2023
2023
Notes
£
£
Income from:
Donations and
legacies
2
17,387
-
Charitable activities
3
31,120
-
Investments
4
32
514
Total income
48,539
514
Expenditure on:
Raising funds
5
7,683
-
Charitable activities
6
40,437
2,403
Total expenditure
48,120
2,403
Net income/(expenditure)
for the year/
Net movement in funds
419
(1,889)
Fund balances at 1
September 2022
54,986
39,045
Fund balances at 31
August 2023
55,405
37,156		 Total
Unrestricted
Restricted
funds
funds
2023
2022
2022
£
£
£
17,387
4,116
-
31,120
23,020
-
546
638
582
49,053
27,774
582
7,683
2,766
-
42,840
30,510
760
50,523
33,276
760
(1,470)
(5,502)
(178)
94,031
60,488
39,223
92,561
54,986
39,045		 Total
2022
£
4,116
23,020
1,220
28,356
2,766
31,270
34,036
(5,680)
99,711
94,031

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

COUNTY DURHAM FEDERATION OF YOUNG FARMERS' CLUBS

BALANCE SHEET

AS AT 31 AUGUST 2023

Notes
Fixed assets
Tangible assets
11
Current assets
Debtors
12
Cash at bank and in hand
Creditors: amounts falling due within
one year
13
Net current assets
Total assets less current liabilities
Income funds
Restricted funds
14
Unrestricted funds		 2023
£
2,525
100,669
103,194
(11,125)		 £
492
92,069
92,561
37,156
55,405
92,561		 2022
£
5,685
99,561
105,246
(11,830)		 £
615
93,416
94,031
39,045
54,986
94,031

The financial statements were approved by the Trustees on 24 November 2023

A Sanderson Trustee

A McMenemy Trustee

COUNTY DURHAM FEDERATION OF YOUNG FARMERS' CLUBS

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023

1 Accounting policies

Charity information

County Durham Federation of Young Farmers' Clubs governing document is the constitution adopted in November 1959 which was revised on the 1 December 1971 and November 2003.

A County Federation is an association of Young Farmers Clubs in a county or such area as shall be approved by the National Federation formed in accordance with the constitution and rules of the County Federations approved by the Council of the National Federation The County Federation shall be affiliated to the National Federation.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's constitution, the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4 Incoming resources

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

COUNTY DURHAM FEDERATION OF YOUNG FARMERS' CLUBS

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

1 Accounting policies

(Continued)

1.5 Resources expended

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Fixtures and fittings 20% on reducing balance

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible and intangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

COUNTY DURHAM FEDERATION OF YOUNG FARMERS' CLUBS

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

1 Accounting policies

(Continued)

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

2 Donations and legacies

Unrestricted Unrestricted
funds funds
2023 2022
£ £
Donations and legacies
Donations 85 50
National - Levies 7,302 1,060
National - Insurance 1,949 1,050
National - Membership cards 127 48
National - County levies 7,924 1,908
17,387 4,116

COUNTY DURHAM FEDERATION OF YOUNG FARMERS' CLUBS

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

3 Charitable activities

Educational Educational
and social and social
welfare welfare
2023 2022
£ £
Social income 31,120 23,020

Charitable trading income

All income for current year and prior year is unrestricted.

4 Investments

Unrestricted
Restricted
funds
funds
2023
2023
£
£
Interest receivable
32
514
Raising funds
Fundraising and publicity
Membership schemes and social lotteries		 Total
Unrestricted
Restricted
funds
funds
2023
2022
2022
£
£
£
546
638
582
Unrestricted
funds
2023
£
7,683
7,683		 Total
2022
£
1,220
Total
2022
£
2,766
2,766

5 Raising funds

COUNTY DURHAM FEDERATION OF YOUNG FARMERS' CLUBS

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

6 Charitable activities

Educational
and social
welfare
Support
Costs
Governance
Costs
£
£
£
County organising secretary costs
-
8,786
-
Depreciation and impairment
-
123
-
Support officer costs
1,786
-
-
Insurance
2,095
-
-
Special events
17,189
-
-
Rallys
1,323
-
-
Competitions trophies and Northern
Area
340
-
-
Members travel
1,953
-
-
Sundries
1,280
-
-
Repairs and renewals
580
-
-
Telephone
-
374
-
Office facilities
-
5,282
-
Travel
-
604
-
Independent examiners fee
-
-
1,125
26,546
15,169
1,125
26,546
15,169
1,125
Analysis by fund
Unrestricted funds
24,143
15,169
1,125
Restricted funds
2,403
-
-
26,546
15,169
1,125
For the year ended 31 August 2022
Unrestricted funds
17,695
11,750
1,065
Restricted funds
760
-
-
18,455
11,750
1,065		 Total
2023
£
8,786
123
1,786
2,095
17,189
1,323
340
1,953
1,280
580
374
5,282
604
1,125
42,840
42,840
40,437
2,403
42,840		 Total
2022
£
7,987
277
444
1,209
9,624
1,550
2,562
750
1,356
806
972
2,395
273
1,065
31,270
31,270
30,510
760
31,270

7 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

8 Staff costs

The Charity had two part time employed workers during the year.

COUNTY DURHAM FEDERATION OF YOUNG FARMERS' CLUBS

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 AUGUST 2023

9 Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxationof Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

10 Intangible fixed assets

10 Intangible fixed assets
Website costs
£
Cost
At 1 September 2022 and 31 August 2023 492
Amortisation and impairment
At 1 September 2022 and 31 August 2023 492
Carrying amount
At 31 August 2023 -
At 31 August 2022 -
11 Tangible fixed assets
Fixtures and fittings
£
Cost
At 1 September 2022 13,226
At 31 August 2023 13,226
Depreciation and impairment
At 1 September 2022 12,611
Depreciation charged in the year 123
At 31 August 2023 12,734
Carrying amount
At 31 August 2023 492
At 31 August 2022 615
12 Debtors
2023 2022
Amounts falling due within one year: £ £
Prepayments and accrued income 2,525 5,685

COUNTY DURHAM FEDERATION OF YOUNG FARMERS' CLUBS

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

13 Creditors: amounts falling due within one year

Creditors: amounts falling due within one year
Received from SYFC August 2018
Accruals and deferred income		 2023
£
8,570
2,555
11,125		 2022
£
8,570
3,260
11,830

14 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement Movement in funds Movement in funds
Balance at Incoming Resources Balance at Incoming Resources Balance at
1 September resources expended 1 September resources expended 31 August
2021 2022 2023
£ £ £ £ £ £ £
Harvester
fund 19,933 317 (760) 19,490 282 (2,403) 17,369
Durham
Assessment
fund 19,283 265 - 19,548 232 - 19,780
Northern Area
Field Day 7 - - 7 - - 7
39,223 582 (760) 39,045 514 (2,403) 37,156
15 Analysis of net assets between funds
Unrestricted Restricted Total Unrestricted Restricted Total
2023 2023 2023 2022 2022 2022
£ £ £ £ £ £
Fund balances at 31
August 2023 are
represented by:
Tangible assets 492 - 492 615 - 615
Current assets/(liabilities) 92,069 - 92,069 93,416 - 93,416
92,561 - 92,561 94,031 - 94,031

16 Related party transactions

There were no disclosable related party transactions during the year (2022 - none).