– Witton Gilbert Village Hall Association Minutes of the Annual General Meeting Monday 15 May 2023 at 6.00pm
Apologies: K Anderson, H Dowson, L Tosney, M Broadhurst
Members present: A Hillary, B Minns, M Harrison, A Simpson, D Rider
Minutes of the last Annual General Meeting Monday 16 May 2022 at 6.00pm - All deemed correct
Matters arising: None
Election of Officers:
President – B Minns Chair – A Simpson Vice Chair – M Broadhurst Secretary – A Hillary Treasurer – M Harrison Management Committee – All committee members Trustees – A Simpson, B Minns, A Hillary and M Harrison Auditor – Peter E Squirrell Booking Officer – A Simpson Child protect Officer – K Anderson First Aiders – L Tosney and K Anderson
CHAIRMANS REPORT – read out
TREASURERS REPORT – read out
Any other business:
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Title deed update is near completion with Swinburne Maddison LLP Solicitors, Durham.
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Accounts to be emailed to A Hillary for the halls electronic records.
WITTON GILBERT VILLAGE HALL ASSOCIATION COOPER HALL
CURRENT ACCOUNT FINNCIAL STATEMENT PERIOD 01ST JANUARY - 31ST DECEMBER 2022
Balance B/FWD as per Bank Statement
£ 21,692.37
| Expenditure Cleaning 1,195.41 £ Fund Raising 302.50 £ Insurance 1,648.88 £ Licences 149.76 £ Maintenance 1,435.83 £ Miscellaneous 1,117.49 £ Renewals 45.77 £ Sections 697.09 £ Telephones 585.84 £ Utilities 4,722.07 £ Wages 7,978.80 £ Income Sections Bowls 411.70 £ Crafts 265.00 £ Dancing 2,545.33 £ IT 100.00 £ Other Fund Raising 980.86 £ Grants 11,557.00 £ Hall Hire 10,453.50 £ Miscellaneous 320.40 £ Subscriptions 168.00 £ Closing Balance to C/fwd to 2023 |
19,879.44 £ |
£26,801.79 | 1,812.93 £ |
|---|---|---|---|
| 3,322.03 £ 23,479.76 £ |
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| 28,614.72 £ |
Audited by Mr Peter Squirrell
Signed
Date
13 GlebesKle Wrtlon Gilbert Co. Durham DH7 6SD 15th May 2023 Dear Committee Members of Witton Gilbert Communty Association and Residents of the Parish To start with a positive our Community Centre has survived another year wrthout the need to a¢sS reserves. Although our reserves are healthy it should be noted that we have not added to these and, in relation to our running costs remain relatively small. In 2022 we have managed to accumulate more funds than expenditure which can mainly be attributed to the success of grant applications., thank you to all who have donated to us this past year. The Committee still needs to be mindful of the ever increasing running costs and the work of our unpaid caretaker. Forward planning should be commencing to ensure we have these costs covered to ensure the ntre remains open. We should be grateful for the large customer database we still have which ensures the hall is regularly in use. I have noted that no rent increase has been made in recent years but this is a step that should be taken in the next year to ensure running Costs are met. In closing I would like to thank everybody who has assisted me this past year, family, friends, colleagues. the Committee, staff and extra volunteers form a very small team who strive to maintain the Village Hall for all to use- we should all give ourselves a pat on the back. In closing I hope the Village Hall continues to flourish throughout 2023 Michelle Harrison
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Wltton Gilbert Village Hall Associatlon Auditors Report Reporting Period 01 January 2022 to 3141 DeceMr 2022 I would like to confirni that I have completed the examination of accounts and all supporting documentation for Witton Gilbert Village Hall Association for Iheir financial year 0151 January to 31st December 2022 Full financial records were provided to me for all income and expenditure for Ihe reporting period. Expenditure was evidenced by invoices and receipts and income was clearly defined in the records. Mrs Harrison, Treasurer for Ihe reporting period provided all documentation required. In my opinion, records and accounts are maintained lo a salisfaclory standard and the closing accounts give a true and fair view of the financial affairs of the association. Mr Peter Squirrell 04.03.23