Minutes of Unit AGM Jarrow Unit Sea Cadet Corps
Date & time:
Wednesday 6[th] December 2023 at 1900
Committee:
OIC PO Daniel Morgan (DM) UMC Member Philip Harland (PH) UMC Member Steve Dean (SD) Padre Roy Merrin (RM) Secretary Margaret White (MW) Treasurer Jackie Mountain (JM)
Number of Attendees:
8
1. Apologies for Absence
There were no apologies.
2. Welcome
PH welcomed everyone to the meeting and thanked them for their support. He reminded everyone that the meeting would be conducted in line with Sea Cadet guidelines. He outlined the main purpose of the meeting.
3. Confirmation of the Minutes of the last Meeting
The minutes of the last meeting on 1[st] November 2022, having been distributed electronically prior to the AGM, were proposed as a true record by RM, seconded by SD, and signed by the Acting Chairperson.
4. Matters Arising
None.
5. Chairperson's Report
Thank you all for attending this evening’s AGM. The UMT have met during 2022-23 as required by the constitution with meetings being held every 8 weeks. I would like to thank the members of the UMT for their continued support in maintaining the running of Jarrow Sea Cadets.
The unit has been able to maintain a healthy financial position as we have built up funding towards the refurbishment of the toilets and bathrooms.
I would like to take this opportunity to also thank supporters of Jarrow Sea Cadets as the unit would not exist without the generosity and gracious grant awards that are made to us and 2022/23 has been no different. I would like to thank the kind benefactors we have had in this year, they have allowed us to maintain the unit.
These include:-
-
Sir James Knott Trust
-
Big Local - Jarrow
DM thanked PH and the committee for their advice, guidance and help throughout the year.
6. OIC’s Report
This Year our CFAVs & UMT have worked tirelessly ensure the Unit continues to provide a safe environment for our cadets.
Jarrow Units current compliment is 8 Cadet Force Adult Volunteers and 30 Cadets. Increasing our numbers through social media, roadside adverts, and word of mouth.
Jarrow has promoted adult development in waterborne Instructorships including Paddle sports and Rowing Instructor renewals.
This year we secured 12 cadet offshore voyages hosted on our flagship TS Royalist and TS John Jerwood. Offshore Voyages are considered to be the pinnacle of the sea cadet experience.
Our cadets have had the opportunity to conduct sea cadet activity almost every weekend this year from Training to competitions and events. Our cadets gained over 60 National Governing Body Qualifications. In subjects including; Sailing, Rowing, Power Boating, Marine Engineering, Paddle sports, Catering, First Aid, DofE and BTEC in Teamwork, Personal Skills & Citizenship. Additionally Jarrow cadets represented Northern Area at the National Drill competition, hosted at our namesake HMS Raleigh.
Following this years Unit Review, we are delighted to not only be Burgee, a captains commendation but also the Stephenson Trophy. The Stephenson trophy is awarded to the best/highest graded unit within Northern area (out of 60 units)
Jarrow Sea Cadets would not be a successful Sea Cadet Unit that delivers life skills to our local youngsters without the dedication and commitment of our Cadet Force Adult Volunteers.
7. Treasurer's Report
The accounts for Year ending 31st March 2023, have been made available tonight. I hope that everyone can see from that report, that the unit has been prudent in its use of funds and that the current financial position means that the unit is secure for the future.
The accounts have been independently examined by Mr Bede Woods, and approved as being accurate and correct. My thanks to Mr Woods for his assistance in this matter.
Financial Summary :
| Current Account Savings Account Cash in Hand Total = |
£46,404.96 £76.72 £0 |
|---|---|
| £46,481.68 |
The adoption of the accounts was proposed by SD and seconded by RM.
8. Re-Election of UMT Trustees
The current committee agreed to stand again for a further year and were therefore re-elected en bloc; this was proposed by PH and seconded by Alison Hoy (parent):
RM (ex officio) SD MW
9. Any Other Business
DM confirmed that we have secured over £90k from the Youth Investment Fund, plus a further £26k to come from MSSC towards the cost of the refurbishment of the toilets, showers and boilers. Gas will be used for heating and electric for the water supply.
DM informed everyone that the intention is also to obtain solar panels and batteries for the unit, which will help to keep utilities costs to a minimum and any surplus can go back into the grid.
The committee will elect members at the next unit meeting in January.
10. Closing Remarks
RM thanked DM for all of his hard work and commitment to the unit over the past year.
Alison Hoy commented that the parents continue to be very grateful for the vast array of activities and opportunities that are made available to the cadets.
DM thanked the parents, staff and committee members for their attendance and support.
Jarrow
Financial Year 1st April 2023 to 31st March 2024
Detail Report -- Year to Date as at 1 April 2021
| Receipts | Payments | |||
|---|---|---|---|---|
| Donations | £5,500.00 | Charitable Activity | ||
| Bursaries - restricted | £0.00 | Competition Fees - external provider | £0 | |
| Bursaries - unrestricted | £0.00 | Competition Fees - internal provider | £0 | |
| Cadet | £0.00 | Course Fees - external provider | £0 | |
| P&SA | £0.00 | Course Fees - internal provider | £0 | |
| Third party - restricted | £0.00 | Training Materials | £0 | |
| Third party - unrestricted | £5,500.00 | Fuel | £0 | |
| Ward Room | £0.00 | 3rd Party travel | £0 | |
| MSSC Travel Refund (enter as credit) | £0 | |||
| Fundraising | £0.00 | Catering | £0 | |
| Bag packs | £0.00 | Fundraising Costs | £1 | |
| Flag week | £0.00 | Special Events | £10,681 | |
| Social events | £0.00 | |||
| Community events | £0.00 | Operating | ||
| Other | £0.00 | Unit Health, Hygiene & Well-being | £0 | |
| Office Equipment <£250.00 | £0 | |||
| Generated | £0.00 | Office Stationery, Printing & Postage | £0 | |
| Property Rental | £0.00 | IT Consumables | £0 | |
| Sale of Assets | £0.00 | Building maintenance | £69,034 | |
| Sale of Goods | £0.00 | Grounds maintenance | £258 | |
| SCAVA | £0.00 | Boat maintenance | £0 | |
| Vehicle maintenance, MOT & RFT | £0 | |||
| Grants | £96,054.68 | Other maintenance | £40,000 | |
| External - restricted | £0.00 | Goods for resale | £0 | |
| External - unrestricted | £93,559.00 | PPE & Branded clothing | £0 | |
| MS-SC Restricted Grant | £2,495.68 | Various Unit Assets | £0 | |
| Training | £468.00 | Overheads | ||
| Competition Fees - external provider | £0.00 | Rent | £0 | |
| Competition Fees - internal provider | £0.00 | Rates | £0 | |
| Course Fees - external provider | £0.00 | Lease Fees | £0 | |
| Course Fees - internal provider | £468.00 | Water Rates | £305 | |
| Sewage Rates | £0 | |||
| Unearned | £0.93 | Electricity | £3,259 | |
| Bank Interest | £0.93 | Gas | £4,240 | |
| Gift Aid | £0.00 | Broadband | £375 | |
| Investment Income | £0.00 | Telephone | £0 | |
| Alarm Monitoring | £0 | |||
| £102,023.61 | Insurance - MS-SC provided Insurance - Non MS-SC provided |
£0 £1,316 |
||
| Roadside assistance | £0 | |||
| Certification | £0 | |||
| Fees Charges | ||||
| Audit/Accountancy fees | £0 | |||
| Legal fees | £0 | |||
| Other professional fees | £100 | |||
| Other revenue costs | £0 |