Harraton and District Community Centre Charity Registration no 520808 Financial Statements and Reports For the year ended 31 March 2024 Harraton and Dlstrlct Communlty Centro Contents Legal and Administrative Information Trustees, Report Independent Examinerfs Report Statement of Flnancial Activities Page 3 Pages 4-5 Page 6 Page 7 Page 8 Pages 9-11 Balanc8 Sheet Notes to the Accounts Charity Number 520808 Page2of11 Harraton and Dlstrlct Communlty Centre Reference and Administration Details Name: Harraton and District Community Centre Charlty No: 520808 Trustees: Chair- Maurice Edmondston Vice Chair - Janet Foster Treasurer- Amanda Shale Secretary - Andrea Whilaker-Lindsley John Hutchinson (resigned 1610112024) Irene Hutchinson (resigned 0210512024) Kerrie Holmes Kathryn Taylor (appointed 2010212024) Raglstered Address: Bone Mill Lane Fatfield Washington Tyne & Wear NE38 8BQ Structure: Harraton and District Community Centre is a registered Charity and operates under a Scheme dated 7th Novernber 1966 Sole Controlllng Trustea: Sunderland City Council Bankers: Na￿est Washington Town Centre Washington Tyna & Wear NE38 7SG Independent Examlner.. Eric Southwick & Co Accountants Charity Number 520808 Page3of11 Harraton and Dlstrlct Communlty Centre Trustees, Report Objectives Harraton Community Centre is: a multipurpose centre available for communlty use and or service provislon by a range of user groups or for public hire. It is a facility which offers opportunities for the community to meet, stay active, learn new skills and volunteer We provide a base for a wide range of activities and services: social and recreational health and well-being education and tralning Information and advice The resultant benefits for our community are: a local place to come together to socialise, creating community cohesion and 8en8e of belonging a reduction in isolation and increased participation of the most excluded a place where a range of different services can be delivered by different bodlos under the same roof the provision of an altematiV8 learning environment increased participation and engagement support for the development of community-led activities to meet local needs motivating local people to volunteer and build citizenshlp Achievgment8 This has been another satisfying period, continuing to build upon the foundations of prudent financial control I monitoring and increased efforts in promoling the facilities available at th8 centre. Excludlng Income and expenditure relating to capital grants and capital expenditure, the Centre has generated a surplus of circa £19,000. The trustees have ring-fenced £20,000.00 of the accumulated surplus to cover approximately 12 months of expenses, should any major incident occur resulting in the temporary closure of the centre, and also an amount to cover increased heating costs. Private bookings continue to increase as we improve the int8rior of the Centre to make the user experience more enjoyable. During the year we have seen groups continue to OP8rate and we have had a numb8r of new groups using the centre. During the past year, the work to new main hall ceiling, lighting and fire prevention works has taken place, following a successful grant application and significant contribution from the Centre. A further programme of works has been planned for 2024125 to include decoration and outside works. A prudent forecast has been set for 2024125 and any excess of surplus over that forecast will Page4of11 Chaiity Number 520808 Harraton and Dlstrlct Community Centro The trustees have considered the guidance produced by the Charity Commission on the provision of public benefit and they confirm that public benefit has been provided by tha range of activities as described above. Reserves Policy: The Trustees have an established policy whereby funds not committed or invested in tangible fixed assets "(the free reserves") held by the charity should be bet¥veen 6 and 9 months of the resources expended. At this level, the trustees feel that they should be able to continue the current activities of the charity in the event of a significant drop in funding. At present the sum of £20,000 is set aside in a deslgnated contingency fund this is £7,000 for maintenance and repairs of the building and £13,000 for 12 months running costs. Charity Number 520808 Page5of11 Harraton and District Communlty Centra Investment Policy: Tha Trustees consider the most appropriate policy for investing funds remains wilh investing in a high deposit account, as Ihis continues to meet Ihe need8 of having cash readily available if required. Risk R8vl8w: Intemal risks are minimised with a procedure for the authorisation of all projects an(1 expenditure. Risks to external funding are monitored by regular meetings of the Charity Trustees and appropriate actions being taken. Plans for the Future Objectives for the forthcoming year will include: .Funding applications for intemal works Agreeing Building business plan Continuing energy savings. .LED lighting and water redudion installation Being mindful of the increased utilities costs against room hire rates Continuation In promoting the facllities and building appropriate relationships with other providers -Gentoo - Local residents associations - Youth activities etc. Seeking to co-opt more people onto the comrnittee Involvement of volunteers within the centre Responsibillties of the Truste08: Charity Law requires the Trustees to prepare flnanclal statements for each financlal year, which give a true and fair view of the state of affalrs of the Charity, including income and expenditure for the financial year. In preparing thos8 financial staternents, the Trustees should follow best practice and: Select suitable accounting policies and then apply them consistently Make judgements and estimates that are reasonable and prudent Prepare the financial statements on the going concern basls unless it Is Inappropriate to assume that the Charity will continue on that basis. The Trustees are responsible for maintaining proper accounting records, which disclosa with reasonable accuracy at any time the financial position of the Charity and to enable then to ensure that the financial statements comply with all relevant legal requirements. The trustees are also responsible for safeguarding the assets of the Charity and hence for taking all reasonable steps for the prevention of fraud and other irregularities. Approved by the members and signed on thalr behalf: Name: M F Edmondston Signature: Date: Charity Number 520808 Page6of11 Harraton and Dlstrlct Community Cantre Independent Examiners Report Report to the trusteeslmembers of Harraton and District Community Association on Accounts for the year ended 31 March 2024 sel out on pages 7 to 11. Respective responslbllltles of the Charlty and the Independent Examln8r As members of the Charity you are responsible for the preparation of the financial statements; you consider that th8 audit requirement of Regulation 3(3) and s8Ction 144(2) of tha Chariti8S Act do not apply and that an independent examination is needed. It is my responsibility lo Examine the financlal statements under s.145 of the 2011 Act: Follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act;and State whether particular matters have come to my attention Basls of examln8r'8 statement My examination was carried out in accordance with General Directions given by the Charity Commissionars. An examination includes a review of the accounting records kepl by Ihe charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or dlsclosures In the account8, and 888king explanation8 from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. Independent examiner's statement In connection with my examination no matter has come to my attention: (1) which gives me reasonable cause to belleve that Sn any materlal respect the requlrement8: to keep accounting records in accordance with section 130 of the 2011 Act. and to prepare accounts which agree with the accounting records and comply with Ihe accounting r8quir8m8nts of the 2011 Act . or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Date: 1010912024 Signed Adam James MAAT Erfc Southwlck & Co Accountants Lt Total A3¥ots le¥3 total IlabllStle$ 192,034 194,967 The Funds of the Charlty: R8Stricted funds Dasignated Funds Unrestricted funds TOTAL CHARITY FUND8 20,000 172,034 20,000 174,967 Approvod by the members and signed on their behalf: Name: M F Edmondston Signature: Date: Charity Number 520808 Page9of11 Harraton and District Community Centre Notes to the Flnancial Statements for the perlod ending 31 March 2024 Accounting Policies Basls of Preparatlon These Financial Statements have been prepared in accordance with Accounting and R8POrting by Charities: Statement of Recommended Praclice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective January 2015) - Charities SORP (FRS 102). Harraton and District Community Centre meets the definition of a public benefit entlty under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwis6 stated in the r618v8nt accounting policy note(8). Incoming Resources These are included in the Statement of Financial Activities (SOFA) when: thg charity becomes entitled to the resources; the trustee8 are virtually certain they will receive the resources; and the rnonetary value can be measured with sufficient reliabllity Donations are only Included In the SOFA when the charity has unconditional entitlement to the resources. Capital Grants a￿ released over the economic useful life of the asset to whlch they relate Resourcas Expanded and Llabllltles Resources expended have been analysed using a natural classification. Liabilities are recognised as soon as there Is a legal or constructive obligation committing the charity to pay out resources. Taxation The charity is exempt from corporation tax on its charitable activities, Charity Number 520808 Page 10of 11 Harraton and Dlstrlct Communlty Centre Funds The Charity has two funds, an unrestricted general fund and a designated unrestricted fund used for expenditure sp9cified by the TTUStees. There are no restricted funds at this time. Income and Expenditure Analysis 2023-24 Income and Endowments from: Donatlons and Legacles Gifts and Donatlons Other Donatlons Unre8trlctsd Restrlcted Total Charltable Actlvltles Grants Secllon Rents Private Hire Bar Income Other 35,230 26,277 10,499 4,866 2,487 79,359 79,359 35,230 26,277 10,499 4,866 2,487 79,359 79,359 Total Incomlng Rosourc•s Expandlturo on: Charltable AGtlvltles Stock Rent and Ratès Utilities Insurance Waste Disposal Cleaning Repair5 and Maint8nance Llcences Capltal Expenditure Independenl Examlnation D8preclation Other Unre8trlct6d Rostricted Total 1,163 128 9,422 2,357 1,045 5,198 2,676 1,163 128 9,422 2,357 1,045 5,198 2.676 57,241 360 186 1,668 82,292 82,292 57,241 360 186 1.668 82,292 82,292 Total Resources Expondod Support Co8t8 Support Cost Type Fundralslng Charltable Governance Tolal Cost Actlvlty Adlvlty Actlvlty Rent and Rates Utilities Insurance Waste Disposal Cleaning Repairs and Maintenance Ind8P8ndent Examination Total 128 9,422 2.357 1,045 5.198 2.676 128 9,422 2,357 1,045 5.198 2.676 360 21,186 360 360 20,826 Charity Number 520808 Page 11 of 11 Harraton and Dlstrlct Communlty Centre Fixed Assets Total Fixed Assets Furnlture and Flxtures Land and Bulldlngs Cost At 1 April 2023 Additions Dls osals Al 31 March 2024 Depre¢latlon At l April 2023 Charge this period At 31 March 2024 Net Book Value At 31 March 2024 24,555 135,000 159,555 24,555 135,000 159,555 ;. 24,369 186 24,555 24,369 186 4,555 135,000 135,000 Debtors Debtors represents room hire for one user of £1,576 whlch was paid just after the balance sheet date. Credltors This is an Independent Examlnation fee of £920 and Cleaning costs of £420. ultimate Controlling Party Sunderland City Council are the Controlling Trustae. Charity Number 520808 Page12of11