CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period Frorn 1st April 2023 Period start date To 3161 March 2024 Perlod end date Charity name: Chilton Mlners Welfare Recreatlon Ground Charlty registration number: 520757 Objectives and Activities SORP reloTenc• Summary of the purposes of the charity as set out in its 90verning document Para 1.17 The Miners Welfare fund was established in 1920 to be applied to purp05e5 connected with soclal wellbeing. recreatlon and conditions OA living, OA workers In or obout cool mlnes. A committee to administer the fund "the Miners Welfare Commlttee" established in 1925 and the conveyancing of land and assets for the purpose of the charity is dated 13, February 1934 governing the Miners Welfare Recreation Ground (charity no. S20757) in the Town of Chilton. Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounls. Para 1.17 and 1.19 Operation and maintenance (environmental contract) for the Miners Welfare Recreation Ground including: Tennis Croquet Football- no matches played Public Events We can confirm that all Trustees have due regard of the Charity Commission on public Guidance when making decisions. We have now included it as part of Trustee induction and training. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1_18 Addltlonal informatlon (optional) You ma choose to include further slatements where relevant about.. SORP reference Para 138 Policy on grant making Para 138 Policy on social investmenl including program related investment
Contribution made by volunteers Para 1.38 other Achievements and Performance SORP reference We have operated in line with Trust Deed and objects of the charity to provide social wellbeing, recreation and support for health and wellbeing from the community of Chllton. Providing outdoor recreational spaces and Sports facilities. Summary of the main achievements of the charrty, identrfying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to sociely as whole, Para 120 Additional Informatlon (optional) You ma choose lo include further statements where relevant about.. Achievemenls against objectives set Para 141 Perfomance of fundraising activities against objectives set ParB 1.41 Investment performance against objectives Para 141 Other
Financial Review Review of the charity's financial position al Ihe end of the period Para 1.21 During the year 2023124 the charity received income of £46227, this was made up of the following,. £28,000 annual grant from Chilton Town Council plus additional refund of £8,182 £3,408 for room hire arbd activities £731 bank interest £5,906 refund for a water error Expenditure £55,962 for grounds maintenance and utilities. At 3113/2024 the balance for the accounts was £224 in the current account and £96,105.16 in the deposit account. No reserves held Statement explaining the policy for holding resep4es stalin are held Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concern Para 1.22 Para 1.22 NIA NIA Para 1.22 Para 1.24 NIA P8r4 1.23 NIA Addltlonal informatlon (optlonal) You ma choose to include further statements where relevant about: Grant from Chllton Town Councll The charity's principal sources of funds (including any fundraising) Para 147 N/A Inveslmenl policy and objectives including any social investmenl policy adopted Para 1.46 A description of the principal risk5 facing the charity Para 146 Other
Structure, Governance and Management Description of charity's trusts: Type of governing document Para 1.25 Trust Deed How is the charily constituted? li. l L,JliliQJl porated .l_' iDLI'aliori, l. ILJI Trustee selection methods including details of any Gonstitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 125 Chilton Town council is the Corporate Trust Para 1.25 Elected and Co-opted Council Members are automatically appointed as Trustees Addltlonal Informatlon (opllonal) You Ma choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity's organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other Reference and Administratlve details Charit name Other name the charit uses Re istered charit number Charity's principal address Chilton Miners Welfare Recreation Ground 520757 Hutton House Durham Road Chilton Co Durham DL17 OHE
Names of the charlty trustees who managè the charlty Dates acted If not for whole ear Trustea namè Office (if any) Name of per80n (or body) entltl•d toa 05nt truste8 Ifan Chilton Town council 10 12 13 14 15 16 17 18 19 20 Corporate trustees- names of the directors at the dale the re Dlreclor name ort was approved Name of truslees holding title to property belonging to the charity Tru&t•e nam8 Dates acted If not for whol• ar
Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of arrangements for safe custody and segregation of such assets from the charity's own assets Addltlonal Informatlon (opllonal) Names and addrèsses of advlsers (OptSonal Infonnatlon) Typo of Name Address advlser Name of chlef executlve or namos of senlor staff membors (Optlonal Infomiatlon) Exemptions from disclosure Reason for non-disclosure of ke personnel delails Other o tional information
Declarations The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charity's trustees Signature(s) Full name(s) Posltlon (eg Secretary, Chalr, etc) JAJ& ktrRLL- CWT ADffi INJlST£A10rt Ai Date
MINERS WELFARE RECREATION GROUND
EXAMINERS REPORT
FOR THE PERIOD ENDING
31[ST] March 2024
CHARITY NO. 520757
OVERVIEW
Chilton Miners Welfare Recreation Ground (CMWRG) is a registered charity, see scheme of 21[st] November 1933, conveyance dated 13[th] February 1934. Legal advice is being taken on adopting a governing document.
Members of Chilton Town Council are elected onto a Management Committee which is also the charity trustees for the purpose of charity law.
The CMWRG is a registered charity with land and a building with day to day management carried out by Chilton Town Council.
The aims and objectives of the CMWRG is to “use the land to be used as Recreation and Pleasure Grounds for the benefit of the inhabitants of Chilton and the neighbourhood”.
During 2023/24 the CMWRG has set up its own accounts and does not rely on the Council to record any income and expenditure. All income and expenditure is recorded in a bank account with reconciliation sheets shown each month and invoices attached.
During the year 2023/24 the CMWRG received income of £46,227 which included a transfer of £8,182 from an account which will not be used and it was agreed in March 2023 to transfer the amount to the Charity account.
Expenditure as recorded in the CMWRG accounts for the year 2023/24 was 45,272 which is mainly for running of the CMWRG such as grounds maintenance and utilities. This gives a surplus of £955 for the year.
The income and expenditure for the Charity are therefore not recorded in the Councils annual accounts.
The accounts however, did not reconcile by £54 and I could not explain the difference therefore an adjustment is shown in the reconciliation statement
Independent Examiners Report
I (Gordon Fletcher, CMIIA) have reported on the accounts of the Miners Welfare Recreation Ground for the financial year ending 31[st] March 2024
This report is in respect of an examination carried out under section 43 of the Charities Act 1993 and in accordance with the directions given by the Charity Commissioners under section 43(7)(b).
The examination includes a review of the accounting records kept by the trustees, including a review of the accounts and making such enquiries as are necessary for the purpose of this report.
Based on my examination, it is my belief that the CMWRG would not have been able to function without the support of the Council, who give a grant.
If the Council is to contribute to the running costs of the CMWRG then a grant should be agreed by the Council every year during the budget setting process.
No other matter has come to my attention, and the remaining accounts presented do accord with the accounting requirements of the Charities act 1993. However, I understand there are some legal issues being looked into by the Council’s solicitor which is detailed in the Council’s annual audit report.
The Trustees are responsible for maintaining proper accounting records, which disclose with reasonable accuracy the financial position of the Charity. This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (issued March 2005)
Gordon Fletcher (C.M.I.I.A.) Independent Auditor Date: 30[th] November 2024
Income and expenditure records for Chilton Miners Welfare Recreation Ground for the period ending 31[st] March 2024
Opening Fund Balance as at 1[st] April 2023 = £ 45,428 Adjustment required unexplained = £ - 54 Add Income (including grants) received during the year 2023/24 = £ 46,227 Less Expenditure during 2023/24 = - £ 45,272 Closing Fund Balance as at 31[st] March 2024 = £ 46,329 For details of breakdown of income and expenditure, see next pages
Reconciliation of Fund as at 31[st] March 2024 Deposit account as at 31[st] March 2024 = £ 96,105 Outstanding monies (Paid September 2024) = -£ 50,000 Current account as at 31sr March 2024. = £ 224 Reconciled Balance as at 31[st] March 2024 = £ 46,329
Breakdown of income
Income Transfer of monies = £ 8,182 Grants = £ 28,000 Water refund = £ 5,906 Room Hire = £ 2,280 Activities = £ 1,128 Bank interest 23/24 = £ 540 Bank interest previous year = £ 191 TOTAL = £ 46,227
Breakdown of Expenditure Ground Maintenance = £ 25,918 Repairs and Maintenance = £ 3,274 Electricity = £ 3,981 Telephone = £ 302 Water = £ 7,070 Gas = £ 239 Insurance = £ 3,063 Professional Fees = £ 1,002 Administration = £ 288 Cleaning = £ 135 Total expenditure = £ 45,272
MINERS WELFARE RECREATION GROUND
EXAMINERS REPORT
FOR THE PERIOD ENDING
31[ST] March 2024
CHARITY NO. 520757
OVERVIEW
Chilton Miners Welfare Recreation Ground (CMWRG) is a registered charity, see scheme of 21[st] November 1933, conveyance dated 13[th] February 1934. Legal advice is being taken on adopting a governing document.
Members of Chilton Town Council are elected onto a Management Committee which is also the charity trustees for the purpose of charity law.
The CMWRG is a registered charity with land and a building with day to day management carried out by Chilton Town Council.
The aims and objectives of the CMWRG is to “use the land to be used as Recreation and Pleasure Grounds for the benefit of the inhabitants of Chilton and the neighbourhood”.
During 2023/24 the CMWRG has set up its own accounts and does not rely on the Council to record any income and expenditure. All income and expenditure is recorded in a bank account with reconciliation sheets shown each month and invoices attached.
During the year 2023/24 the CMWRG received income of £46,227 which included a transfer of £8,182 from an account which will not be used and it was agreed in March 2023 to transfer the amount to the Charity account.
Expenditure as recorded in the CMWRG accounts for the year 2023/24 was 45,272 which is mainly for running of the CMWRG such as grounds maintenance and utilities. This gives a surplus of £955 for the year.
The income and expenditure for the Charity are therefore not recorded in the Councils annual accounts.
The accounts however, did not reconcile by £54 and I could not explain the difference therefore an adjustment is shown in the reconciliation statement
Independent Examiners Report
I (Gordon Fletcher, CMIIA) have reported on the accounts of the Miners Welfare Recreation Ground for the financial year ending 31[st] March 2024
This report is in respect of an examination carried out under section 43 of the Charities Act 1993 and in accordance with the directions given by the Charity Commissioners under section 43(7)(b).
The examination includes a review of the accounting records kept by the trustees, including a review of the accounts and making such enquiries as are necessary for the purpose of this report.
Based on my examination, it is my belief that the CMWRG would not have been able to function without the support of the Council, who give a grant.
If the Council is to contribute to the running costs of the CMWRG then a grant should be agreed by the Council every year during the budget setting process.
No other matter has come to my attention, and the remaining accounts presented do accord with the accounting requirements of the Charities act 1993. However, I understand there are some legal issues being looked into by the Council’s solicitor which is detailed in the Council’s annual audit report.
The Trustees are responsible for maintaining proper accounting records, which disclose with reasonable accuracy the financial position of the Charity. This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (issued March 2005)
Gordon Fletcher (C.M.I.I.A.) Independent Auditor Date: 30[th] November 2024
Income and expenditure records for Chilton Miners Welfare Recreation Ground for the period ending 31[st] March 2024
Opening Fund Balance as at 1[st] April 2023 = £ 45,428 Adjustment required unexplained = £ - 54 Add Income (including grants) received during the year 2023/24 = £ 46,227 Less Expenditure during 2023/24 = - £ 45,272 Closing Fund Balance as at 31[st] March 2024 = £ 46,329 For details of breakdown of income and expenditure, see next pages
Reconciliation of Fund as at 31[st] March 2024 Deposit account as at 31[st] March 2024 = £ 96,105 Outstanding monies (Paid September 2024) = -£ 50,000 Current account as at 31sr March 2024. = £ 224 Reconciled Balance as at 31[st] March 2024 = £ 46,329
Breakdown of income
Income Transfer of monies = £ 8,182 Grants = £ 28,000 Water refund = £ 5,906 Room Hire = £ 2,280 Activities = £ 1,128 Bank interest 23/24 = £ 540 Bank interest previous year = £ 191 TOTAL = £ 46,227
Breakdown of Expenditure Ground Maintenance = £ 25,918 Repairs and Maintenance = £ 3,274 Electricity = £ 3,981 Telephone = £ 302 Water = £ 7,070 Gas = £ 239 Insurance = £ 3,063 Professional Fees = £ 1,002 Administration = £ 288 Cleaning = £ 135 Total expenditure = £ 45,272