## **Trustees’ Annual Report for the period** **From 1[st] April 2022 Period start date To 31[st] March 2023 Period end date Charity name: Chilton Miners Welfare Recreation Ground** ## **Charity registration number: 520757** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Miners Welfare fund was established in
1920 to be applied to**_purposes connected with_**
**_social wellbeing, recreation and conditions of_**
**_living, of workers in or about coal mines_**. A
committee to administer the fund “the**Miners**
**Welfare Committee**” established in 1925 and
the conveyancing of land and assets for the
purpose of the charity is dated 13thFebruary
1934 governing the Miners Welfare Recreation
Ground (charity no. 520757) in the Town of
Chilton.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Operation and maintenance (environmental
contract) for the Miners Welfare Recreation
Ground including:
Tennis
Croquet
Football – no matches played
Public Events| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|We can confirm that all Trustees have due
regard of the Charity Commission on public
Guidance when making decisions. We have
now included it as part of Trustee induction
and training.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We have operated in line with Trust Deed and
objects of the charity to provide social
wellbeing, recreation and support for health
and wellbeing from the community of Chilton.
Providing outdoor recreational spaces and
sports facilities.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|During the year 2022/23 the charity received
income of £10,926, an annual grant of £30,000
from Chilton Town Council plus additional
funds of £15, 037 to cover increased costs for
ground maintenance repairs.
Expenditure £55,963 for grounds maintenance
and utilities| |Statement explaining the
policy for holding reserves
statingwhy they areheld|Para 1.22|No reserves held| |Amount of reserves held|Para 1.22|N/A| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: **Grant from Chilton Town Council** The charity’s principal sources of funds (including Para 1.47 any fundraising) N/A Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Chilton Town council is the Corporate Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected and Co-opted Council Members are
automatically appointed as Trustees| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Chilton Miners Welfare Recreation Ground| |---|---| |Other name the charity uses|| |Registered charity number|520757| |Charity’s principal address|Hutton House
Durham Road
Chilton
Co Durham
DL170HE| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Chilton Town
council|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser **
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** ## MINERS WELFARE RECREATION GROUND # EXAMINERS REPORT # FOR THE PERIOD ENDING 31[ST] March 2023 CHARITY NO. 520757 ## OVERVIEW Chilton Miners Welfare Recreation Ground (CMWRG) is a registered charity, see scheme of 21[st] November 1933, conveyance dated 13[th] February 1934. Legal advice is being taken on adopting a governing document. Members of Chilton Town Council are elected onto a Management Committee which is also the charity trustees for the purpose of charity law. The CMWRG is a registered charity with land and a building with day to day management carried out by Chilton Town Council. The aims and objectives of the CMWRG is to “use the land to be used as Recreation and Pleasure Grounds for the benefit of the inhabitants of Chilton and the neighbourhood”. During the year 2022/23 the CMWRG received income of £10,926, and a grant from the Council is agreed every year towards the expenditure in the Councils accounts. Expenditure as recorded in the Town Council’s accounts for the year 2022/23 was £55,963 which are for running of the CMWRG such as grounds maintenance and utilities, The day to day expenditure for the charity is recorded in the Town Council Finance system (RIALTUS) under account codes set up for the CMWRG. I understand from 1[st] April 2023 the Charity will have its own bank account and all income and expenditure will be recorded in here. The income and expenditure for the Charity are not recorded in the Councils annual accounts. ## Independent Examiners Report I (Gordon Fletcher, CMIIA) have reported on the accounts of the Miners Welfare Recreation Ground for the financial year ending 31[st] March 2023 This report is in respect of an examination carried out under section 43 of the Charities Act 1993 and in accordance with the directions given by the Charity Commissioners under section 43(7)(b). The examination includes a review of the accounting records kept by the trustees, including a review of the accounts and making such enquiries as are necessary for the purpose of this report. Based on my examination, it is my belief that the CMWRG would not have been able to function without the support of the Council, who pay the accounts. These payments have been verified as correct. Income from any fees and charges have also been confirmed. If the Council is to contribute to the running costs of the CMWRG then a grant should be agreed by the Council every year during the budget setting process. No other matter has come to my attention, and the remaining accounts presented do accord with the accounting requirements of the Charities act 1993. However, I understand there are some legal issues being looked into by the Council’s solicitor which is detailed in the Council’s annual audit report. The Trustees are responsible for maintaining proper accounting records, which disclose with reasonable accuracy the financial position of the Charity. This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (issued March 2005) Gordon Fletcher (C.M.I.I.A.) Independent Auditor Date: 1[st] February 2024 ## Income and expenditure records for Chilton Miners Welfare Recreation Ground for the period ending 31[st] March 2023 Opening Fund Balance as at 1[st] April 2022 = £ 60,465 Add Income received during the year 2022/23 = £ 10,926 Add budgeted Grant income during 2022/23 = £ 30,000 Less Expenditure from accounts during 2022/23 = - £ 55.963 Less expenditure from bank book = £ 0 Closing Fund Balance as at 31[st] March 2023 = £ 45,428 For details of breakdown of income and expenditure, see next pages Reconciliation of Fund as at 31[st] March 2023 Fund balance as at 1[st] April 2022 = £ 60,465 Expenditure over income for 2022/23 = £ -15,037 Reconciled Balance as at 31[st] March 2023 = £ 45,428 ## Breakdown of income ## Income Fees and Charges = £ 8,467 Bank interest (book) = £ 59 Donations and contributions = £ 2,400 TOTAL = £ 10,926 Breakdown of Expenditure (Recorded in Town Council Accounts) Ground Maintenance = £ 23,905 Repairs and Maintenance = £ 4,691 Electricity = £ 1,616 Telephone = £ 407 Water = £ 1,889 Gas = £ 769 Rates = £ -1547 Professional Fees = £ 18,480 Plants = £ 346 Plant watering = £ 230 Inspections = £ 990 Cleaning = £ 107 Legionella test = £ 710 Attendant extra hours = £ 3,370 Total expenditure = £ 55,963 ## Report to the Trustees of MINERS WELFARE RECREATION GROUND On the accounts for the year ended 31[st] March 2023 **DATE: 1[st] February 2024** ## **1. Respective responsibilities of trustees and examiners** - **1.1** The charity's trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the Act),as amended by s.28 of the Charities Act 2006) and that an independent examination is needed. It is my responsibility to: - examine the accounts (under section 43 of the Act, as amended), - to follow the procedures laid down in the General Directions given by the Charity Commission (under section 43(7)(b) of the Act, as amended), and - to state whether particular matters have come to my attention. ## **2. Basis of independent examiner’s statement** - **2.1** My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. ## **3. Independent examiner’s statement** ## **3.1 In the course of my examination, no matter has come to my attention which is not shown in my examiners report.** 1. which gives me reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that: - proper accounting records are kept (in accordance with section 41 of the Act); and - accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed **GORDON FLETCHER (CMIIA)** Date: 1[st] February 2024 1