## **CHESTER-LE-STREET COMMUNITY ASSOCIATION**
**NEWCASTLE ROAD, CHESTER-LE-STREET, CO. DURHAM DH3 3TS TEL 0191 3884752 www.clscommcentre.com clscommunitycentre@gmail.com**
## _**ANNUAL REPORT AND ANNUAL ACCOUNTS 2022**_
**Charity Registration No.: 520753**
**VAT Registration No.: 865 4841 89**
## **CHESTER-LE-STREET COMMUNITY ASSOCIATION**
## _**OFFICERS AND COMMITTEE 2021/2022**_
Chairman Gary Saunders Vice-Chairman Pauline Swann Treasurer Laszlo Szomoru
## _**MANAGEMENT COMMITTEE**_
P Swann G Graham J Martin G Saunders L Szomoru
## _**STAFF**_
Manager Julie Dryden-Smith Finance Officer Derek Smith Marketing and Admin June Donald Housekeeper Gary Eglinton Housekeeper Dawn Raine Housekeeper Lisa Graham
## _**VOLUNTEERS**_
Paulie Swann
Fire Safety Officer Julie Dryden- Smith / June Donald Health and Safety Officer Julie Dryden- Smith / June
Donald
## _**AUDITOR**_
Mr. T Cain
## _**CHESTER-LE-STREET COMMUNITY ASSOCIATION USER GROUPS**_
Scottish Country Dancing Monday morning Weekly Craft Club Monday morning Weekly FitSteps Monday morning Weekly H.W.T.D.S. Monday afternoon Weekly Exercise for 40+ Monday afternoon Weekly Yoga Monday evening Weekly Bridge Club Monday evening Weekly Karate Monday evening Weekly Art Society Tuesday morning Weekly Art & Well Being Tuesday morning Weekly H.W.T.D.S. Tuesday afternoon Weekly Group A Tuesday evening Weekly Zumba Wednesday morning Weekly Friendly Art Group Wednesday morning Weekly Group A Wednesday evening Weekly Al-Anon Wednesday evening Weekly Karate Wednesday evening Weekly Pilates Wednesday evening Weekly Thursday Morning Art Group Thursday morning Weekly Friends Watercolours Thursday afternoon Weekly Exercise for 50+ Thursday afternoon Weekly Bridge Club Thursday evening Weekly Group A Thursday evening Weekly H.W.T.D.S Friday afternoon Weekly Theatre Group Friday evening Weekly Stage Coach Theatre Saturday morning Weekly Junior Theatre Group Sunday afternoon Weekly North East Concert Band Sunday evening Weekly Spin Off Sax Sunday evening Weekly Group A Sunday evening Weekly
## **CLASSES**
Scottish Country Dancing Monday afternoons Weekly Yoga Beginners Monday evening Weekly Yoga All abilities Monday evening Weekly Zumba Wednesday morning Weekly Karate Wednesday evening Weekly Yoga All abilities Thursday evening Weekly
## **PRIVATE GROUPS**
NODA Durham County Council Penshaw View Training Polling Station Durham Police Gateshead College Social Services Victim Support INGEUS – pre-diabetes National Citizen Scheme
Various Various Various Various Various Various Various Various Various Various
Plus 5 weeks of drama, also various revues and concerts during the year
## **Chairman’s Report 2021/22**
I would once again like to thank Julie and the team for their continued hard work and commitment to the association and again acknowledge all the additional work that is freely given to support this wonderful centre. Post pandemic we took our time to reopen as safely as possible, initially with 2-meter personal squares and one way systems, these have since been removed and we are back to pre-pandemic operating standards with the addition of Hygiene stations and room fogging between groups. LED lights have been fitted throughout the building which I was happy to install free of charge and will continue to offer my services wherever they may be needed free of charge in the future.
## **Gary Saunders Chairman**
## **' s Manager Report 2021/2022**
I would like to thank our Chairman Gary Saunders, Vice -Chairman Pauline Swann and Treasurer Laszlo Szomoru for their continued support and commitment to the association. I would also like to thank the staff for their hard work, dedication & willingness to work very flexible hours to accommodate all our groups and bookings. The centre is very busy at the moment and we have gained many new groups & bookings :
- Pilates
- Well Being for Life (Funded by the NHS)
- First Class Learning
- Swingfit
- Hartbeeps
- Matchbox Theatre Company
- Eat wise
- Talking Therapies
- Chi Chi with Janet
- Stagecoach Stage School
- School Holiday Clubs – Fun & Food
## Improvements completed this year.
- Re-Modelling of external space and the installation of a community bench for rest bite
- Outdoor smoking area established.
- Installation of bike rack
- Refurbishment of the lift
- Stonework repaired at the front of the building.
- LED Lights installed throughout the building.
## Future Improvements we would like to make are:
- New Fire Alarm system
- New Building Alarm
- Full refurbishment of all toilets
- Baby Changing stations in all toilets as the centre has multi-generational use.
- Complete restoration of the front facia of the building
- Air conditioning in Bill Stephenson Hall
- Re-Decoration of all rooms
New Carpets
Julie Dryden-smith
CENTRE MANAGER
## **Financial Statement 2021/2022**
These accounts cover the 18-month period from 1[st] April 2021 to 30[th] September 2022.
As a consequence of the pandemic, filing of accounts on time proved problematic. To avoid financial penalties by filing late, the trustees agreed to extend the period to allow a further 6 months to file with the Charity Commission.
This will mean all future periods going forward will revert to 12 months and will always end on 30[th] September.
The result for the period shows a surplus of £1604. This is an excellent outcome considering the period covered the end of the pandemic and the consequent start up from a very low base. The results were greatly assisted by Covid related grants through the Job Retention Scheme and grants from Durham County Council.
Our ageing lift needed a substantial refurbishment which cost £19,600. We are very grateful to Karbon Homes who provide £8,500 to assist with the project.
As the period progressed, income began to steadily grow and the outcome for the current year is encouraging.
The Association is still in good financial health with undesignated reserves of £87,000.
Our thanks to our independent examiner, Terry Cain, for his diligent work in completing the examination.
## **SCALE OF CHARGES FROM 1 st JULY 2023 ALL CHARGES ARE FOR A PERIOD OF UP TO 3 HOURS (ADDITIONAL HOURS WILL BE CHARGED PRO RATA)**
|**Room**|**Member Groups**||**Private**|
|---|---|---|---|
|**1.**|**£22.50**||**By arrangement**|
|**2.**|**£28.00**||**By arrangement**|
|**3.**|**£22.50**||**By arrangement**|
|**4.**|**£22.50**||**By arrangement**|
|**Hall**|**£40.00**||**By arrangement**|
|**ANNUAL**|**MEMBERSHIP FEES FROM 1**|**st**
|**JANUARY 2024**|
SENIOR (AGES 18 AND OVER) £10.00 JUNIOR (AGES 5 – 18) £5.00 UNDER 5s FREE
All memberships are due January 1st and must be paid by January 31st to secure membership. Names, addresses and telephone numbers of group members must be forwarded to the office by January 31[st] each year.
**Member Groups**
Shall be such groups as may be formed within the Association among the individual members for the furtherance of a common activity.
## **MAINTENANCE AND IMPROVEMENT PROGRAMME**
## **Aims for 2023 and beyond** _**:**_
- New Baby Changing Facilities for both Male & Female Toilets
- New CCTV system
- New Fire Alarm System
- New Building Alarm System
- New Hand Driers for all toilets
- Complete refurbishment of all toilets
- New carpets for the lounge and lobby area
- External Facia work- remodelling
- Roof Maintenance and possible solar panels
## **To achieve these aims**
## **Success criteria.**
- Apply for Grant funding. activities
- - Apply to The Coalfields Regeneration Trust - More pleasing/ ecological environment.
- Access for a wider programme of
- Apply for funding – private sector - Greater public awareness profile
- Fund raising efforts within the Association - Continued provision of facilities for users.
- Sponsorship private sector - Greater public awareness profile.
- Increased % of booked space
## **WIDER USE OF THE ASSOCIATION**
## **Our present policy for publicity is:**
“Programme of Activities ” booklets published regularly. Brochure holders for booklets in Lounge Use of local newspapers.
Use of Chester-le-Live booklet (delivered throughout the district) Internet use – our own website (www.clscommcentre.com) Facebook Page - Chester le Street Community Centre Facebook - Chester le Street Notice board
Live on DCC preferred Room Booking system
## **TO INCREASE INCOME**
## **Aims:**
We aim to ensure that income is sufficient to meet present/future requirements.
## **To achieve this aim**
- To regularly review all charges and keep annual increases to a moderate
- amount.
- Extra usage will generate more income.
- A permanent book, cd and dvd stall is located in the lounge to raise further
- income.
## **Success criteria:**
- Provide financial stability.
- Continuation of present programme of on-going improvements and maintenance
- Increase in Private bookings
- Increase in Corporate bookings
Date:
Signed …………………………………………………
…………………………………………
Gary Saunders CHAIRMAN
## **Chester Le Street Community Association Profit and Loss**
## **April 2021 - September 2022**
||**Total**|
|---|---|
|**Income**||
|**Grants & donations**|23,582.53|
|**Jeans Kitchen**|14,533.92|
|**Job Retention Scheme**|15,445.07|
|**Membership**|1,832.00|
|**Miscellaneous income**|0.00|
|**Room Hire**|48,075.61|
|**Sales**|0.00|
|**Uncategorised Income**|0.00|
|**Total Income**|**£**
**103,469.13**|
|**Cost of Sales**||
|**Jeans Kitchen costs**|4,744.18|
|**Total Cost of Sales**|**£**
**4,744.18**|
|**Gross Proft**|**£**
**98,724.95**|
|**Expenses**||
|**Cleaning**|671.83|
|**Depreciation**|3,655.49|
|**I.T.**|792.14|
|**Insurances**
|980.95|
|**Ofce/General Administrative**
**Expenses**|903.25|
|**Other Professional Services**|2,721.69|
|**Phone Costs**|1,504.76|
|**Printing, Postage and Stationery**|2,560.19|
|**Repair and maintenance**|8,907.73|
|**Utilities**|5,944.96|
|**Wages**|68,477.59|
|**Total Expenses**|**£**
**97,120.58**|
|**Net Income**|**£**
**1,604.37**|
## **Chester Le Street Community Association Balance Sheet**
## **As of September 30, 2022**
||**Total**|
|---|---|
|**Fixed Asset**||
|**Tangible assets**||
|**Fixtures and Fittings Cost**|29,645.80|
|**Fixtures and Fittings Depreciation**|-8,357.49|
|**Total Tangible assets**|**£**
**21,288.31**|
|**Total Fixed Asset**|**£**
**21,288.31**|
|**Cash at bank and in hand**||
|**Current account**|8,533.69|
|**Petty cash and foats**|200.00|
|**Savings**|55,455.00|
|**Sumup**|1,759.87|
|**Total Cash at bank and in hand**|**£**
**65,948.56**|
|**Net current assets**|**£**
**65,948.56**|
|**Creditors: amounts falling due within oneyear**||
||0.00|
|**Total Creditors**|**£**
**0.00**|
|**Total Current Liabilities**|**£**
**0.00**|
|**Total Creditors: amounts falling due within one**
**year**|**£**
**0.00**|
|**Net current assets (liabilities)**|**£**
**65,948.56**|
|**Total assets less current liabilities**|**£**
**87,236.87**|
|**Total net assets (liabilities)**|**£**
**87,236.87**|
|**Capital and Reserves**||
|**Retained Earnings**|85,632.50|
|**Proft for the year**|1,604.37|
|**Total Capital and Reserves**|**£**
**87,236.87**|
Sunday, Jul 02, 2023 08:44:13 pm GMT+1 - Accrual Basis
Independent Examiners Report to the Trustees of:-
## **Chester -le- Street Community Association**
I am pleased to be able to report to the Trustees on my examination of the accounts of Chester-le-Street Community Association ("the Trust") for the year commencing 1[st ] April 2021 and ending 30[th ] September 2022.
## **Responsibilities and basis of the report**
As the charity trustees of the "Trust" you are responsible for the preparation of the accounts in accordance within the requirements of the Charities Act 2011 ('the Act").
I report in respect of my examination of the "Trust's" accounts carried out under section 145 of the "Act" and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the "Act"
## **Independent Examiners Statement**
I have completed my examination and I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the "Trust" as required by section 130 of the "Act' or
- 2 the accounts do no accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name : T A Cain Address: 16 Highfield Rise Chester-le-Street Co Durham DH3 3UX Date: 4[th] July 2023