## **CHESTER-LE-STREET COMMUNITY ASSOCIATION** **NEWCASTLE ROAD, CHESTER-LE-STREET, CO. DURHAM DH3 3TS TEL 0191 3884752 www.clscommcentre.com clscommunitycentre@gmail.com** ## _**ANNUAL REPORT AND ANNUAL ACCOUNTS 2020**_ **Charity Registration No.: 520753** **VAT Registration No.: 865 4841 89** ## **CHESTER-LE-STREET COMMUNITY ASSOCIATION** ## _**OFFICERS AND COMMITTEE 2019/2020**_ Chairman Gary Saunders Vice-Chairman Pauline Swann Treasurer Laszlo Szomoru ## _**MANAGEMENT COMMITTEE**_ W Watson P. Hyde M. Lincoln * A. Henderson * M. Godfrey * P. Hyde P Swann V. Parson W Stephenson * Resigned Oct 2019 ## _**STAFF**_ Manager Julie Dryden- Smith Finance Officer Derek Smith Marketing and Admin June Donald Housekeeper Gary Eglinton Housekeeper Dawn Raine Housekeeper Lisa Graham ## _**VOLUNTEERS**_ Coffee Bar Bill Watson Fire Safety Officer Julie Dryden- Smith / June Donald Health and Safety Officer Julie Dryden- Smith / June Donald ## _**AUDITOR**_ Mr. T Cain ## _**CHESTER-LE-STREET COMMUNITY ASSOCIATION**_ 2 ## _**USER GROUPS**_ Scottish Country Dancing Monday morning Weekly Craft Club Monday morning Weekly FitSteps Monday morning Weekly Floral Art Monday morning Weekly H.W.T.D.S. Monday afternoon Weekly Exercise for 40+ Monday afternoon Weekly Rhythm Not Blues Monday afternoon Weekly Yoga Monday evening Weekly Bridge Club Monday evening Weekly Dryburn Theatrical Workshop Monday evening Weekly Tai Chi Tuesday morning Weekly Art Society Tuesday morning Weekly Art & Well Being Tuesday morning Weekly Bowls Club Tuesday afternoon Weekly H.W.T.D.S. Tuesday afternoon Weekly Adult Tap & Ballet Tuesday evening Weekly Group A Tuesday evening Weekly Zumba Wednesday morning Weekly Pilates Wednesday morning Weekly Friendly Art Group Wednesday morning Weekly Northern Voice Academy Wednesday evening Weekly Group A Wednesday evening Weekly Al-Anon Wednesday evening Weekly Karate Wednesday evening Weekly Thursday Morning Art Group Thursday morning Weekly Friends Watercolours Thursday afternoon Weekly Exercise for 50+ Thursday afternoon Weekly Bridge Club Thursday evening Weekly Aikido Thursday evening Weekly Group A Thursday evening Weekly Tae Kwon Do Thursday evening Weekly Mindfulness Friday morning Weekly Bowls Club Friday afternoon Weekly H.W.T.D.S Friday afternoon Weekly Intermediate German Friday afternoon Weekly Theatre Group Friday evening Weekly Centre Stage Saturday morning Weekly H.W.T.D.S Sunday all day Weekly Junior Theatre Group Sunday afternoon Weekly North East Concert Band Sunday evening Weekly Spin Off Sax Sunday evening Weekly Group A Sunday evening Weekly Folk Club Sunday evening Fortnightly ## **CLASSES** Scottish Country Dancing Rhythm Not Blues Yoga Beginners Monday afternoons Weekly Monday afternoons Weekly Monday evening Weekly 3 Yoga All abilities Monday evening Weekly Tai Chi Experts Tuesday morning Weekly Tai Chi Beginners Tuesday morning Weekly Tai Chi Improvers Tuesday morning Weekly Tap Dancing Beginners Tuesday evening Weekly Tap Dancing Improvers Tuesday evening Weekly Ballet Dancing for Adults Tuesday evening Weekly Zumba Wednesday morning Weekly Pilates Wednesday morning Weekly Karate Wednesday evening Weekly Yoga All abilities Thursday evening Weekly Tae Kwon Do Thursday evening Weekly Aikido Thursday evening Weekly Improvers German Friday afternoon 3 terms **PRIVATE GROUPS** Working Links Various NODA Various Durham County Council Various Polling Station Various Durham Police Various Social Services Various Victim Support Various Mobile Cinema Quarterly Mindfulness 1 Various Mindfulness 2 Various INGEUS – pre-diabetes Various National Citizen Scheme Various Plus 5 weeks of drama, also various revues and concerts during the year 4 ## **Chairman’s Report 2019/2020** I wish to thank William Stephenson, the former Chairman, for all the guidance and support he has offered me during my first year as Chairman of the Community Association and welcome him as a Trustee, which will ensure all his knowledge does not get lost. I would also like to thank Julie and the team, for once again, running the centre so efficiently and acknowledge all the additional work that is freely given to support this wonderful centre by everyone which without this generous support we would not be in such a strong position. I am delighted to have supported with the completion of the outstanding electrical work and will continue to offer my services free of charge in the future. ## **Manager's Report 2019/2020** This has been another year of changes with our new Chairman Gary Saunders, our New Vice -Chairman Pauline Swann and new Treasurer Laszlo Szomoru. I would like to thank them all for their hard work, in this their first year in their new roles. The minor issues highlighted by Durham County Council at last year’s meeting have all been addressed: Damaged fire exit gate removed, Annual external Asbestos and 2 yearly Legionella inspections completed. The required electrical work has been completed by our chairman, who is a fully qualified Electrician, helping us to keep the costs to a minimum and all fire exit signs have been repositioned or replaced. For which we would like to thank Gary Saunders as Chairman for his continued support and hard work. The decorating within the centre is now complete and has received many accolades on how bright and welcoming the rooms are. Our Crisp recycling scheme for “If You Care Share” which is a local mental health charity, has been extremely successful with 24 full black bags of packets collected this year and we intend to continue this activity. Donation point is in the lounge. We have not been successful in securing additional parking spaces around the centre. Improvements completed this year: - New Stage Curtains in the Bill Stephenson Hall - New “Shutter Style” Blinds in the lounge. - Recycled tables and chairs for lounge - New “Party Package” for hall hire has been extremely popular since its launch, showing a 97% increase on last year’s birthday party bookings. - Blade hand drier installed in the ladies’ toilets - Fire Exit signs all replaced Future Improvements we would like to make are: - Baby Changing stations in both toilets as the centre has multi-generational use - Toilet refurbishments including Blade hand driers - Lift refurbishment - Outside Smoking Area 5 The centre continues to operate very smoothly picking up more party bookings and private hires everything was very encouraging until the COVID19 pandemic struck **Julie Dryden-Smith** CENTRE MANAGER ## **Financial Statement 2019/2020** prepared by Mr D Smith The financial year to 31 March 2020 shows a surplus of £325 which after taking into account the fact that most of our March income was lost due to the pandemic, was a satisfactory outcome 1.Room hire charges have again increased from £50793 to £54050. This is an increase of 6.4%. As rates have not been increased during the year, this increase is entirely due to greater room usage. 2.Membership income has shown a slight decline from £4358 to £3877. 4.Wages costs have reduced from £45380 to £37744, a decrease of 16%. This is a direct consequence of strong management controls. 5.During the year there were no fixed assets purchased. All these assets have a long and useful life so, in accordance with standard accounting practice, we have decided to write them down over a period of 5 years. 6.No bad debts were incurred during the year and there is no requirement for a bad debt provision. In conclusion, the last year has shown an encouraging performance given the circumstances. Our thanks to our independent examiner, Terry Cain, for his diligent work in completing the examination. 6 ## **SCALE OF CHARGES FROM 1 st January 2021 ALL CHARGES ARE FOR A PERIOD OF UP TO 3 HOURS (ADDITIONAL HOURS WILL BE CHARGED PRO RATA)** **Room Member Groups Private 1. £20.00 By arrangement 2. £25.00 By arrangement 3. £20.00 By arrangement 4. £20.00 By arrangement Hall £35.00 By arrangement** ## **ANNUAL MEMBERSHIP FEES FROM 1st JANUARY 2020** SENIOR (AGES 18 AND OVER) £10.00 JUNIOR (AGES 5 – 18) £5.00 UNDER 5s FREE All memberships are due January 1st and must be paid by January 31st to secure membership. Names, addresses and telephone numbers of group members must be forwarded to the office by January 31[st] each year. ## **Member Groups** Shall be such groups as may be formed within the Association among the individual members for the furtherance of a common activity. Each Member Group can elect two representatives to serve on the Management Committee. ## **MAINTENANCE AND IMPROVEMENT PROGRAMME** ## **Aims for 2020 and beyond** _**:**_ - New Baby Changing Facilities for both Male & Female Toilets - New CCTV system - New Fire Alarm System - New Building Alarm System - New Hand Driers for all toilets - Treatment of external fences and Garden - Lift Refurbishment - New carpets for the lounge and lobby area - External Facia work - - Complete Refurbishment of all toilets ## **To achieve these aims** ## **Success criteria** - Apply for Grant funding. activities - Access for a wider programme of - Apply for funding – private sector - More pleasing/ ecological environment. - Greater public profile awareness - Fund raising efforts within the Association - Increase % of booked space - Continued provision of facilities for users. 7 ## **WIDER USE OF THE ASSOCIATION** ## **Our present policy for publicity is:** “Programme of Activities” booklets published regularly. Brochure holders for booklets in Lounge Use of local newspapers. Use of Chester-le-Live booklet (delivered throughout the district) Internet use – our own website (www.clscommcentre.com) Facebook Page - Chester le Street Community Centre Facebook - Chester le Street Notice board Live on DCC preferred Room Booking system ## **TO INCREASE INCOME** ## **Aims:** We aim to ensure that income is sufficient to meet present/future requirements. ## **To achieve this aim** - To regularly review all charges and keep annual increases to a moderate - amount. - Extra usage will generate more income. - A permanent book, cd and dvd stall is in the lounge to raise further income. ## **Success criteria:** - Provide financial stability. - Continuation of present programme of on-going improvements and maintenance - Increase in Private bookings - Increase in Corporate bookings Laszlo Szomorou TREASURER 8 Chester Le Street Community Assoclatlon Balance Sheet As of March 31, 2020 Totsl x•d Ass•1 Trylbl• •M•ts Flxfvm and Flttlng• Co•1 Flthim and FItUng• D•kY•clatlon Offlc• Equlyn•ni Co•t Offlc• Equlrffi•ni D•pf•clallon Tolal Tanglbl• a•Mts Total Flx•d Ass•t 10.003 Crfj -2,70150 7,301.50 7.301.60 Cmh •t bank and In h•nd Curr•nt •ccount HSBC Bank (UK). Bu•lnH• 8anklng P•tty c•sh and flo•ts Savlng• Total Cash at bank and In hand 6,778 40 200 00 55.455 61433.40 61433.40 curr•nt •ss•ts Cr•dftorn: unounts falllng du• wlthln ofi• y•ar Cr•dft Cardg Cr•dlt Card Total Cr•dlt Card• Curr•nl Llibllltl•• VAT Control 0.00 VAT Susp•ns• Totsl Currnnt Ll*bllltl•g Total Cr•dltOfS: •mounts falllng du• wlthln on• y•ir N•t curr•nt us•ts Ill•bllltl•s) Total au•t$1•8g curr•nt Il*bllftl•g 62.433.40 69.734.90 69,734.90 Total n•t as••ts (Ilabiinim) Capltal and R•s•rvos Op•nlng Balanc• Equlty R•taln•d Earnlngs Pfoflt for th• y•af Total Capltal and R•s•rv•g 69,410 CN) 324 90 69.734.90 Thursday, May 26. 2022 1156 27 am GMT+1- Accrual 8as1s Chester Le Street Community Assocoation Profit and Loss Aprll 2019- March 2020 Total Incoffl• Book Stall 645.71 Cak 283.98 Copl•r Donatlong Grnnts & donatlon• 2.772 $5 J•ans Kltchen 23,493 28 M•mb•rshlp (Xher Incom• 3,877 IXI 11289 Room Hlrn 54.050.12 S41•s Totsl Incom• 85,235.61 Cost ol Sal J•ans Kltch•n costs 19.845.78 Tutor l••s 2.3Crf).C Total Cost ol Sal 22,145.76 63,089.75 Grou Profft EX￿ft8 Cl•anlng Ccxnput•r Costs D•prn¢lJUo El•ctrlcty 1.084.41 66.41 2.OC#).50 2,414 64 1.589.99 289 $0 lrnuranc 2.S86 24 Offlc•lG•n•ral Admlnlstrntlv• Exp•ns 2.9419) 598.89 Prfntlng, P*• and siatlon•ry R•palr and malnt•nanc• Small •qulpm•nt Uncategorfs•d Exp•n 407 75 8.45178 1,218 CQ 3,370 70 Wag Totsl Exp•ng•s 37.744 14 62.764.85 324.90 Thnday, W 26, 2022 1156. 57 +1 . Ac£nAI 8asli Independent Examiners Report to the Trustees ot- Chester-lfr Street Community Assoclation l am pleased to be able to report to the Trustees on my examination of the accounts of Chester -le- Street Community Association (Ihe Trust.) for the year ending 31 March 2020. Responslbilities and basis of the report As the charity trustees of the °Trusf you are responsible for the preparation of the accounts in accordance within the requirements of the Charities Act 2011 ('the Acr). I report in respect of my examination of the 'Trust's° accounts carried out under section 145 of the °Act° and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 'Act' Independent Examiners Statement I have completed my examination and I can confinn that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the 'Trusf as required by section 130 of the 'Act' or 2 the accounts do no accord with those records I have no cOn￿mS a?Ihave come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached Signed: Name: T. A. Cain Address: 16 Highfield Rise Chester -le- Street County Durham DH3 3UX th Date: 15 July 2022