## **But on erknowle Village Hall Associat** ## **– Annual Report April 2021 March 2022** **2021 continued to be an unprecedented and challenging year. The Coronavirus still affected us all in one way or another. However as national and legal restrictions began to be eased , the workings of the hall was able to to take steps in continuing its benefits to the community , albeit in a limited way as people were hesitant at first in resuming social contact with each other.** **The association was able therefore to hold its AGM on May 19[th] 2021 where the following officers and members of the committee were duly elected.** **Chair- Mrs. H. Robinson, Secretary-Mrs. K. Whiley, Treasurer -Mr. J. B. Whiley , Bar Manger-Mr. D. Tookey , Booking Secretary- Mrs. H. Dunn, Membership Secretary- Mrs. J. Kellett.** **Nominations and proposals from members were taken and the following were elected onto the management committee for 2021.** **Mr. D. Bailey, Ms K. Batey, Mr. N. Bryson, Mrs. V. Bryson, Mrs. J. Newell , Mr. P. Tennick , Mrs. S. Todd .** **The Holding Trustees of Butterknowle Village Hall are Mr. M. Stevens, Mr. K. Redfearn, Mr. L. Tookey and Mr. D. Blackett.** **Mr. G. Copley continues in his role as caretaker of the hall.** **The focus of the committee continued to be to maintain and where needed to improve the facilities of the hall. He committee also continued to ensure that they met all the legal, moral and ethical responsibilities in managing the hall for the benefit of the community.** **Mrs. S. Blackburn had audited and verified the accounts for 2020 and these were accepted by the management committee. Many thanks to Mrs. Sarah Blackburn who continues to volunteer her services in auditing the annual accounts and supplying an auditor accreditation certificate so that the Village Hall Association accounts can be submitted to the Charity Commission each year.** ## **Maintenance.** - **The boiler has had its annual service and some parts have been replaced.** - **The defibrillator receives regular weekly checks and replacement pads have been purchased.** - **Garden area lawns and hedges continue to be maintained by contractor Mr. Richard Eastwood Garden Services.** - **The Car Park continues to be maintained. Thanks were expressed to Mr. D. Bailey who filled in pot holes and secured some broken bricks around the disabled parking access.** - **Guttering has been cleaned and repaired where necessary.** - **Fire Inspection by Fire service has been completed.** - **120 new grey chairs have purchased replacing the original brown chairs.** - **The front door and surround has been replaced.** - **Mr. D. Bailey has installed shelving in the store room used by the P & T group .** - **A new fridge in the kitchen has been purchased, thanks to Mr. D. Bailey in helping to install a new socket.** - **The wooden fencing in the garden area has been resprayed and weatherproofed and the fence was extended thereby completely enclosing the rear garden ensuring a safer area for young children.** - **P.A.T testing has been carried out.** - **Faulty light in the car park has been replaced. Also a faulty strip light in the main hall has been replaced. The light in disabled toilet has been replaced.** - **A small freezer was purchased for the bar .** - **Flyers were purchased advertising the regular weekly and monthly** - **events. Money from the Covid Recovery Grant was used to fund this project.** - **An outdoor Christmas Tree was purchased , electric cabling installed , lights and extra decorations were also purchased.** ## **Cool Room Project for Bar.** - **A Planning Application for the proposed extension had been submitted.** - **A Coal Board Survey and Phase One Risk Assessment had been carried out to support the application.** - **These reports highlighted that to move the current project forward a Phase Two Risk Assessment would also have to be carried out at a cost of £2,500.** - **It was estimated that the costs of this project could therefore escalate to somewhere in the region of £20,000.or more.** - **After discussion it was agreed not to sanction the Phase Two Risk Assessment and therefore not to proceed any further with this external extension project and to look at and investigate using and reorganising the existing internal space within the bar / hall.** - **Areas discussed 1) Moving bar forward into supper area 2) Using under stage area 3) Swapping the Kitchen with the Bar.** - **After further discussions it was agreed that option 2, creating a bar cellar for storage of kegs would be the better cost effective and suitable way to proceed with this project. Marston’s Brewery agreed to install new lines . Many thanks to D.Tookey and D. Bailey for their hard work in creating the under stage cellar storage.** - **A card reader has also been purchased for the use of the bar.** ## **Storm Arwen** - **On the evening of November 26[th] an unprecedented storm hit the local area of Butterknowle. Much of the village and surrounding area were without power for many days. Mr.T.Lowther and others approached members of the committee with the view to use the hall and access a generator to be able to provide a venue where warmth and food could be offered to those in the community that were in need until their power could be restored. This request of course was granted . The hall was therefore able to be used by many volunteers providing hot meals etc from Monday November 29[th] till Saturday Dec 4[th] . Thanks were expressed to committee members Val and Nigel Bryson who volunteered many hours of their time that week providing hot cooked meals etc.** **The secretary was able to access funding via The DCC Storm Arwen Grant to cover costs incurred by the hall in providing this much needed support to the local communities.** ## **Village Hall Events** **Many thanks to the volunteers who were instrumental in decorating and preparing the hall for the Christmas celebrations.** - **A Family Christmas Party was organised on Saturday December 8[th]** - **New Year’s Eve Party . This event was well attended and was a very enjoyable community event.** **The committee continues to be aware of the importance of advertising the hall’s facilities and events. This has been addressed through menu holders displayed on tables during functions, information on display boards in the entrance, on the community display board outside Butterknowle Primary School, posters advertising events in the local Post Office and Royal Oak Butterknowle. Items and articles regarding the hall have been submitted and appeared in the local Press. The hall has also continued to use the social media page Facebook (Butterknowle Village Hall) as well as the TVHC website to advertise upcoming activities and events.** **The village hall has continued to be a popular venue and has been hired and used for the following events:** **Children’s Parties Parent & Toddler Group Birthday Parties Wedding Functions Anniversary Functions Christenings Funeral Teas Church Fayre/ Tea Taekwondo Grading Exams Coffee Mornings Parish Council meeting Open Mic Music Night** **Carpet Bowls Gentle Martial Arts for 50+ Highcroft School weekly P.E. lessons. Zumba Exercise Class Sea Scouts Meeting Sea Scouts Coffee Morning History Society Meetings Christmas Community Fayre** ## **Regular Weekly Hire** **Monday Evening---- Sequence Dance Club Tuesday Evening---- Zumba Wednesday Morning--- Parent and Toddler Group Thursday Afternoon---Carpet Bowls Friday Morning--- Gentle Martial Arts Friday Afternoon – Taekwondo Training Session** **Regular Monthly Evening** **Open Mic—Last Sunday in each month** **50 Plus Club—Third Thursday in each month (March to December only)** **The management committee would like to acknowledge with gratitude the many supporters of the hall who have given donations, their time and efforts in enabling the management committee to complete many of this year’s projects and initiatives.** **Special thanks are extended to the following organisations for their ongoing support:** **Teesdale Village Halls Consortium** **Durham County Council** **Persimmon Community Champions Fund** **Easyfundraising** **CAF** **Teesdale Mercury** **Plus the many individuals who support the village hall and fundraising events.** **The management committee of Butterknowle Village Hall would like to extend their many thanks to the many volunteers and users who have helped to make this village hall a much valued venue for the benefit of the community.** **Klara Whiley (secretary) April 2022** **Klara Whiley April 6[th] 2022** GE HALL FINANCES MARCH 1ST 2021 TO FEBRUARY 28Th 2022 INCOME SOURCE MEMBERSHIPS EVENTS HALL HIRE DONATIONS BAR SUNDRIES GqANTS INCOME 145.00 798.52 5,025.40 1,579.57 5,792.57 494.2) £17,222.10 EXPENSE TYPE EXPENDITURE BAR ADVERTISING CARETAKER CLEANING MATERIALS INSURANCE MAINTENANCE PROJEcrs SUNDRIES UTILITIES F9.(JfJ 1,479 (KJ 31Q?7 2 (J44.6 1Q 76? 53 ,173 ?Q 4,611.63 TOTAL INCOME £31,057.41 TOTAL EXPENDITURE 29,536.99 . £R7flN kJFt IL£Y Tl&ftgif&6- Total Income £31,057.41 Totsl expenditure 29,536.99 Surplus £1,520.42 b AffiiL IOL Ll S• J J¥ ai O +•-J •Cck•o£x i• i jli Il:. 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