Birtley Community Association Report and Financial Statements Year Ended: 31 December 2023 Charity Number: 520727 Contents Page Legal and administrative information Report of the independent examiners Statement of financial activities Balance sheet Notes forming part of the financial statements Legal and Administrative Information ststus The organisation is a registered charity. Executfve Committee Brenda Price Christine Bradley (Chairperson) {Trustee) Registered Office and Operatlons Address Birtley Community Association. Birtley Community Centre, Ravensworth Road, Chester-Le-Street, County Durham, DH3 IEN Independent Examiners Valued Accountancy Services, Office 97, ViewpoinL Derwentside Business Centre, Consett Business Park, Consett. County Durham DH8 6BN Statement of Financial Activities (including Income and Expenditure Account) for the year ended 31 December 2023 Notes Unrestrirted Restrkted Funds Funds 2023 Totsl 2022 Totsl Incomlng Resour Artivities tofurther the chority s objertives Grants 60,710 60.710 44,995 Other Income 26.663 26,663 31,085 Total Incoming Resources 87,373 87,373 76,080 Charitable Expenditure 93.419 93,419 106,440 Total Resources Expended Net income for the year (6,046) {6,046) {30,360) Movement in funds Net movement in funds {6,046} (6,046) (30,360) Totsl funds as at l January 2023 33.661 11.682 45,343 75,703 Totsl funds as at 31 December 2023 Independent examiner's report on the accounts For the year ended 31 December 2023 Responsibilities and basis oAreport I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31 December 2023. As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act-). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable directions given by the Charity Commission under section 145{5)(b) of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respert.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting ￿CordS I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understsnding of the accounts to be reached. VALUED ACCOUNTANCY SERVICES Office 97 Viewpoint Derwentside Business Centre Consett Buslness Park Consett County Durham DH8 6BN Balance Sheet as at 31 December 2023 Notes 2023 2022 Fixed assets Tangible assets 1,610 2,420 Current assets Cash at bank and in hand Trade Debtors 38.457 550 43,192 746 Creditors: amounts falling due within one year 11.320) (1,015) Net current assets Net assets Funds Unrestricted funds Restricted funds 27,615 33,661 Total funds These accounts are prepared in accordance with the special provisions of Part 15 of the Companies Att 2006 relating to small entities. Approved by the management committee on by: 30/10124 and signed on its behalf Notes forming part of the financial statements for the year ended 31 December 2023 ACCOUNTING POLICIES The accounts have been prepared on the basis of historical cost (&xcept that investments are shown at market value) in accordance with Accounting and Reporting by Charities Statement of Recommended Practice {SORP 21K15) and with accounting standards. INCOMING RESOURCES Recognltlon of incomlng Resources These are included in the Statement of Financial Activities (SoFA} when: the charity becomes entitled to the resources," the trustees are virtually certain they will receive the ￿sOurCeS. and the monetary value can be measured with sufficient reliability. Incomin8 resources with related expenditure Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SOFA. Grants and donations Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources. Tax reclalms on donations and gifts Contrartual income and performan related grants Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate. This is only included in the SOFA once the related goods or services have been delivered. Gifts in kind Gifts in kind a￿ accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts a5 gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable. Donated servlces and These are only included in incoming resources (with an equivalent amount in facllities resources expended) where the benefrt to the charity 15 reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received. The value of any voluntary help received is not included in the accounts but is described in the trustees, annual report. Volunteer help Investment income This is included in the accounts when receivable. Investment ￿1n$ and This includes any gain or loss on the sale of investments and any gain or loss losses resulting from revaluing investments to market value at the end of the year. EXPENDrruRE AND UABiunES Liability recognltion Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources. Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters. Governance costs Grants with performance conditions Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output. Grants payable wlthout perforniance condltions Support Costs These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, eg allocating property costs by floor area5, or per capits. staff costs by the time spent and other costs by their usage. ASSETS Tanglble flxed assets for use by charity These are capitalised rf they can be used for more than one year, and cost at least £500. They are valued at cost or a reasonable value on receipt. Investments Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets a￿ included at trustees, best estimate of market ￿alUe. Stocks and work in progress These are valued at the lower of cost or market value. 2. Incomlng resources from activitles to fvrther the Charl￿$ objects Unrestrirted Restrlcted 2023 Totsl 2022 Total Lighting Grant Henry Smith Hub Foundation Ballinger GMBC GMBC- Covid Grant Total Grants 10,000 23,100 800 10,000 46.200 46,21)0 8(X) iO,OCK) 3,210 50 lo,￿0 3,210 44,995 3. Other Income Unrestricted Restrfcted 2023 Totsl 2022 Total Other Income 26,663 26,663 31,085 Total 26.663 26,663 31,085 4. Total resouros expended. Unrestricted Restricted 2023 Total 2022 Total Accountancy Advertising Bank Charges Cleaning Depreciation Direct Expenses Entertainment Insurance IT software and consumables Legal Fees Light and Heat Print, Postage & Stationery Rent & Rates Repairs & renewals Subscriptions Sundry Expenses Telephone & Broadband Wages and Salaries 1.810 1,810 1,494 2,651 1.069 811 3,047 230 2,233 1,069 811 3,047 230 2,233 487 491 12,515 2,595 726 4,398 1,331 1,825 221 97 10,062 532 137 21,138 715 772 1,168 56,576 491 12.515 7,408 6,672 6,672 458 1,025 S5.162 458 1,025 55,162 93,419 93,419 106,440 4. Net Incomlng resources for the year Th5s is ststed after charging: 2023 Independent Examiner Fee 5. Staff costs and numbers Staff costs were as follows: 2023 Salaries and wages No employee received emoluments of more than £50.(KX). 6. Taxation The charitable company is exempt from tax on its charitable activities. 7. Tangible fixed assets Computer Office Equipment Equ1pn￿nt Total At l April 2022 Additions in year 1.772 3,178 At 31 March 2023 17 Depreciation At l April 2022 Charge forthe year 452 590 306 220 758 810 At 31 March 2023 Net book value At 31 De￿rnber 2022 420 At 31 December 2023 730 io