I" WASHINGTON SCOUT GROUP ANNUAL REPORT AND ACCOUNTS YEAR TO 31 March 2021 Scouts 1st Washington I" WASHINGTON SCOUT GROUP ANNUAL REPORT AND ACCOUNTS YEAR TO 31 March 2021 Iiio
1[st] WASHINGTON SCOUT GROUP ANNUAL REPORT AND ACCOUNTS YEAR TO 31 March 2021
1[ST] WASHINGTON SCOUT GROUP
Group Executive Members
Ex Officio
Chair Secretary Treasurer Group Scout Leader Beaver Scout Leader Cub Scout Leader Scout Leader Explorer Scout Leader
Mrs. Emma Little Ms. Becci Cowley Vacant
Mr. Douglas McIntyre Ms. Lea Scott Ms. Sam Carter Mr. Mark Lloyd Mr. Robin Kennedy
Elected
Ms. Victoria Welsh Mrs Jane Halpin
Nominated
Ms .Dizzy Peverley Mr. Andy Gray Mrs. Jane McIntyre
Bankers
Scout Registration number
Charity Registration Number
Contact name and address
Under 25
NatWest Bank Plc
2558 520716 Mr Douglas McIntyre 59 Burnhope Road Washington NE38 8DZ
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1[st] WASHINGTON SCOUT GROUP ANNUAL REPORT AND ACCOUNTS YEAR TO 31 March 2021
The Trustees have pleasure in presenting their annual report and financial statements for the year ending 30 March 2021.
The legal and administrative details of the Group are shown elsewhere in this report. The financial statements comply with current statutory requirements, Policy, Organisation and Rules of the Scout Association (POR) and the Statement of Recommended Practice – Accounting and Reporting by Charities (2005).
Objectives of the Group
The Group was formed in 1916 by the adoption of POR by the founding Group leaders, who also acted as Trustees. The Group’s aim, in common with that of the Scout Association, is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
Organisation
The Group is managed by the Trustees, who meet regularly to discuss all aspects of day to day running. The leaders of the Group are Trustees by virtue of their position as a leader.
Investment powers
The Group’s investment powers are set out in POR
Review of Activities
Group activities were massively impacted by the emergence of the Coronavirus pandemic. Face to face meetings were cancelled from 16 March 2020 as part of the first lockdown. Our leader team showed great resourcefulness in devising ways in which sections could continue to participate in scouting remotely, by the wide use of digital platforms such as Seesaw for schools and Zoom. Activity packs were also safely delivered at times to allow the young people to perform tasks at home.
Coronavirus continued to impact over the full year, although an element of face to face meetings was able to return by the use of outdoor spaces initially.
The annual Group Census showed that our members had fallen from 117 the previous year to 87, partly due to the inability to recruit during the pandemic.
As we have our own premises, on which business rates are paid, we have been fortunate to be included in the grants under the Retail, Hospitality and Leisure provision, which has left us in a very strong financial position.
Because of the Grant funding and the inability to provide scouting for our members in the normal way, the Trustees decided to offer the members a subscription payment holiday for the last 5 months of the financial year.
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1[st] WASHINGTON SCOUT GROUP ANNUAL REPORT AND ACCOUNTS YEAR TO 31 March 2021
Policy on reserves
In general, it is the Group’s aim to maintain sufficient funds to ensure the success of all of its activities and to provide a contingency to support equipment replacement and unforeseen expenses at short notice. A sum of £1,500 has been designated as this contingency. Currently we have a healthy balance, thanks to the benefit of the Grant support referred to earlier.
Risk management
The Trustees assess the major strategic and operational risks faced by the Group on an ongoing basis and react to mitigate these risks. Through the Scout Association we arrange insurance to cover liability, personal accident and injury to young people and leaders as well as adequate insurance cover for camping and activity equipment.
Grant making policy
The Group does not have a policy in respect of making grants.
Approval of the Trustees report
Approved by the Trustees and signed on their behalf.
Mrs E Little
Group Chair
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1[st] WASHINGTON SCOUT GROUP ANNUAL REPORT AND ACCOUNTS YEAR TO 31 March 2021
| Receipts and Payments Summary | |
|---|---|
| 2020 | 2021 |
| £ | £ |
| Total receipts for the year 24052.23 |
38455.38 |
| Total payments for the year (34423.32) |
(11485.81) |
| Net receipts/payments for the year -13371.09 | 26967.57 |
| Cash, bank and similar funds brought forward 16701.60 | 6330.51 |
| Cash, bank and similar funds carried forward 6330.51 |
33300.08 |
The above account and accompanying statement of assets and liabilities were approved by the Trustees on their behalf by:
| Mrs E Little | Mr D McIntyre |
|---|---|
| Group Chair | Group Scout Leader |
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1[st] WASHINGTON SCOUT GROUP ANNUAL REPORT AND ACCOUNTS YEAR TO 31 March 2021
| RECEIPTS | 2020 | 2021 |
|---|---|---|
| £ | £ | |
| Membership subscriptions | 15964.00 | 10577.18 |
| Capitation | -5089.50 | -4219.50 |
Total receipts |
10875.00 | 6357.68 |
Other income |
||
| Bank interest | 9.76 | 1.32 |
| Grants | 0.00 | 23637.71 |
| Gift Aid | 0.00 | 7638.17 |
| Donations | 2529.50 | 0.00 |
| Fundraising | 1025.14 | 0.00 |
| Hire of headquarters | 80.00 | 360.00 |
| Minibus | 612.33 | 220.00 |
| Cubs | 220.00 | 200.00 |
| Camping | 8701.00 | 0.00 |
| Other | 0.00 | 40.50 |
Total other income |
13178.00 | 32097.70 |
Total receipts for the year |
24052.23 | 38455.38 |
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1[st] WASHINGTON SCOUT GROUP ANNUAL REPORT AND ACCOUNTS YEAR TO 31 March 2021
| PAYMENTS | 2020 | 2021 |
|---|---|---|
| £ | £ | |
| Premises |
||
| Rates |
141.12 | 0.00 |
| Water |
202.12 | 82.62 |
| Gas |
1594.55 | 275.99 |
| Electricity |
724.88 | 384.83 |
| Insurance |
796.64 | 802.42 |
| Broadband |
660.48 | 341.48 |
| Cleaning |
1369.37 | 1004.08 |
| District loan |
350.00 | 350.00 |
Total premises expenditure |
5839.16 | 3241.42 |
Administration expenses |
||
| Leader training | 90.50 | 0.00 |
| Lottery licence | 0.00 | 20.00 |
Group activities |
||
| Youth meetings and activities | 2180.65 | 865.74 |
| Unity insurance | 0.00 | 42.00 |
| Camping |
8632.93 | 0.00 |
| Transport hire | 56.00 | 0.00 |
| Fundraising |
272.42 | 0.00 |
| Equipment/repairs | 2202.61 | 5694.71 |
| Purchase of badges | 1961.82 | 0.00 |
| Scout shop |
245.31 | 242.77 |
| Wreath |
20.00 | 0.00 |
| Minibus |
2128.13 | 1100.54 |
| Floor |
10787.19 | 0.00 |
| Fees OSM |
0.00 | 278.63 |
| Sundries |
6.60 | 0.00 |
Total payments for year |
34423.32 | 11485.81 |
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1[st] WASHINGTON SCOUT GROUP ANNUAL REPORT AND ACCOUNTS YEAR TO 31 March 2021
| Statement of Assets and Liabilities | Statement of Assets and Liabilities | |
|---|---|---|
| 2020 | 2021 | |
| £ | £ | |
| Monetary assets | ||
| Current Account | 5114.48 | 21751.29 |
Business Reserve (6336) |
0.13 | 0.13 |
Business Reserve (3117) |
94.40 | 10672.82 |
Business Reserve (4588) |
0.08 | |
Cash in hand |
1121.50 | 875.76 |
| Total monetary assets | 6330.51 | 33300.08 |
| Non monetary assets | ||
| Scout headquarters | 125000.00 | 125000.00 |
Scouting equipment |
15000.00 | 15000.00 |
Minibus |
5000.00 | 4500.00 |
Total non monetary assets |
145000.00 | 144500.00 |
| Liabilities |
-350.00 | 0.00 |
| Net assets | 150980.51 | 177800.08 |
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1[st] WASHINGTON SCOUT GROUP ANNUAL REPORT AND ACCOUNTS YEAR TO 31 March 2021
Notes to the Accounts
Accounting policies
-
Income shown in the Receipts and Payment Account is before deduction of any expenses.
-
Non-monetary assets shown in the Statement of Assets and Liabilities has been given as an estimated valuation by the Trustees based on their knowledge of the assets involved and their age and condition.
-
These accounts have been prepared in accordance with the Statement of Recommended Practice (SORP 2000) for Charities, as applicable to the Group.
-
The receipts have been prepared on a receipts and payments basis.
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1[st] WASHINGTON SCOUT GROUP ANNUAL REPORT AND ACCOUNTS YEAR TO 31 March 2021
Independent Examiner’s Report to the Trustees of 1[st] Washington Scout Group
I report on the Accounts of the Group for the year ended 31 March 2021.
Respective responsibilities of Trustees and Examiner
The Group’s Trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year under Section 43(2) of the Charities Act 1993 (“the 1993 Act”) and that an independent examination is needed.
It is my responsibility to:-
-
Examine the accounts under Section 43(3)(a) of the 1993 Act;
-
To follow procedures laid down in the General Directions given by the Charity Commissioners under Section 43(7)(b) of the 1993 Act; and
-
To state whether particular matters have come to my attention.
Basis of Independent Examiner’s Report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosure in the account and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiner’s Statement
In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements:-
-
To keep accounting records in accordance with Section 41 of the1993 Act; and
-
To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met; or
-
To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name: Mr. John Edwards, 2 Rose Cottages, Windlass Lane, Washington, NE37 1BD Date: 21 March 2021
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