**Trustees' Annual Report for the period** **From** **----- Start of picture text -----**
||||||| |---|---|---|---|---|---| |Period start date|Period end date| |1|April|2023|31|March|2024| **----- End of picture text -----**
**To** Section A Reference and administration details **Charity name** South Tyneside District Scout Council ## **Other names charity is known by** **----- Start of picture text -----**
|||||| |---|---|---|---|---| |Registered charity number (if any)|520707| |Charity's principal address|c/o 15 Holland Park Drive| |Jarrow| |Postcode|NE32 4LL| |ee| |Names of the charity trustees who manage the charity| |Dates acted if not for whole|Name of person (or body) entitled| |Trustee name|Office (if any)| |year|to|appoint|trustee|(if any)| |1|E R LEGROSS|CHAIRMAN| |2|G FORTH| |J DEVLIN|DISTRICT|APPOINTED 4| |3| |COMMISSIONER|SEPTEMBER 2024| |4|C MULLEY|TREASURER| |S PLEA|APPOINTED 4| |5| |SEPTEMBER 2024| |C ADAMSON|APPOINTED 4| |6| |SEPTEMBER 2024| |K REED|APPOINTED 4| |7| |SEPTEMBER 2024| |G PURVIS-|APPOINTED 4| |8| |MCGINN|SEPTEMBER 2024| |9|C HEPPEL| |10|J TIERNAN| |16| |17| |18| |19| |20| |=| |Names of the trustees for the charity, if any, (for example, any custodian trustees)| |Name|Dates acted if not for whole year| |N/A| **----- End of picture text -----**
**TAR** 1 **Names and addresses of advisers (Optional information) Type of adviser Name Address N/A Name of chief executive or names of senior staff members (Optional information)** N/A ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** ROYAL CHARTER 4 January 1912 Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Nominated by trustees and appointed in AGM Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** The District Scout Council operates in South Tyneside and is affiliated to You **may choose** to include the national Scout organisation supporting the range of activities that they additional information, where offer. relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The instruction of boys and girls in all classes in the principles of discipline, loyalty and good citizenship **Summary of the objects of the charity set out in its governing document** **TAR** 2 ## **Background** The Scout Association provides adventurous activities and personal development opportunities for 400,000 young people aged 6-25. Internationally, we have over 28 million young people enjoying the benefits of Scouting across 216 countries. Personal development means promoting the physical, intellectual, social and spiritual well-being of the individual, helping them achieve their full potential. In Scouting, we believe that young people develop most when they are 'learning by doing,' when they are given responsibility, work in teams, take acceptable risks and think for themselves. ## **Aims of the District** To raise the profile of Scouting by working more closely within the community. To increase leadership to ease the pressure on the existing leaders. To increase camping skills and activity sections through a District pool. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** To have a Group Scout Leader (GSL) in each group and work closely with the GSL's to improve communication between Groups/District/County. To provide the best quality Scouting for the young people of the District. Planning to achieve the aims and progress to date The aims have been advised to all members in the District through the group and district general meetings, section and other meetings. Most interested parties have confirmed the aims as appropriate. Specific programmes are being developed to address the various points: Adult recruitment workshop organized with County input. Fundraising committee to raise money at District level - detailed plans to be developed. Fresh ideas are being tried to improve communication e.g. The Web site. Four specific tasks were agreed with the Assistant District Commissioners (A.D.C.) progressing: Identify priorities from the GSLs and progress them. Start a leadership and adult recruitment programme. Continue with running District-organized events. Commissioners and others to act as ambassadors for Scouting in the community. When considering its existing and future plans of activity the Trustees have considered the Charity Commission’s guidance on public benefit **TAR** 3 and have also utilised the available guidance in the preparation of this report. ## **Additional details of objectives and activities (Optional information)** N/A You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** 4 Section D Achievements and performance **Summary of the main achievements of the charity during the year** This year saw continued demand for the use of West Hall activities and for scout activities in the District which was good to see. A full programme of events was run. The Trustees are grateful to the many volunteers and parents who support the activities. **TAR** 5 ## **Section E Financial review** The Trustees’ policy is to maintain unrestricted reserves at least sufficient **Brief statement of the** to meet a year’s expenditure on normal running costs. The charity is **charity’s policy on reserves** supported by Friends of South Tyneside Scouts (FOSTS) which raises money to be spent on activities agreed by FOSTS. **Details of any funds materially in deficit** N/A ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** N/A ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Full Name EDWIN RUSSELL LEGROSS** **Position Chairman** **Date 30 January 2025** **TAR** 6 ## **SOUTH TYNESIDE DISTRICT SCOUT COUNCIL** ## **INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024** |Membership fees
West Hall letting income
General activities including fund raising
Grants
Donation
Sundry receipts
TOTAL INCOME
West Hall running costs
Property and other insurance
District administration expenses
West Hall repairs and equipment
Activities including fund raising and district camp expenses
Depreciation
TOTAL EXPENDITURE
SURPLUS/(DEFICIT) FOR THE YEAR
ACCUMULATED RESERVES BROUGHT FORWARD
ACCUMULATED RESERVES CARRIED FORWARD|_2024_
_2024_
_2024_
_£_
_£_
_£_
_General_
_fund_
_unrestricted_
_Restricted_
_Total_
2,618
2,618
22,397
22,397
6,314
6,314
950
950
100
100
19
19
31,448
950
32,398
7,849
7,849
7,177
7,177
620
620
1,939
1,939
3,375
3,375
10,409
10,409
31,369
0
31,369
79
950
1,029
447,812
6,173
453,985
447,891
7,123
455,014|_2023_
_£_
_Total_
257
19,560
6,576
2,000
0
232
28,625
10,544
6,523
955
20,384
1,863
10,409
50,678
(22,053)
476,038
453,985| |---|---|---| 7 ## **SOUTH TYNESIDE DISTRICT SCOUT COUNCIL BALANCE SHEET AS AT 31 MARCH 2024** |Land
BP Lodge
Westfield
Toilet Block
Cleadon Hut
Total Fixed Assets
Current Assets
Prepayments
Cash at bank and in hand
Receipts in advance
Creditors
Net current assets
NET ASSETS
RESERVES
General
Grant
FOSTS donations
Approved by the Trustees|_2024_
_£_
20,000
293,040
34,780
44,964
10,800
403,584
27,684
46,645
(22,441)
(458)
51,430
455,014
447,891
950
6,173
455,014|_2023_
_£_
20,000
300,960
35,720
46,213
11,100
413,993
27,311
40,030
(27,026)
(323)
39,992
453,985
447,812
0
6,173
453,985| |---|---|---| 30 January 2025 8 ## **SOUTH TYNESIDE DISTRICT SCOUT COUNCIL** ## **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024** ## **STATEMENT OF ACCOUNTING POLICIES** The financial statements are prepared under the historical cost convention. In preparing the financial statements the charity follows best practice as laid down by the Statement of Recommended Practice “Accounting and Reporting by Charities”. The charity is treated for accounting purposes by the Charities Act 2011 as a small charity and is therefore able to take advantage of certain disclosure exemptions in the Statement of Recommended Practice (SORP) for Accounting by Charities. The Income and Expenditure includes cash receipts and payments during the year, together with debtors and accruals for any material items at the year-end. If the Charity receives funds for a particular purpose specified by the donor then the amounts are included in restricted funds and the relevant expenditure is charged against the fund. Equipment represents stocks of badges etc, together with loose tools and stock held at the West Hall camping site. This is stated at the lower of cost and net realisable value. Tangible fixed assets are shown at original historical cost less depreciation and any provision for impairment. |Depreciation is calculated on a straight-line basis over the useful life of the asset as follows:|Depreciation is calculated on a straight-line basis over the useful life of the asset as follows:| |---|---| |Land|0 years| |Buildings|50 years| |Equipment|5 years| The carrying values of tangible fixed assets are reviewed for impairment in periods if events or changes in circumstances indicate the carrying value may not be recoverable. Residual value is calculated on prices prevailing at the date of acquisition. 9 **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** South Tyneside District Scout Council ~~PE~~ **On accounts for the year** 31 March 2024 **Charity no** 520707 **ended (if any)** ~~ldCT~~ **Set out on pages** 7 to 9 (remember to include the page numbers of additional sheets) ~~pO~~ **Respective** The charity's trustees are responsible for the preparation of the accounts. **responsibilities of** The charity’s trustees consider that an audit is not required for this year **trustees and examiner** under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. **Basis of independent** My examination was carried out in accordance with general Directions given **examiner’s statement** by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. **Independent** In connection with my examination, no matter has come to my attention **examiner's statement** ( ~~other than that disclosed below *)~~ 1. which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act - have not been met ; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 31 January 2025 **Name:** Ben Sirs ~~OO~~ **Relevant professional** FCA **qualification(s) or body (if any):** ~~a~~ **Address:** Hartlepool ~~_~~ 7 **IER** 7