## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**1**|**2**|**3**|**3**|**3**|**1**|**0**|**1**|**2**|**3**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||SEAHAM DISTRICT SCOUT COUNCIL
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9||||||||||| ||||Dow House||||||||||| ||||South Crescent||||||||||| ||||Seaham||||||||||| ||||Postcode||||S|R|7||7|H|D| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Mark Ireland|Chair|| ||RebeccaDick|Secretary|From01/03/2023| ||EddieMcGee|Treasurer|Until31/12/2023| ||Hayley Cook|District Commissioner|| ||EmilyMcAuliffe|District Commissioner|| ||CarolineKnox|CommitteeMember|From01/03/2023| ||Gillian Knox|CommitteeMember|| ||Karen Daniels|CommitteeMember|| ||LeeBurrell|CommitteeMember|From01/03/2023| ||LouiseHall|CommitteeMember|From01/03/2023| ||LynseyDaniels|CommitteeMember|| ||RyanCurrah|CommitteeMember|From01/03/2023| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) Type of advisor Name Address |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
The District is managed by the District Executive
Committee, the members of which are the ‘Charity
Trustees’ of the Scout District which is an educational
charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This
includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the District
Scout Leaders, individual section leaders (if opted to take
on the responsibility) and parent’s representation and meets
every month.
Members of the Executive Committee complete 'Essential
Information for Executive Committee' training within the first
5 months of joining the committee.
This District Executive Committee exists to support the
District Commissioners in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of District property;
The raising of funds and the administration of District
finance;
The insurance of persons, property and equipment;
District public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing District Administrators and Advisors other than
those who are elected.
The District's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which
in turn gives authority to the Bye Laws of the Association
and The Policy, Organisation and Rules of The Scout
Association.
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
(e.g. trust deed, constitution)
Type of governing document
You may choose to include additional
information, where relevant, about:
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The District is a trust established under its rules which are
common to all Scouts.|| ||The District's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which
in turn gives authority to the Bye Laws of the Association
and The Policy, Organisation and Rules of The Scout
Association.| ||| ||The District is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||The District is managed by the District Executive
Committee, the members of which are the ‘Charity
Trustees’ of the Scout District which is an educational
charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This
includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the District
Scout Leaders, individual section leaders (if opted to take
on the responsibility) and parent’s representation and meets
every month.
Members of the Executive Committee complete 'Essential
Information for Executive Committee' training within the first
5 months of joining the committee.
This District Executive Committee exists to support the
District Commissioners in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of District property;
The raising of funds and the administration of District
finance;
The insurance of persons, property and equipment;
District public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing District Administrators and Advisors other than
those who are elected.| |**Section B**|**Structure, governance and management (continued)**| |---|---| ||Risk and Internal Control (Specimen 1)
The District Executive Committee has identified the major
risks to which they believe the District is exposed, these
have been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The
District would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Districts. Similar
reciprocal arrangements exist with these organisations. The
District has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
District through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The District is primarily
reliant upon income from subscriptions and fundraising. The
District does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to
increase the income to the District on an ongoing basis,
either temporarily or permanently.
Reduction or loss of leaders. The District is totally reliant
upon volunteers to run and administer the activities of the
District. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the District
as a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the District.
Reduction or loss of members. The District provides
activities for all young people aged 6 to 18. If there was a
reduction in membership in a particular section or the
District as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the District.
Risk and Internal Control (Specimen 2)
The District has in place systems of internal controls that
are designed to provide reasonable assurance against
material mismanagement or loss, these include 2
signatories for all payments and a comprehensive insurance
policies to ensure that insurable risks are covered.| |**Section C**|**Objectives and activities**| |---|---| |Additional details of the objectives and activities (optional information but encouraged as best practice)
You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
Summary of the objects of the charity set
out in its governing document
The District meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Summary of the main activities in relation
to these objects|
**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||| ||| ||| ||The District meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||During the year, the District carried out a project of
community impact - helping to instil environmental
stewardship and community service values in our young
people. The District Executive Committee has also
undergone a period of transformation, adopting a new
constitution and changing into a Trustee Board. The District
also had one young people attending the World Scout
Jamboree in South Korea.
The District's census results (completed January 2024)
showed a 19% increase in young people. The District also
opened its first Squirrels section - for young people aged
four to six.| ||| |**Section E**|**Financial Review**| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
You**may choose**to include additional
information, where relevant, about:
• investment policy and objectives;
**Investment Policy (Specimen 1)**
The District's Income and Expenditure is very small and as
a consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
District has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
**Reserves Policy**
The District's policy on reserves is to hold sufficient
resources to continue the charitable activities of the District
should income and fundraising activities fall short. The
District Executive Committee considers that the District
should hold a sum equivalent to 6 months running costs.
• how expenditure has supported the key
objectives of the charity;
Brief statement of the charity’s policy on
reserves
The District does not have sufficient funds to invest in
longer term investments. The District has therefore adopted
a risk averse strategy to the investment of its funds. All
funds are held in cash using only mainstream banks or
building societies.
The District Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the
District obtains maximum value and income from its
banking arrangements. Occasionally this may involve using
an account that requires a period of notice before funds
may be withdrawn, before doing so the District Executive
considers the cash flow requirements.
**Investment Policy (Specimen 2)**
• the charity’s principal sources of funds
(including any fundraising);|| ||**Reserves Policy**| ||The District's policy on reserves is to hold sufficient
resources to continue the charitable activities of the District
should income and fundraising activities fall short. The
District Executive Committee considers that the District
should hold a sum equivalent to 6 months running costs.| ||| ||| ||**Investment Policy (Specimen 1)**| ||The District's Income and Expenditure is very small and as
a consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
District has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.


The District does not have sufficient funds to invest in
longer term investments. The District has therefore adopted
a risk averse strategy to the investment of its funds. All
funds are held in cash using only mainstream banks or
building societies.
The District Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the
District obtains maximum value and income from its
banking arrangements. Occasionally this may involve using
an account that requires a period of notice before funds
may be withdrawn, before doing so the District Executive
considers the cash flow requirements.
**Investment Policy (Specimen 2)**| |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||In the coming year, the District aims to continue to grow in
young people. It will also start a project (lead nationally) to
transform the volunteer experience, with a new membership
system and changes to our structure to a Team based
approach.| ||| |**Section G**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|||||||| |---|---|---|---|---|---|---|---| ||Mark Ireland (Mar 6 2025 09:26 GMT)
~~Mark Ireland~~||||||Hayley Cook (Mar 6, 2025 09:25 GMT)| ||,||||||| ||Mark Ireland||||||HayleyCook| ||||||||| ||Chair||||||Trustee| ||0
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5||||||| ||0|3|0|3|2|5|| ## **Seaham District Scout Council (520704) Receipts and payments account** |||Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|**1/1/2023**|**To**|**12/31/2023**| |||||| |**Receipts and payments**||||| |**Receipts**||**2022**
**Unrestricted funds**
**£**||**2023**
**Unrestricted funds**
**£**| |**Donations, legacies and similar income**||||| |
Membership subscriptions||**5,568.00**||**6,697.25**| |Donations||**196.01**||**1,693.60**| |Legacies||**-**||**-**| |GiftAid||**-**||**-**| |Othersimilar income||**-**||**-**| |**Sub total**||**5,764.01**||**8,390.85**| |**Grants**||||| |Maintenenace grant||**-**||**-**| |Othergrants||**-**||**1,000.00**| |**Sub total**||**-**||**1,000.00**| |**Dow House Income**||||| |Hire ofbuilding||**6,226.00**||**21,670.50**| |Hire of equipment||**-**||**-**| |**Sub total**
**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||**6,226.00**||**21,670.50**| |||||| |||||**31,061.35**| |||||| |||||**7.66**| |||||| |||**11,990.01**||**31,069.01**| ## **Seaham District Scout Council (520704) Receipts and payments account** |||Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|**1/1/2023**|**To**|**12/31/2023**| |||||| |**Receipts and payments**||||| |**Payments**||**2022**
**Unrestricted funds**
**£**||**2023**
**Unrestricted funds**
**£**| |**Charitable Payments**||||| |
Membership subscriptions paid on(National/County)||**5,452.00**||**7,808.50**| |Youth programme and activities||**100.00**||**1,624.90**| |Adult support and training||**-**||**-**| |Waterand Sewerage||**130.46**||**577.65**| |Electricity and Gas||**2,346.79**||**4,137.90**| |Telephone & Internet||**724.17**||**560.41**| |Insurance||**880.08**||**1,114.30**| |Licences||**965.15**||**852.60**| |Security||**253.80**||**108.00**| |WasteDisposal||**1,479.30**||**1,503.20**| |Repairs andRenewals||**1,230.62**||**1,303.50**| |Materials and equipment||**335.27**||**430.12**| |Governance||**1,638.00**||**-**| |AGM and trustee expenses||**-**||**-**| |**Sub total**||**15,535.64**||**20,021.08**| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**||||| |||||**20,021.08**| |||||| |||||**-**| |||||| |||||**20,021.08**| |||||| |||**-**
**3,545.63**||**11,047.93**| |||**34,916.90**||**31,371.27**| |||**31,371.27**||**42,419.20**| ## **Seaham District Scout Council (520704) Receipts and payments account** ||Year start date||Year end date| |---|---|---|---| |**For the year**
**from**|**1/1/2023**|**To**|**12/31/2023**| |**Statement of assets and liabilities at the end of the year**|**Statement of assets and liabilities at the end of the year**||| ||**2022**||**2023**| ||**Unrestricted funds**||**Unrestricted funds**| ||**£**||**£**| |**Cash funds**
LloydsTreasurersAccount (62538568)
LloydsAccount (19212668)
Lloyds Standard Savings Account (20585060)-Closed
Lloyds Standard SavingAccount (19213760)-Closed
Cash/Floats
**Total cash funds**
(agree balances with receipts andpayments account)
**Other monetary assets**
Taxclaim
Debts duefromthe County/Area/District/Group
Insurance claim
**Sub total**
**Investment assets**
Investment property-detail
Quoted investments
Other investments - detail
**Sub total**
**Non monetary assets for charity's own use**
Badge stock
Shop stock
Otherstock
Land and buildings
Motor vehicles
Scouting equipment,furniture etc
Other
**Sub total**
**Liabilities**
Accountsnot yet paid
Expensesincurred butnotinvoiced
Subscriptionsnot yet paid
Loan-detail
Other liabilities
**Sub total**
**Total net assets**
~~=~~|**25,061.79**
**5,179.93**
**416.50**
**613.15**
**100.00**
**31,371.37**
ok
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**100,000.00**
**-**
**-**
**100,000.00**
**3,003.00**
**-**
**-**
**-**
**-**
**3,003.00**
**134,374.37**
~~=—~~|ok
~~=—~~|**29,611.27**
**12,807.93**
**-**
**-**
**-**
**42,419.20**
ok
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**100,000.00**
**-**
**-**
**100,000.00**
**-**
**-**
**-**
**-**
**-**
**-**
**142,419.20**
~~=—~~| **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 3 rd March 2025 (the date of the Trustee Board meeting that approved the accounts) and signed on their behalf by** |Signature
Print Name
Mark Ireland (Chair)
Hayley Cook (Trustee)
~~Hayley Cook (Mar 6, 2025 09:25 GMT)~~
Mark Ireland (Mar 6, 2025 09:26 GMT)
Mark Ireland~~—~~| |---| ## 2023-AnnualReport-V1.0 Final Audit Report 2025-03-06 Created: 2025-03-06 By: Mark Ireland (email@markireland.uk) Status: Signed Transaction ID: CBJCHBCAABAAQY6RX69wFzVa0snVtzfdtsqgIQr8RtMt ## "2023-AnnualReport-V1.0" History - Document created by Mark Ireland (email@markireland.uk) 2025-03-06 - 9:23:15 AM GMT Document emailed to Hayley Cook (hayley.cook@seahamscouts.org.uk) for signature 2025-03-06 - 9:23:20 AM GMT Document emailed to Mark Ireland (mark.ireland@seahamscouts.org.uk) for signature 2025-03-06 - 9:23:20 AM GMT - Email viewed by Hayley Cook (hayley.cook@seahamscouts.org.uk) 2025-03-06 - 9:24:08 AM GMT - Document e-signed by Hayley Cook (hayley.cook@seahamscouts.org.uk) Signature Date: 2025-03-06 - 9:25:03 AM GMT - Time Source: server - Email viewed by Mark Ireland (mark.ireland@seahamscouts.org.uk) 2025-03-06 - 9:25:36 AM GMT - Document e-signed by Mark Ireland (mark.ireland@seahamscouts.org.uk) Signature Date: 2025-03-06 - 9:26:03 AM GMT - Time Source: server - Agreement completed. 2025-03-06 - 9:26:03 AM GMT