1[st] Eppleton Scout Group Annual Report & Accounts Year to 31[st] March 22
1[st] Eppleton Scout Group Annual Report & Accounts Year to 31[st] March 2022
Group Information
Trustees – ex officio Chairman Mr Ian Scott Secretary Mrs Beth Cook Treasurer Mr Chris Paddon Group Scout Leader / Cubs / Explorer leader Mr Rob Sanders Assistant GSL / Scout leader Mr Simon Harrison Beaver Scout Leader Mrs Pandy Sanders District Commissioner Mr Kevin Wilson
Trustees – nominated
Assistant Beaver leader Assistant Cubs leader
Mr Philip Scott Mr Calum Chisholm
Bankers
CAF Bank
Scout Group Registration Number 20472 Charity Registration Number 520699 Contact Name & Address Mr Chris Paddon 35 Elmfield Hetton Le Hole Tyne and Wear DH5 9BX
1[st] Eppleton Scout Group Trustees Report Year to 31[st] March 2022
The trustees have pleasure in presenting their annual report and financial statements for the year ended 31[st] March 2022.
Type of governing document
The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
How the charity is constituted
The Group is a trust established under its rules which are common to all Scouts.
Trustee selection methods
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Organisation
The Group is managed by the trustees, who meet on a regular basis to discuss all aspects of day to day running. As charity trustees, they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The section leaders of the Group are trustees by virtue of their position as a leader.
Risk and Internal Control
The trustees are responsible for identifying the major risks to which they believe the Group is exposed, these are reviewed and systems have been established to mitigate against them.
The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered.
Objectives of the Group
The Group was formed in 1975 by the adoption of Policy, Organisation and Rules by the founding Group leaders, who also acted as trustees. The Group’s aim, in common with that of the Scout Association, is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
Public benefit statement
The Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
1[st] Eppleton Scout Group Trustees Report (continued) Year to 31[st] March 2022
Review of activities and future developments (prepared by the treasurer)
This year has been very challenging for both our leaders and youth, due to the impact of the pandemic, impacting all of our activities, however as a group we have pulled together to enable the group to continue, supporting our youth members through an active online programme and transitioning back to face to face scouting
The Group’s census in January 2022 showed our invested membership numbers have increased to 52, compared to 45 in January 2021. Now we are out of the pandemic restrictions, our leaders have focused on increasing the membership of each group, which continue to grow.
The Group have been successful in securing a number of grants totalling £21,409, which can br broken down as follows:
£11,601 - Sunderland City council for covid relief during the pandemic and we extend our thanks for funding that has enabled us to keep the group in a stable financial position and ready to re-establish face to face scouting once the pandemic restrictions where lifted. We have also been able to support Hetton art club, which use our premises through refunding their rental payments, totalling £1560, which is a main income stream for the group.
£6860 – National Lottery for training and investment in our leaders to support our active group, which will include activity related training competencies as well as food hygiene and first aid.
£2467 – RWE windfarm energy grant, which has supported the group in purchasing new digital equipment to support our youth members, including action cameras and a drone.
£481 – Sunderland City Council activity funding, which has supported us in purchasing replacement sports equipment, for activities, including archery and rifles
The funding has enabled us to invest in our group to ensure the successful continuation of Scouting in Hetton Le Hole.
We have completed a large amount of maintenance to our building totalling £9429, including electrical repairs, a new heating system, a new door and repairs to the shutters, a dishwasher and new kitchen cabinets and plumbing repairs bringing the standards of services up to date.
In 2021 we have operated with a formal executive committee, which has continued, despite the challenges with Covid in a remote environment, which include a new Chair, Iain Scott appointed in January 2021. Iain has been an active member in scouting throughout his life. He is also an active member of the Hetton Council. Iain brings a wealth of knowledge and is a welcome addition to our group, supporting us moving forward.
Gift Aid is a valuable source of income. The vast majority of people make use of the Gift Aid Scheme and I would like to pass on my thanks in securing £1199 this financial year. If you pay income tax directly or on investments you can help the Group.
Reserves policy
The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The trustees consider that the group should hold a sum equivalent to 3 months running costs, circa £2,500.00.
Grant making policy
The Group does not have a policy in respect of making grants.
Investment policy
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
Approval of the trustees’ report
Approved by the trustees on 10/04/22 and signed on their behalf by:
Mr Rob Sanders Group Scout Leader
1[st] Eppleton Scout Group Receipts & Payments Account Year to 31[st] March 2022
| 2022 | 2021 |
|
|---|---|---|
| £ | £ |
|
| Total Receipts for the Year | 33,278.02 | 28,898.50 |
| Total Payments for the Year | ( 29,102.91) | (10,634.00) |
| Net (Payments)/Receipts for the | 4,175.11 | 18,264.50 |
| Year | ||
| Cash, Bank & Similar Funds | ||
| Main account | 29,830.35 | 25,655.24 |
| Minibus fund account | 9,268.13 | 4,019.41 |
| Camp fund account (closed) | 00.00 | 4,932.83 |
| Petty cash | 300.00 | 300.00 |
| Cash, Bank & Similar Funds C/Fwd | 39,398.48 | 34,907.48 |
The above account and accompanying statement of assets and liabilities were approved by the Trustees on **** and signed on their behalf by:-
Mr Rob Sanders Group Scout Leader
Mr Chris Paddon Treasurer
1[st] Eppleton Scout Group Receipts Year to 31[st] March 2022
| Donations, legacies and similar income Membership Subscriptions Less: Membership Subscriptions Paid Net Membership Subscriptions Retained Donations Gift Aid Sub Total Grants Lottery training RWE Windfarm community benefits fund Sunderland City Council activity funding Sunderland City Council covid grant Sub Total Fundraising Various events Sub Total Activities Camping / events Sale of surplus equipment Sub Total Minibus Minibus Use by Approved Groups Sub Total Investment Income Bank Interest Rent – Art Club Rent – Other Sub Total TOTAL RECEIPTS FOR THE YEAR* |
2022 £ 6,144.00 (2,444.00) |
2021 £ 5,420.00 (2,182.50) |
|---|---|---|
| 3,700.00 581.00 1199.00 |
3,237.50 100.00 1471.00 |
|
| 5,480.00 6,860.00 2,467.00 481.00 11,601.00 |
4,808.50 0.00 0.00 0.00 23,250.00 |
|
| 21,409.00 0.00 |
23,250.00 0.00 |
|
| 0.00 0.00 0.00 |
0.00 0.00 60.00 |
|
| 0.00 0.00 |
60.00 0.00 |
|
| 0.00 0.00 1560.00 0.00 |
0.00 0.00 780.00 0.00 |
|
| 1560.00 | 780.00 |
|
| 28,449.00 | 28,898.50 |
1[st] Eppleton Scout Group Payments Year to 31[st] March 2022
| Premises Costs Ground Rent Electricity Gas Insurance Maintenance and Repairs Rates Water Deep cleaning (covid) Sub Total Activities Youth programme and activities Camping Group activity packs (covid) Badges Sub Total Minibus Minibus Running Costs Minibus Insurance Sub Total Administration OSM Leader Training Sub Total Sundry Expenses Bank Charges Petty cash Sub Total Equipment New Equipment TOTAL PAYMENTS FOR THE YEAR |
2022 £ 1.00 738.00 596.00 701.00 9,429.00 125.00 349.00 0.00 |
2021 £ 0.00 605.00 671.00 680.00 890.00 0.00 421.00 570.00 |
|---|---|---|
| 11,939.00 4,396.00 0.00 0.00 234.00 |
3,837.00 0.00 0.00 4221.00 387.00 |
|
| 4,630.00 404.00 973.00 |
4,608.00 648.00 893.00 |
|
| 1,377.00 366.00 513.00 |
1,541.00 0.00 0.00 |
|
| 879.00 192.00 1340.00 |
0.00 207.00 284.00 |
|
| 1,532.00 3076.00 |
491.00 157.00 |
|
| 23,433.00 | 10,634.00 |
1[st] Eppleton Scout Group Statement of Assets & Liabilities Year to 31[st] March 2022
| Cash funds CAF Bank Current Account CAF Minibus Account CAF Camp Account (closed) Cash in Hand - Beavers Cash in Hand - Cubs Cash in Hand - Scouts Sub Total Non Monetary assets for charity’s own use Motor Vehicles Trailer Scouting Equipment Sub Total Liabilities Building Lease until 2050 Sub Total Net Assets |
2022 £ 29,830.35 9268.13 00.00 100.00 100.00 100.00 |
2021 £ 25655.24 4019.41 4932.83 100.00 100.00 100.00 |
|---|---|---|
| 39398.48 3500.00 350.00 13,086.27 |
34907.48 4000.00 400.00 8080.00 |
|
| 16,936.27 0.00 |
12480.00 0.00 |
|
| 0.00 | 0.00 |
|
| 56,334.75 | 47,411.48 |
1[st] Eppleton Scout Group Notes to the 2021/22 Accounts
Accounting Policies
-
Income shown in the Receipts and Payments Account is before deduction of any expenses.
-
Non-monetary assets shown in the Statement of Assets & Liabilities have been given an estimated valuation by the trustees based on their knowledge of the assets involved and their age and condition.
Independent Examiner’s Report to the Trustees of 1st Eppleton Scout Group
I report on the accounts of the Group for the year ended 31[st] March 2022.
This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.
Respective responsibilities of trustees and examiner
The Group’s trustees are responsible for the preparation of the accounts. As we have received over £25,000 in funds within this financial year, the accounts have been reviewed by Mrs K. Riddle – Management accountant
Signed
Chris Paddon
Dated 03/04/2022