Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 4 | 2 | 4 | 4 | 3 | 1 | 0 | 3 | 2 | 5 | ||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration details | ||||||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
Darlington District Scouts Darlington Scouts 5 2 0 6 8 6 S 1 0 0 0 1 6 9 3 |
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| Darlington District Scouts,Neasham Road | |||||||||||||||
| Darlington,CountyDurham | |||||||||||||||
| Postcode | D | L | 1 | 4 | D | L |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Richard Smith | |||
| Sandra Bower | |||
| David Ferguson | |||
| John Smith | |||
| Helen Roche | |||
| AnthonyGibson | |||
| Jonathan Roche | |||
| George Campbell-Wilson | |||
| Sandra Bower | |||
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (14 September 2024)
| Section B | Structure, governance and management |
|---|---|
| Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) Additional governance issues (optional information but encouraged as best practice) Policies and procedures adopted for: The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Distric is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. You may choose to include additional information, where relevant, about: The District is managed by the District Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 6 Trustees (including 2 Ex Officio Trustees, and 2 co-opted Trustees) and meets every 12 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This District Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life. a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them |
|
| The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
|
| The Distric is a trust established under its rules which are common to all Scouts. |
|
| The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
|
| The District is managed by the District Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 6 Trustees (including 2 Ex Officio Trustees, and 2 co-opted Trustees) and meets every 12 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This District Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life. |
2 LT700001 (14 September 2024)
| Section B Structure, governance and management (continued) |
Section B Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control (Specimen 1) The District Trustee Board has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The District would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The District has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The District through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The District is primarily reliant upon income from subscriptions and fundraising. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or a group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District. Reduction or loss of members. The District provides activities for all young people aged 4 to 24. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, |
3 LT700001 (14 September 2024)
, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Risk and Internal Control (Specimen 2)
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
Summary of the main activities in relation to these objects Adventurous activities, such as climbing, water based sports, camping, hiking and navigation. Jumble sales and fund raising activities. Learning more about our communities, visits by guest speakers from the emergency services.
4 LT700001 (14 September 2024)
Additional details of the objectives and activities (optional information but encouraged as best practice)
| statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement Youmay chooseto include further |
|
|---|---|
| The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
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| Section D | Achievements and performance |
| Summary of the main achievements of the charity during the year |
|
District Camp, orienteering competition, Challenge Hike, Darlington District on the Trail, Sausage Hike, D of E Bronze and Silver award hikes. |
|
| Section E | Financial Review |
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
Reserves Policy The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The District Trustee Board considers that the District should hold a sum equivalent to X months running costs, circa £10,000. The District held reserves of approximately £10,000 against this at year end. This is above the level/below required for operating expenses. However this can be explained by .......... |
5 LT700001 (14 September 2024)
Further financial review details (optional information)
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|---|---|---|
|You|may choose|to include additional|
|information, where relevant, about:|Investment Policy (Specimen 1)|
|• the charity’s principal sources of funds|
|(including any fundraising);|
|The District's Income and Expenditure is small and as a|
|consequence does not have sufficient funds to invest in|
|longer-term investments such as stocks and shares. The|
|Group has therefore adopted a low risk strategy to the|
|investment of its funds. All funds are held in cash using only|
|mainstream banks or building societies.|
|• how expenditure has supported the key|
|objectives of the charity; The District Trustee Board regularly monitors the levels of|
|bank balances and the interest rates received to ensure the|
|group obtains maximum value and income from its banking|
|arrangements. Occasionally this may involve using an|
|account that requires a period of notice before funds may be|
|withdrawn, before doing so the District Trustee Board|
|considers the cash flow requirements.|
|• investment policy and objectives;|
|Investment Policy (Specimen 2)|
|The District does not have sufficient funds to invest in longer|
|term investments. The District has therefore adopted a risk|
|averse strategy to the investment of its funds. All funds are|
|held in cash using only mainstream banks or building|
|societies.|
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|---|---|
|Section F|Other Optional Information|
|Plans for future periods (details of any|
|significant activities planned to achieve|
|them)|
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Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signed on behalf of the charity’s trustees Signature(s) ~~RE Tee~~ Full name(s) ~~es~~ Richard Smith David Ferguson Position (eg Secretary, Chair) Chair Treasurer Date 3 5 0 2 2 6 ~~CTTT TT 4~~
6 LT700001 (14 September 2024)
Darlington District Scouts (Charity no. Receipts and payments accoun
For the year from
Receipts and payments Receipts Donations, legacies and similar income Membership subscriptions Less: Membership subscriptions paid on (National/County/Area/District) Donations Legacies Gift Aid Other similar income Sub total Grants Maintenenace grant Other grants Sub total Fundraising events (gross) Detail 1 (Scout Shop) Detail 2 (District led activities & invoices e.g. Holland) Detail 3 (OSM Stripe payments) Detail 4 (Census takings from Groups & Units) Detail 5 (Census refund from County) Detail 6 (Savings account) Sub total Scout hut income Hire of building Hire of equipment Other Scout hut income Sub total Investment income Bank interest Building Society interest The Scout Association Short Term Investment Service Other investment income Sub total
Total Gross Income
Asset and investment sales, etc.
Total receipts
Darlington District Scouts (Charity no. Receipts and payments accoun
For the year from
Receipts and payments
Payments Charitable Payments Youth programme and activities Adult support and training Rent Water and Sewerage Electricity and Gas Insurance Repairs and Renewals Non Lancing Shop Stock Printing and photocopying and HQ Stock (e.g.lavatory paper, towels bin bags etc). Contribution to camp costs Uniforms & Badges etc. Scout Shop (aka LANCING) AGM and trustee expenses Other costs detail 1 (Waste removal) Other costs detail 2 (Cleaning) Other costs detail 3 (Internet) Other costs detail 4 (Security - Crystal View) Other costs detail 5 (Census rebate paid to units & groups) Other costs detail 6 (Census paid to County) Other costs detail 7 (First Aid) Other costs detail 8 (Miscellaneous) Other costs detail 9 (Holland) Other costs detail 10 (MSG Grant) Other costs detail 11 (Savings Account)
Sub total
Fundraising expenses Detail 1 Detail 2 Detail 3 Other fundraising costs
Sub total
Total Gross Expenditure
Asset and investment purchases, etc.
Total payments
Net of receipts/(payments)
Cash funds last year end
Cash funds this year end
Darlington District Scouts (Charity no. Receipts and payments accoun
For the year from
Statement of assets and liabilities at the end of the year
Cash funds Bank current account Bank deposit account Building society account The Scout Association Short Term Investment Service Cash/Floats Total cash funds (agree balances with receipts and payments account) Other monetary assets Tax claim Debts due from the County/Area/District/Group Insurance claim Sub total Investment assets Investment property - detail Quoted investments Other investments - detail Sub total Non monetary assets for charity's own use Badge stock Shop stock Other stock Land and buildings Motor vehicles Scouting equipment, furniture etc Other Sub total Liabilities Accounts not yet paid Expenses incurred but not invoiced Subscriptions not yet paid Loan - detail Other liabilities Sub total
Total net assets
The above receipts and payments account and statement of assets and liabilities were approv the Trustee Board meeting that approved the accounts) and signed on their behalf by
Signature
. 520686)
These templates are based on Ch
nt
| nt . 520686) |
nt . 520686) |
nt . 520686) |
|---|---|---|
| Year start date Year end date |
||
| 1-Apr-24 | To | 31-Mar-25 |
'CC16b Receipts and Payments https://assets.publishing.service.go
The templates are guidance. They in the year, and the closing cash b Group's finances to members and
Unrestricted funds Unrestricted funds £ £
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | ||||
| - | - | |||
| 3,500 | - | |||
| - | - | |||
| 3,500 | - | |||
| 25,773 | - | |||
| 25,348 | - | |||
| 47 | - | |||
| 31,892 | ||||
| 821 | ||||
| 12,782 | ||||
| 96,663 | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| 80 | ||||
| - | - | |||
| - | - | |||
| - | - | |||
| - | 80 | |||
| 100,163 | 80 | |||
| - | - | |||
| 100,163 | 80 |
. 520686)
nt
Year start date
Year end date
1-Apr-24
31-Mar-25
To
Unrestricted funds Unrestricted funds £ £
| - | - | |||||
| - | - | |||||
| - | - | |||||
| 247 | - | |||||
| 2,384 | - | |||||
| 974 | - | |||||
| 1,995 | - | |||||
| 4,289 | - | |||||
| 1,858 | - | |||||
| 3,305 | - | |||||
| 10,010 | - | |||||
| - | - | |||||
| 802 | - | |||||
| 450 | - | |||||
| 701 | ||||||
| 360 | ||||||
| 489 | ||||||
| 31,471 | ||||||
| 1,711 | ||||||
| 5,587 | 48 | |||||
| 12,876 | ||||||
| 3,500 | ||||||
| 17,219 | ||||||
| - | ||||||
| 100,229 | 48 | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| 100,229 | 48 | |||||
| - | ||||||
| 100,229 | 48 | |||||
| - | 66 | 32 | ||||
| 10,380 | 4,485 | |||||
| 10,314 | 4,517 | |||||
Should agree to 'Total cash funds'
. 520686)
nt
Year start date
Year start date Year end date 1-Apr-24 To 31-Mar-25
| Unrestricted funds £ 10,314 - - - 10,314 ok - - - - - - - - - - - - - - - - - - - - - - 10,314 |
Unrestricted funds £ |
|---|---|
| - | |
| 4,517 | |
| - | |
| - | |
| - | |
| 4,517 | |
| ok | |
| - | |
| - | |
| - | |
| - | |
| - | |
| - | |
| - | |
| - | |
| - | |
| - | |
| - | |
| - | |
| - | |
| - | |
| - | |
| - | |
| - | |
| - | |
| - | |
| - | |
| - | |
| - | |
| 10,314 | 4,517 |
Should agree to 'Cash funds this y
ved by the Trustees on Xth X 200X (the date of
Print Name
Richard Smith Chai David Ferguson Treasure
arity Commission guidance, which provides helpful notes:
Accounts Introductory Notes' The link is provided below ov.uk/government/uploads/system/uploads/attachment_data/file/585971/CC16b.pdf y must show the opening cash balances, the receipt and payment movements balances. But do tailor to local circumstances, to most clearly report the Scout other stakeholders.
in Statement of assets and liabilities
lear end. in the Receipts and payments account.