## Trustees' Annual Report ## For the period |From (start date)|||**1/1/2025**|**1/1/2025**||**12/31/2025**| |---|---|---|---|---|---|---| |||||||| |**Section A**|||**Reference and administration details**|||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||1st GresleyScout Group
520674
10011469|||| ||||Park Road|||| ||||Church Gresley|||| ||||Swadlincote|||| ||||Postcode|DE11 9QE||| Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||David Brittain|GroupChair|From 10/11/2025| ||Daniel Barnes|GroupLead Volunteer|| ||Rob Goodyer|Trustee|| ||Heather Parr|Trustee|| ||David Gaskin|Treasurer|From 10/11/2025| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ |Type of advisor|Name|Address| |---|---|---| |N/A||| |||| |||| |||| Trustees' Annual Report 1 1st Gresley Scout Group Charity Number 520674 |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)
How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
Additional governance issues (optional information but encouraged as best practice)
Policies and procedures adopted for:
The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
You may choose to include additional
information, where relevant, about:
The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees they
are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of the Chair, Treasurer and up to 8
Trustees (minimum of 5) - (including 1 Ex Officio Trustee, and
up to 7 co-opted Trustees) and meets every 3 months.
Members of the Trustee Board complete "Being a Scouts
Trustee learning" within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings and
equipment are in good working order, and everyone follows
legal requirements and the organisation's policies and rules.
Their support helps other volunteers run high-quality and safe
programmes that gives young people skills for life.
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them|| ||The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees they
are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of the Chair, Treasurer and up to 8
Trustees (minimum of 5) - (including 1 Ex Officio Trustee, and
up to 7 co-opted Trustees) and meets every 3 months.
Members of the Trustee Board complete "Being a Scouts
Trustee learning" within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings and
equipment are in good working order, and everyone follows
legal requirements and the organisation's policies and rules.
Their support helps other volunteers run high-quality and safe
programmes that gives young people skills for life.| Trustees' Annual Report 2 1st Gresley Scout Group Charity Number 520674 |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control (Specimen 1)**
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to mitigate
against permanent loss.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of activities
should there be a major reduction in income. The Board could
raise the value of subscriptions to increase the income to the
group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction, consolidation
or closure of a section. In the worst case scenario the complete
closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure
of a section. In the worst case scenario the complete closure of
the Group.
**Risk and Internal Control (Specimen 2)**
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.| Trustees' Annual Report 3 1st Gresley Scout Group Charity Number 520674 |**Section C**|**Objectives and activities**| |---|---| |Public benefit statement
Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and
loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||
Each section runs a programme that gives young people the
chance to participate in activities that cover the above
purposes, values and methods.
Examples include camps, hikes, activities away from the HQ.| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||

Our year end shows we had a 12% increase of young people
as members of the group (up to 128 in total). This again is a
record high.
During the year camps/sleepovers were held by all sections.
We also had some sectional leadership changes during the
year and thank all the leaders for all they do at the group.
We currently have 30 (increase of 3 from 2024) adult
volunteers either on the Trustee Board or are uniformed
leaders.
Total badges issued 1378 in 2025 (1127 in 2024, 1380 in 2023
& 995 in 2022). This is a 22% increase over 2024.
This only happens due to the excellent work put in by both the
young people and leaders! Well done to them all!
Tuesday Beavers - 4 Chief Scout Bronze Awards & 265 other
Badges
Friday Beavers - 2 Chief Scout Bronze Award & 178 other
Badges
Tuesday Cubs - 2 Chief Scout Silver Awards & 418 other| Trustees' Annual Report 4 1st Gresley Scout Group Charity Number 520674 Badges. Thursday Cubs - 3 Chief Scout Silver Awards & 413 other Badges Wednesdays Scouts - 0 Chief Scout Gold Awards & 111 other Badges - Only started section in January 2025 Friday Scouts - 4 Chief Scout Gold Awards & 156 other Badges. Trustees' Annual Report 5 1st Gresley Scout Group Charity Number 520674 |**Section E**|**Financial Review**| |---|---| |**Reserves Policy**
reserves.
Quantify and explain any designations
Details of any funds materially in deficit
N/A
(circumstances plus steps to eliminate)
Further financial review details (optional information)
information, where relevant, about:**Investment Policy**
• investment policy and objectives;
y
p
y
reserves
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should income
and fundraising activities fall short. The Group Trustee Board
considers that the group should hold a sum equivalent to 24
months running costs, circa £63,000.
The Group held reserves of approximately £58k against this at
year end. This is below the required level for operating
expenses. However this can be explained by the fact we have
invested heavily in improving the facilities over the last few
years.
You**may choose**to include additional
• the charity’s principal sources of funds
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in longer-
term investments such as stocks and shares. The Group has
therefore adopted a low risk strategy to the investment of its
funds. All funds are held in cash using only mainstream banks
or building societies or The Scout Association's Short Term
Investment Service.
The Group Trustee Board regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be withdrawn,
before doing so the Group Trustee Board considers the cash
flow requirements.
• how expenditure has supported the key
objectives of the charity;|**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should income
and fundraising activities fall short. The Group Trustee Board
considers that the group should hold a sum equivalent to 24
months running costs, circa £63,000.
The Group held reserves of approximately £58k against this at
year end. This is below the required level for operating
expenses. However this can be explained by the fact we have
invested heavily in improving the facilities over the last few
years.| ||| ||N/A| ||**Investment Policy**

l

The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in longer-
term investments such as stocks and shares. The Group has
therefore adopted a low risk strategy to the investment of its
funds. All funds are held in cash using only mainstream banks
or building societies or The Scout Association's Short Term
Investment Service.
The Group Trustee Board regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be withdrawn,
before doing so the Group Trustee Board considers the cash
flow requirements.

| Trustees' Annual Report 6 1st Gresley Scout Group Charity Number 520674 |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||The Main project is our HQ extension. Our current demand
outstrips supply of available timeslots.
We need to raise circa £1-1.5m to complete the
extension/rebuild and we plan to ramp up our fundraising
activities/grant applications to achieve this in 2026.
This will mean we hope a sizeable shift in funds held by the
group. To mitigate risk, these are planned to be held in cash
based savings.| |**Section G**
**Declaration**|**Section G**
**Declaration**|**Section G**
**Declaration**| |---|---|---| |The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s)
Daniel Barnes
David Brittain
Full name(s)
Daniel Barnes
David Brittain
Position (eg Secretary, Chair)
GroupLead Volunteer
GroupChair
Date
23-Mar-26||| ||Daniel Barnes|David Brittain| |||| ||Daniel Barnes|David Brittain| |||| ||GroupLead Volunteer|GroupChair| ||23-Mar-26|| ||23-Mar-26|| Trustees' Annual Report 7 1st Gresley Scout Group Charity Number 520674 1st Gresley Scout Group 2025 Accounts Income 2025 2024 556.69 0.00 Bank Interest Donation Events Fundraising Gift Aid Grant5 Membership Fees Other Income Rent 489.65 1,368.89 15,865.00 3,532.54 6,584.04 23,500.00 21,667.20 0.00 Inde endent Verification 5,770.00 1,915.00 11,430.63 0.00 17,656.48 87.98 12,824.25 I have independently examlned the accounts of 1st Gresley Scout Group as set out adjacent for the year ending 31 December 2025. My responsibilitie5 are to l- Identify whether or not proper accounting record5 hav@ been kept. 2- Check that the accounts agree with the accounting records. 3- Look lor possible significant error5 in the ccounts. 13,471.61 Ex ense Activity Equipment Admin Badges Bank Fees Camping Equipment Cleaning Supplies/Contractors Entertainment Events GoCardless/OSM Fees Insurance Meetings Membership Costs Rates 1,265.08 366.91 668.23 63.82 1,069.27 10.00 1,481.63 30.00 5,456.92 4,334.06 854.45 15,970.45 1,437.52 1,451.74 4,147.24 7,018.00 302.50 0.00 4- Check that the accounts have been properlv prepared in accordance with the Charitie5 Act. 1,196.27 4,884.00 0.00 5,604.60 1,041.04 1,272.84 3,097.81 6,201.00 440.92 Where matters arise frorr this examination that give cause for concern, it is my duty to report it. REPORT.. No matters hève arisen during the course of my examination where I have cause to give an adverse report. Training Travel Uniform/ClothinE utilities Venue Improvements Venue Maintenance Wreaths loo.00 0.00 10.00 584.16 3,562.48 14.99 1,644.80 30.00 959.50 3,302.97 41,011.42 2,829.57 83.50 Signed Narne '. Nicola Marks Accounts Director Job title Account b31ance5 BANK ACC- Group Main BANK ACC - Group Capital BANK ACC - Group Fundraising BANK ACC -Hardship Fund CASH- GSL Expense Account Date 1,311.09 40,524.28 13,964.60 406.32 253.00 2,047.61 1,839.60 50,000.00 10,745.36 455.50 269.79 1,021.18 1111116 Summary Account balance brought forward Total income Total expenditure Net income Account balance carried forward 64,331.43 86,478.93 92,303.46 -5 824.53 58.506.90 45,586.63 50,241.03 31,496.23 18 744.80 64,331.43 1st Gresley Scout Group 2025 Accounts Income 2025 2024 556.69 0.00 Bank Interest Donation Events Fundraising Gift Aid Grant5 Membership Fees Other Income Rent 489.65 1,368.89 15,865.00 3,532.54 6,584.04 23,500.00 21,667.20 0.00 Inde endent Verification 5,770.00 1,915.00 11,430.63 0.00 17,656.48 87.98 12,824.25 I have independently examlned the accounts of 1st Gresley Scout Group as set out adjacent for the year ending 31 December 2025. My responsibilitie5 are to l- Identify whether or not proper accounting record5 hav@ been kept. 2- Check that the accounts agree with the accounting records. 3- Look lor possible significant error5 in the ccounts. 13,471.61 Ex ense Activity Equipment Admin Badges Bank Fees Camping Equipment Cleaning Supplies/Contractors Entertainment Events GoCardless/OSM Fees Insurance Meetings Membership Costs Rates 1,265.08 366.91 668.23 63.82 1,069.27 10.00 1,481.63 30.00 5,456.92 4,334.06 854.45 15,970.45 1,437.52 1,451.74 4,147.24 7,018.00 302.50 0.00 4- Check that the accounts have been properlv prepared in accordance with the Charitie5 Act. 1,196.27 4,884.00 0.00 5,604.60 1,041.04 1,272.84 3,097.81 6,201.00 440.92 Where matters arise frorr this examination that give cause for concern, it is my duty to report it. REPORT.. No matters hève arisen during the course of my examination where I have cause to give an adverse report. Training Travel Uniform/ClothinE utilities Venue Improvements Venue Maintenance Wreaths loo.00 0.00 10.00 584.16 3,562.48 14.99 1,644.80 30.00 959.50 3,302.97 41,011.42 2,829.57 83.50 Signed Narne '. Nicola Marks Accounts Director Job title Account b31ance5 BANK ACC- Group Main BANK ACC - Group Capital BANK ACC - Group Fundraising BANK ACC -Hardship Fund CASH- GSL Expense Account Date 1,311.09 40,524.28 13,964.60 406.32 253.00 2,047.61 1,839.60 50,000.00 10,745.36 455.50 269.79 1,021.18 1111116 Summary Account balance brought forward Total income Total expenditure Net income Account balance carried forward 64,331.43 86,478.93 92,303.46 -5 824.53 58.506.90 45,586.63 50,241.03 31,496.23 18 744.80 64,331.43