2024-12-31-accounts - 1st Gresley Scout Group

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Trustees' Annual Report

For the period

From (start date)	1/1/2024	1/1/2024

Section A	Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address	1st GresleyScout Group 520674 10011469
	Park Road
	Church Gresley
	Swadlincote
	Postcode	DE11 9QE

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

Trustee Name	Office (if any)	Dates acted if not for whole year
David Gaskin	GroupChair
Daniel Barnes	GroupLead Volunteer
Rob Goodyer	Trustee
Heather Parr	Trustee
David Britton	Trustee	From 02/12/2024

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor	Name	Address
N/A

Trustees' Annual Report 1

1st Gresley Scout Group

Charity Number 520674

Section B	Structure, governance and management
Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) Additional governance issues (optional information but encouraged as best practice) Policies and procedures adopted for: The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. You may choose to include additional information, where relevant, about: The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and up to 8 Trustees (minimum of 5) - (including 1 Ex Officio Trustee, and up to 7 co-opted Trustees) and meets every 3 months. Members of the Trustee Board complete "Being a Scouts Trustee learning" within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The Group is a trust established under its rules which are common to all Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
	The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and up to 8 Trustees (minimum of 5) - (including 1 Ex Officio Trustee, and up to 7 co-opted Trustees) and meets every 3 months. Members of the Trustee Board complete "Being a Scouts Trustee learning" within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.

Trustees' Annual Report 2

1st Gresley Scout Group

Charity Number 520674

Section B	Structure, governance and management (continued)
	Risk and Internal Control (Specimen 1) The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Specimen 2) The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section B

Structure, governance and management (continued)

Risk and Internal Control (Specimen 1)
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to mitigate
against permanent loss.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of activities
should there be a major reduction in income. The Board could
raise the value of subscriptions to increase the income to the
group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction, consolidation
or closure of a section. In the worst case scenario the complete
closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure
of a section. In the worst case scenario the complete closure of
the Group.
Risk and Internal Control (Specimen 2)
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.

Trustees' Annual Report 3

1st Gresley Scout Group

Charity Number 520674

Section C	Objectives and activities
Public benefit statement Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	Each section runs a programme that gives young people the chance to participate in activities that cover the above purposes, values and methods. Examples include camps, hikes, activities away from the HQ.

	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	Our year end shows we had a 4% increase of young people as members of the group (up to 114 in total). This again is a record high. During the year camps/sleepovers were held by all sections. We also had some sectional leadership changes during the year and thank all the leaders for all they do at the group. We currently have 27 adult volunteers either on the Trustee Board or are uniformed leaders. Total badges issued 1127 in 2024 (2023 - 1380, 2022 - 995). This only happens due to the excellent work put in by both the young people and leaders! Well done to them all! Tuesday Beavers - 7 Chief Scout Bronze Awards & 180 other Badges Friday Beavers - 1 Chief Scout Bronze Award & 201 other Badges

Trustees' Annual Report

1st Gresley Scout Group

Charity Number 520674

Badges

Tuesday Cubs - 3 Chief Scout Silver Awards & 250 other Badges. Thursday Cubs - 5 Chief Scout Silver Awards & 324 other Badges Wednesdays Scouts - N/A - Only starter in January 2025 Friday Scouts - 9 Chief Scout Gold Awards & 147 other Badges.

Trustees' Annual Report 5

1st Gresley Scout Group

Charity Number 520674

Section E	Financial Review
Reserves Policy Quantify and explain any designations Details of any funds materially in deficit N/A (circumstances plus steps to eliminate) Further financial review details (optional information) information, where relevant, about:Investment Policy • investment policy and objectives; Brief statement of the charity’s policy on reserves The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 24 months running costs, circa £63,000. The Group held reserves of approximately £50k against this at year end. This is below the required level for operating expenses. However this can be explained by the fact we have invested heavily in improving the facilities over the last few years. We anticipate a group net margin of 16.96% (2025) to cover the costs of maintaing the HQ and also invest in the facilities for the future.. Youmay chooseto include additional • the charity’s principal sources of funds The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer- term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. • how expenditure has supported the key objectives of the charity;	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 24 months running costs, circa £63,000. The Group held reserves of approximately £50k against this at year end. This is below the required level for operating expenses. However this can be explained by the fact we have invested heavily in improving the facilities over the last few years. We anticipate a group net margin of 16.96% (2025) to cover the costs of maintaing the HQ and also invest in the facilities for the future..

	N/A
	Investment Policy l The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer- term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements.

Trustees' Annual Report 6

1st Gresley Scout Group

Charity Number 520674

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
	The Main project is our HQ extension. Our current demand outstrips supply of available timeslots. We need to raise circa £1m to complete the extension and we plan to ramp up our fundraising activities/grant applications to achieve this in 2025. This will mean we hope a sizeable shift in funds held by the group. To mitigate risk, these are planned to be held in cash based savings.

Section G Declaration	Section G Declaration	Section G Declaration
The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Daniel Barnes David Gaskin Full name(s) Daniel Barnes David Gaskin Position (eg Secretary, Chair) GroupLead Volunteer GroupChair Date 6th April 2025
	Daniel Barnes	David Gaskin

	Daniel Barnes	David Gaskin

	GroupLead Volunteer	GroupChair
	6th April 2025
	6th April 2025

Trustees' Annual Report 7

1st Gresley Scout Group

Charity Number 520674

1st Gresle Scoul Grou 2024 Accounts 2024 2023 Income 8ank Interest Oonation 556.69 334.23 934.23 Events 5,770. 1,915. 11,430.63 17,656.48 87.98 6,466.60 1,141.( Fundralsln8 Gllt Ald Membership Fees oiher Income lllde ndent Verificatlon 14,903.75 121.53 8.017.52 I have independently examlned the accounts of 1st Gresley Scout Group as set out adjacent lor the year endin8 31 December 2024. Rent 12,824.25 Expense Activity Equipment Admin Badge5 8ank Fee5 Camplng Equlprnent Cleaning Supplies/Contractors Entertalnment 668.23 63.82 LCh$9.27 io. 1,196.27 4.884.LKI My responsibilltles are to l- Identify whether or not proper accountln8 records have been kept. 2- Check that the accounts ae wlth the accountlng records. 3- Look for possible $18nilicant errors In the accosjnts. 839.76 1,422.81 3,0%.59 1,961.26 51.C 6,50&9) 39.92 1,288.59 1.319.39 1.812.68 5,4Q).lJO 440.48 Events 5.604.60 4- Check that the account5 have been properly prepared In accordance wlth the Charltles Act. Flnanclal Shorta8e GoCardless/osM Fees Insurance 1.041.04 1,272.84 3.097.81 6,201.CtI 440.92 Wherè mattèrs arfse from thls examlnallon that slve cause for concern, It Is my duty to report li. Meetln8S Membershlp Costs Rates Traller REPORT: Tralnln8 Travel UnllormlClothln8 i(tJ. iO.LKS 584.16 3.562.48 14.99 L644. 30. No matters have arlsen durln8 the course af my examlnatlon where I have cause to 8lve an adverse ieport. 687.17 2,575.30 2& $50.75 30. Venue lrnprovements Venue Malntenance Wreaths Sl8ned: Name: Job tItFe: Nlcola Mark5 Accounts Dlrector Account balantes BANK ACC- Group Maln BANK ACC- Group Capltal BANK ACC- Group Fundralsln8 BANK ACC-Hard5hip Fund BANK ACC- Beavers (Frldayl BANK ACC- Beaver5 (Tuesdavl BANK ACC- Cub5 ITue5,Tl8er51 I39.60 so,cKx).cx) 10.745.36 455.50 1,9?9.29 19,488.86 8,759.05 605.79 Oaie: 1,194.47 1,319.51 2,675.82 p11 BANK ACC- Cub5 IThur5,Wolvesl BANK ACC- Scout5 (Ffldayl CASH- GSL CASH- Cub5 (Thursdavl EQUAiS- GSL EQUALS- Beaver5 (Fiidayl EQUALS- Cub5 ITue5daysl Expense Account Bank Acc- Group Camp 2,621.45 3,672.29 253.83 21.67 269.79 99S.59 221.31 250.1XJ L021.18 869.39 70&31 Summary Account balance brought forward Total income Total expenditure Net income 4586.63 50.241.03 31,496.23 18,744. 64,331.43 41.777.87 31.918.86 28.110.10 3.808.76 45.586.63 Account balan carrled forward