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2022-12-31-accounts

1[st] Gresley Scout Group - Annual General Meeting

1[st] April 2023 – 7.30pm

Agenda

  1. Welcome and Introduction to AGM – Daniel Barnes – Group Chair

  2. Apologies

  3. Group Scout Leader Report – Rob Goodyer – Group Scout Leader

  4. Accounts Presentation & Adoption – Jodie Collins – Group Treasurer

  5. Group Chairs Report – Daniel Barnes – Group Chair

  6. Executive Committee nominations

  7. a. Group Chair by GSL

  8. b. Treasurer

  9. c. Secretary

  10. d. Elected Members (e.g. Section Leaders)

  11. e. Co-Opted Members (e.g. People with specific skills)

  12. f. Nominated Members (e.g. Fundraising Chair)

  13. District Report

  14. Any other business

  15. Close by GSL

Group Scout Leader AGM Report 2023

2022 was a chance to get back to some normality. Group numbers declined over the previous 2 years due to the pandemic, so the aim was to regrow. 2020 – 104, 2021 – 69, 2022 – 69, 2023 - 103 As you can see, we have got back to pre-covid numbers.

Our biggest growth area has been the cub section due to the opening of our wolf pack on Thursday nights, this has complimented the Tiger pack on Tuesday nights. They share the same programme. Tuesday Beavers has started to grow, however we do have leadership challenges that prevents us from growing further. Friday Beavers remains steady.

Scouts has seen changes in leadership but now has a healthy programme and committed leaders to move it forward. However, we foresee that we will need another Scout section in the next 6/12 months due to increasing numbers in Cubs moving up.

Programme delivery across all sections has been broad and robust and well received by the children. In total the badges awarded have totalled 1067 in 2022. 16 of these were the top awards for the section.

Various nights away experiences have taken place as themed sleepovers at the HQ, to camping at local campsites like Drum Hill, Willesley and Oaks in Charnwood. This included our Group camp in June 22 with nearly 100 people attending. Our Beavers camped outdoors in tents for the 1st time. Despite some rather wet weather, all enjoyed the experience. And despite the tiredness, the leaders want to do it again in 2023.

I would like to thank our fantastic leadership team. Nearly all have multiple roles in Scouting, some help in at least 2 sections and run activities like Archery/shooting etc. The planning and numerous meetings they attend as well as the section nights is beyond brilliant. Without them the experiences that the beavers, cubs and scouts have, would not be as rich. Are volunteers are the best.

Lastly – Some of you will know that I have decided to step down as Group Scout Leader. After 26 years in various leadership roles inc cub leader, district commissioner, group scout leader (twice), group chair etc it is time to have a rest. I am sure I will get roped into doing something else in scouting at some point. I have been involved in scouting almost all of my life, so it’s in my blood. It has been a privilege to be part of this great movement, but more importantly supporting my local community and Gresley Scout Group. I hope I have cemented and passed on the Gresley traditions that were taught me over the years

As Robert Baden Powell quoted:

No one can pass through life, any more than he can pass through a bit of country, without leaving tracks behind, and those tracks may often be helpful to those coming after him in finding their way

Thankyou

Rob Goodyer

Group Scout Leader

Group Chair Report

Rob Goodyer

To begin with on behalf of the executive team at Gresley we must thank Rob for all he has achieved during his time in Scouting.

The impact he has made on both Children and Adults over the years are quite simply astonishing. There are two types of people in this world. The ones that get “stuff” done and those that don’t. Rob is most certainly someone that gets things done!

As he says, he isn’t slipping away that easily and will remain on the executive team in some capacity (what that looks like is to be confirmed).

Leaders/Assistant Leaders/Occasional Helpers/Group Executive

Without these volunteers, Scouting doesn’t function! Their commitment to making children awesome adults of the future is why we function/exist!

Website/Social Media/Emails

This year we have invested in having our own website/emails setup. All leaders now have @1stgresley.org.uk email addresses. Please bear with us whilst we amend all the communication channels to the new domain data.

Secondly, we now have an external facebook page to allow us to show/tell what we do! Please follow us/like the page!

HQ Extension

We have some good news - Yesterday (31st March 2023) we were granted conditional planning permission by South Derbyshire District Council.

We only need to raise nearly £1m to complete the works. Gulp!

If you want to help us with this (no particular skills are needed) please collar me for a conversation or drop me an email to daniel.barnes@1stgresley.org.uk.

Yours in scouting

Daniel Barnes

Group Chair

- 1ST GRESLEY CUBS TIGER CUB PACK (TUESDAYS)

– AGM REPORT APRIL 2023

Our Leaders

I am very proud and pleased with the way the leadership team has developed, with the management of the program, the creation of new exciting activities, and ongoing badgework all taken up with vigour and enthusiasm.

As of April 2023 we have the benefit of 5 uniformed leaders and 1 young leader.

I want to thank Anthony, Jon, Lewis, Nigel and Rachel for all of their hard work and for giving up their free time to continue, and improve, our already successful packnights and weekend activities. New leaders have been welcomed into our pack, bringing with them new ideas and new skills. Also our young leaders play a pivotal role in the running of pack nights. Having young leaders in our leadership team gives relatable role models to the cubs and bridges the gap between cubs and leaders.

The support of our Executive Team and our Cub Parents is also vital in the running of 1st Gresley Cubs, so a thankyou to them is well deserved.

Our Cubs

As always we have a constant turnaround of cubs, coming up from beavers and moving on to Scouts. We averaged a membership of 26 cubs over the year with 17 new-membership investitures being performed. This level of membership is appropriate for the number of leaders we currently have in place and the programme performed.

Our current membership is spread over the whole age range of Cubs, so we structure our program to cover all levels of Cub Scouting skills. Our older Cubs enjoy mentoring the newer members and showing off what they’ve learnt. Sixers and Seconders within each Six are continuously reviewed to ensure an even age spread through the Six and give chances for older Cubs to develop their own leadership potential.

The Pack Night Program

We have made efforts to provide a varied pack night program, mixing sports, games, cooking, craft activities, learning opportunities and skill development. Badgework plays a large part of the program, giving a sense of achievement for the Cubs and demonstrating their growing skill set. Our program is shared with 1st Gresley's other pack - Wolf Cubs, running on Thursdays. This ensures parity over the two packs, and allows joint activities, sleepovers and camping.

181 activity and staged badges were awarded in the period April 2022 to April 2023. covering: Challenge Badges - Adventure, Outdoors, Personal, Skills, Team Leader and Teamwork. Activity Badges - Artist, Astronomer, Disability Awareness, Entertainer, Gardener, Hobbies, International, Physical Recreation, Sports Enthusiast, World Faith. Staged Badges - Air Activities, Emergency Aid, Navigator, Nights Away, Joining In We are fortunate at Gresley to have access to excellent specialist activity leaders and equipment. Rifle shooting, archery and fencing are all part of our program thanks to the hard work of a volunteer force of fully certified and experienced adventure leaders.

– A review of activities this past year April 2022 to April 2023

It has been a great year, with a diverse range of skill development, outings and general fun stuff. A quick summary:

Outside activities – Fires and Axework. Sports on the Common when the weather allowed. Hikes – both day and night – around the local area incorporating nature observation and mapwork Sleepovers – Themed overnighters at the Scout HQ.

Weekend Camping – at Willesley and Oaks-in-Charnwood Campsites.

Scouting Skills – Mapping, compass skills, navigation and astronomy, camp craft, camp cooking, knotting, fire building and fire safety, pioneering and structure building, first aid and personal safety, circus skills (with our resident, fully trained, clown and magician).

Sports – Rifle shooting, archery, climbing, fencing, ball games, curling, athletics and many others. Craft – Making models and cards for special occasions, making huge messes with whatever we can get our hands on.

Games – lots and lots of games (some invented by the Cubs themselves)

The coming year

We are planning for another great year, with even more fun and learning.

Our plans for badgework will include topics not covered in last year’s badge program – eg Map Reading, Digital Awareness, Athletics, and further advancement of the staged skill badges, as well as aspects of all of the cub challenge badges which are constantly updated with every activity from every pack night.

Outings will be organised with the coming good weather, more of the same - fresh air and adventure outside. Hikes and sleepovers with camps under canvas, not too far for parents to be taxis but, as far as the cubs are concerned, a million miles away.

4 sleepovers and 4 camps are planned in for the next year, keeping us all busy.

Our waiting list for Cubs places is filling rapidly, we will do our best to get every interested child a place as soon as we are able in one of our two packnights. This hinges on the availability of leaders. We will be looking to recruit extra adult leaders or occasional helpers to aid this.

It is important to us to develop our young leaders. They are vital to the future of our group. We will be supporting them in completing their scheduled training, which will involve them in the organisation and management in the year’s program.

We hope that this coming year will be as good as the last one and an even better time will be had by all.

Yours in Scouting,

Section Leader – Cubs (Tuesdays)

1[st ] Gresley Beavers (Friday) - AGM Section Report 2023

Leadership team

We are lucky to have a strong team with a vast range of skills to support the Beavers to learn and develop Skills for Life. Both Emma and I joined the section in 2018, Zoe joined in 2019 and Skye who started as a young Leader in 2019, and is now continuing as a leader. We currently have one young leader, Solomon who joined us in January. I would like to personally thank them for all their help and support, as well as Paul as an Occasional helper and all the parent helpers who have offered support when needed.

We pride ourselves on being fully inclusive and adaptable in our approach to ensure any child wanting to try Beavers is welcomed and supported to build their self-confidence and become a valuable member of the section. We support all members to try everything once, even if it feels ‘scary’, to support their own personal development and to build faith in their own abilities.

Programme

We offer a dynamic programme, which includes ideas for activities, games and badges discussed with the Beavers during Log chews and at various points throughout the term. We encourage the Beavers to decide which games they would like to play during a session, taking the lead to instruct their peers on the rules. We have had some interesting variations of current games and brand new games they have created themselves.

Over the last year, Beavers have enjoyed visiting Harsthorne Church, climbing the very steep steps to view the impressive Bell tower, and having a go at bell ringing. We have also had a go at skiing, completed Hikes around local areas, balanced on the big red ball, and learnt how to keep ourselves safe both inside and outside the home supported by a visit from the local PCSO’s. We have learnt about keeping healthy and the importance of being active, different ways we can communicate with each other, creating our own indoor terrariums, how to build a fire and cook on open fire, and of course our annual summer water fight.

The Beavers enjoyed taking part in our first Summer Group Camp; this was a huge achievement for us, it was the first outdoor camp for the Beavers and also the first 2-nightcamp. Due to its success, we are planning another group camp in July. We enjoy hosting themed indoor sleepovers; the last one involved travelling around the world in 24 hours. We transformed the meeting room into a plane and visited France, China, Australia and America, taking part in different activities reflecting the respective country. The Beavers (and leaders) even succeeded in their challenge of sampling dried crickets!

The Beavers have earnt an impressive 267 badges from 1st April 2022 – 31[st] March 2023.

Badges awarded include:

Two individuals have achieved the highest award possible in Beavers, their Chief Scout Bronze award.

Next Year

Six Beavers have recently successfully continued their scouting journey and ‘Swam Up’ to Cubs. This means we are able to offer new children the opportunity to join our section and begin their own Scouting journey, learning new skills for life. We hope this coming year will be even more successful, and we have already planned another themed sleepover, to celebrate the Kings Coronation and another Summer Group camp. We are also hoping to finalise a sleepover at Gulliver’s Kingdom in Matlock.

Finally, we would like to thank all parents for their continued support and look forward to another successful year of adventures.

Jade (Badger)

Section Leader – Beavers (Fridays)

1[ST] GRESLEY TUESDAY BEAVER REPORT – AGM REPORT APRIL 2023

Leaders

We have a very small Leadership team for Tuesday beavers as is just consist of Joel and Cass. As of April 2023 we have 2 uniformed leaders and 2 young leaders.

I want to thank Cass for all her hard work not only supporting all the Beavers but sorting badges emails and contacting parents behind the scenes.

We are looking for new Beaver Leaders on a Tuesday so if you want any more information, please ask one of us for more information.

Beavers

We have a growing number of Beavers, coming up from the waiting list. We currently have 17 Beavers. We will try and accommodate any one else who wants to Join our beaver.

Beavers are divided up into Lodges to help each other though activities and camps. We have a Lodge Leader for each of a lodges

Beavers work towards badges and towards their Bronze Scouts award as well and learning different camp crafts, how to put up tents and much more

– A review of activities this past year April 2022 to April 2023

It has been a great year, with a diverse range of skill development, outings and general fun stuff. A quick summary:

Yours in Scouting,

Joel

Section Leader – Beavers (Tuesdays)

Wolves Cub Section Report 2023 (Thursdays)

Our second year as a section has been very successful, now with a membership of 27 young people, with over 20 attending every week. We have enjoyed 3 Camps and 2 Sleepovers joined together with the Tiger Cub pack.

Cubs

The Cubs have earnt 190 activity and staged badges between them this year, which include a very impressive 91 Nights Away. They are enjoying a varied, exciting programme on our regular evening meetings covering a wide range of topics such as Emergency Aid, Astronomy, Arts & Crafts, Map Reading, Disability Awareness and International Events.

Next term we will be working on our Map Reading skills along with Digital Awareness and Athletic abilities. We have planned some hikes and a full programme to keep the Cubs busy. We have also planned in 4 Sleepovers and 4 Camps in the next 12 months which will include the Group Camp in July.

Leaders

We currently have 3 uniformed leaders and a regular parent helper, (soon to become a uniformed leader). I would like to take this opportunity to thank the leaders, Nina and Marina as without them giving up their time the section could not operate. Can I also thank Joel, who is stepping down from the Cub section, to concentrate on the Beaver and Scout sections that he runs. I would also like to thank the parent helpers and occasional leaders that have enabled us to take part in so many weekend events.

We are looking to increase the leadership numbers, to keep being able to offer the young people this facility and the opportunities that Scouting allows. So, if anybody would like to join us and help out, please contact any of the leaders and we can chat about what is involved.

Yours in Scouting

Nigel Maude

Section Leader – Cubs (Thursdays)

1[ST] GRESLEY SCOUTS - AGM REPORT – APRIL 2023

Leaders

I am very proud to say that we have grown and developed are leadership team in scouts, gaining more knowledge and experience as well as diversifying are leadership team and knowledge base within our team.

As of April 2023 we have 5 uniformed leaders and 1 young leader.

I want to thank Rich, Jon, Jade, Nigel and Marina for all of their hard work and for giving up their time to continue, and improve scouts to the best it can be.

Scouts

We have a growing number of scouts, coming up from cubs and a few of the waiting list . We currently have 25 scouts and will be at around 30 – 36 scouts by the end of 2023.

Scouts are divide up into patrols to help all age range and abilities support each other though there activities on a troop night and why we are out camping. In Patrol has a Patrol leader who looks after their group (no more than 6) and a assistant patrol leader that supports them in doing this. Scouts work towards badges and towards their gold Scouts award as well and learning different camp craft, survival techniques and much more. We try to give the scout a wide range of activities to keep them engaged and to encourage them to learn new skills.

– A review of activities this past year April 2022 to April 2023

It has been a great year, with a diverse range of skill development, outings and general fun stuff. A quick summary:

Yours in Scouting,

Joel

Section Leader – Scouts

Treasurers Report

First of all thanks must go to Vicky Hall who was treasurer for the earlier part of 2022. Her groundwork on getting us up and running using the Accountancy tool has proven invaluable to give us a more simplified tool to manage our finances.

In terms of our accounts for year ending 2022, these are yet to be independently signed off, but we foresee no problems due to the accountancy system used. This should be completed within the next two weeks by a suitable person. If there are any issues, we will call an Exceptional AGM to resolve.

In terms of our financial position at year end, we were up by £4689.38. But please note this also includes the Covid grant of £2667.00. That has now finished, and we will be dependent on our normal income/outgoings.

The group strategy is to make a surplus each year to enable reinvestment back into the HQ/equipment and activities for the end users and lastly to ensure sufficient reserves are available e.g. Covid Times.

----- Start of picture text -----
2022 2021 Notes
Income
Bank Interest £18.56 £3.12
Donation £774.02 £62.14
Camps are the biggest component
Events £7,175.47 £1,054.50 here
Fundraising £277.91 £360.00
Gift Aid £4,783.24 £0.00 Claim covers a number of years
Government Grants £2,667.00 £17,669.21 Last of the Government covid grants
Two elements - small subs increase
but mainly down to increase in
Membership Fees £11,261.00 £9,417.00 youth membership
National Lottery Grants £10,000.00 £0.00 Solar Panels Grant
Other Income £22.00 £140.00
Pre-School rent from 2021 landed in
Rent £12,732.40 £5,125.40 2022
----- End of picture text -----

----- Start of picture text -----
Expense
Activity Equipment £233.39 £0.00
Admin £222.19 £51.77
Fantastic to see! Badge costs have
Badges £1,343.95 £722.65 risen significantly as well
Bank Fees £72.00 £0.00
Camping Equipment £1,178.07 £1,004.87
Cleaning Supplies/Contractors £1,425.59 £1,049.88
Entertainment £542.80 £0.00
Events £7,877.99 £822.09 Mainly camps
Extension (planning etc) £4,046.20 £0.00 Planning fees for Extension works
Financial Shortage £99.72 £0.00
GoCardless/OSM Fees £973.06 £497.17
Insurance £1,495.50 £1,343.41
Leader Uniform/Clothing £61.05 £145.00
Meetings - Beavers £502.65 £303.77
Meetings - Cubs £347.82 £168.50
Meetings - Scouts £601.79 £126.14
Membership Costs £3,289.00 £3,372.50 Capitation
Rates £375.64 £263.17
Trailer £16.25 £0.00
Training £202.50 £0.00
Travel £81.00 £0.00
Utilities £1,977.35 £2,745.41
Venue Improvements £17,275.30 £0.00 Solar Panels/battery storage
Venue Maintenance £751.41 £17,036.67
Wreaths £30.00 £80.00
----- End of picture text -----

----- Start of picture text -----
Account balances
BANK ACC - Group Main £3,173.28 £1,950.54
BANK ACC - Group Capital £21,316.23 £19,579.34
BANK ACC - Group Fundraising £6,664.32 £6,225.41
BANK ACC - Group Family Camp £826.03 £587.77
BANK ACC - Beavers (Friday) £924.80 £1,184.18
BANK ACC - Beavers (Tuesday) £1,099.10 £1,056.26
BANK ACC - Cubs (Tuesday) £2,342.36 £2,496.58
BANK ACC - Cubs (Thursday) £1,349.20 £0.01
BANK ACC - Scouts (Friday) £3,115.52 £3,589.31
CASH - Beavers (Tuesday) £0.00 £51.49
CASH - Beavers (Friday) -£11.38 £6.69
CASH - GSL £10.63 £59.72
CASH - Cubs (Tuesday) £128.02 £128.02
CASH - Cubs (Thursday) £5.29 -£8.99
CASH - Scouts (Fridays) £66.45 £182.16
EQUALS - GSL £186.65 £0.00 To make leaders lives easier!
EQUALS - Beavers (Tuesdays) £99.93 £0.00 To make leaders lives easier!
EQUALS - Beavers (Friday) £5.30 £0.00 To make leaders lives easier!
EQUALS - Scouts (Fridays) £130.51 £0.00 To make leaders lives easier!
EQUALS - Cubs (Thursdays) £95.63 £0.00 To make leaders lives easier!
EQUALS - Cubs (Tuesdays) £250.00 £0.00 To make leaders lives easier!
Summary
Account balance brought forward £37,088.49 £32,990.12 12% increase
Total income £49,711.60 £33,831.37 47% increase
Total expenditure £45,022.22 £29,733.00 51% increase
Net income £4,689.38 £4,098.37 14% increase
Account balance carried fwd £41,777.87 £37,088.49 13% increase
----- End of picture text -----

I have independently examined the accounts of 1[st] Gresley Scout Group as set out above for the year ending 31[st] December 2022.

My responsibilities are to:

  1. Identify whether or not proper accounting records have been kept.

  2. Check that the accounts agree with the accounting records.

  3. Look for possible significant errors in the accounts.

  4. Check the accounts have been properly prepared in accordance with the Charities Act.

Where matter arise from this examination that give cause for concern it is my duty to report it.

Report (TBC):

No matters have arisen during the course of my examination where I have cause to give an adverse report.

Signed:

Name:

Job Title:

Date:

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