3rd SANDIACRE SCOUT GROUP TRUSTEES’ ANNUAL REPORT AND ACCOUNTS FOR THE YEAR 1st APRIL 2024 to 31st MARCH 2025
Charity Registration Number 520672 Group Registration Number with The Scout Association 33983 Principal address Scout Headquarters Stanton Road Sandiacre Nottingham NG10 5DD TRUSTEES during the year: Chair Mr P Dumelow Treasurer Mrs A Coles Group Lead Volunteer Mrs J Dean Trustees Mrs V Dumelow
Mr P Dumelow Mrs A Coles Mrs J Dean Mrs V Dumelow Mrs D Scott. Mrs T Horsley Mrs R Skelton Mr M Cliff
Contact Name and Address
Mrs V Dumelow 28 Albert Road, Sandiacre Nottingham NG10 5BU
Page 1
3rd SANDIACRE SCOUT GROUP
Structure, governance and management
Description of charity’s trusts
The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are common to all Scouts.
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
The Group’s constitution was amended to meet the current requirements of The Charity Commission and The Scout Association adopted at the 2024 AGM, this Constitution will be re-adopted at the AGM held on 10[th] July 2025.
Additional governance issues
The Group is managed by the Trustee Board, the members of which are ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with the legislation applicable to charities. This includes the registration, keeping of proper accounts and making returns to the Charity Commission as appropriate. All trustees give their time voluntarily and receive no remuneration or expenses.
The current Board consists of Chair, Treasurer, 6 Trustees, All Members of the Trustee Board are encouraged to complete Being a Scouts Trustee learning within the first 6 months of joining the Board. The Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation’s policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.
Risk and Internal Control
The Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to the building, property and equipment - The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members - The Group through the membership fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fundraising – The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders - The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then, there would be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Reduction or loss of members – The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as a whole; then there would be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Page 2
3rd SANDIACRE SCOUT GROUP
Objectives and activities
The Purpose of Scouting - Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
The Values of Scouting - As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with others and make friends.
The Scout Method - Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
-
enjoy what they are doing and have fun
-
take part in activities indoors and outdoors
-
learn by doing
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share in spiritual reflection
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take responsibility and make choices
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undertake new and challenging activities
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make and live by their Promise.
The Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Activities and Events during the year
The Group’s registered members increased by 2 to 66 young people belonging to the Beaver Colony, Cub Pack, and Scout Troop as recorded in the 2025 census.
The weekly programmes devised by the Group’s dedicated and unpaid volunteers are challenging, entertaining and varied. The Group is very proud of all the achievements of its members and a summary of each section achievements follow.
Beavers - Beaver numbers have remained at 24 during the year, 10 have swam up to Cubs but were immediately replaced from the waiting list.
Badges completed during this year include:-
Challenge awards – Outdoor, Adventure, Teamwork, Skills and World
Activity badges:- Disability, Health & Fitness, Explore, Money Skills, Cooking, Camp crafts My Faith.
10 Chief Scout Bronze awards were attained which is a fantastic achievement for all as its the highest award for Beavers to work towards.
Beavers have visited the local Tesco’s where they made fruit kebabs and were adventurous at Bramcote Park, They enjoyed a sleepover at the Scout hut and an afternoon performance of Oliver at Derby Theatre.
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Page 3
3rd SANDIACRE SCOUT GROUP
Activities and Events (continued)
Cubs – Cubs have maintained their numbers at 24 during the year and have had an eventful year of games and activities. In September 2024 the pack went to their first camp for a few years, they attended the first camp of the newly merged Erewash District at Drum Hill Scout camp, they had a brilliant time taking part in activities such as abseiling, den building and grass sledging. Cubs visited local allotments to see how food was grown, helped prepare their own food in the kitchen at the Scout hut during their sleepover in January and learnt outdoor cooking skills which included making hot chocolate using Kelly kettles and cooking Smores over a camp fire. An enjoyable afternoon was spent at Derby Theatre watching a great production of Oliver and a brilliant games evening with Wollaton Cubs. The Cubs have worked towards and earned themselves the following badges:
Challenge awards – Our Outdoors, Skills, Our World, Teamwork and Personal.
Activity badges – Environmental, Disability Awareness, Chef, Entertainer, Gardener and Scientist.
One of the Cubs was awarded their Chief Scout Silver award, a marvellous achievement. Well done Isaac.
Scouts –Scout numbers have risen to 18 during the year, numbers continue to be a challenge as Scouts compete with other activities that young people have to choose from on a Friday night. Scouts have completed their World Challenge and several other badges.
They visited Drum Hill Scout camp for a tomahawk throwing evening in July 2024 and enjoyed a TenPin bowling party at Christmas.
The Trustee Board
The headquarters at Sandiacre are used by all Scout sections plus a unit of 11 Explorers and 80 Rainbows, Brownies, Guides and Rangers all of whom help in the fundraising required to maintain these premises. Springfield Pre-school continue to rent the premises during the day in term time, their rent of £6,000 per annum helps fund the premise utility costs. The annual bonfire raised a phenomenal total of over £6,000, our best ever, thank you to all who attended and thank you to Councillor Wayne Major for his £500 donation. Volunteers are still a challenge, there was a good number of volunteers on Saturday to set and run the event however only nine core volunteers on Sunday to clear St Giles Park, put away all equipment used and clean the hut. More volunteers are needed on Sunday to ensure the future of this brilliant event which is popular with local families and the wider community.
The Summer Fayre raised £257 and the Christmas Fayre raised a further £671 to enable the group to look after our headquarters,
The Group also took part in the annual Christmas Tree Festival at St Giles Church, Sandiacre and although they did not receive an award were delighted to have been asked again this year to take part in a community activity.
Young Members of Beavers, Cubs & Scouts all joined together to sell remembrance poppies outside the local Co-op raising £282.34 towards Erewash District’s total.
A very successful work weekend was held with volunteers from all sections, both Scouts and Guides, helping to sort and tidy the Camp store. A big thank you to all who helped.
Sandiacre Scout group still urgently needs to attract volunteers both for supporting the young people in their personal development at the evening sessions and for help organising and running fundraising events.
Page 4
3rd SANDIACRE SCOUT GROUP
Financial Review
Reserves Policy
The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, which this year equates to £8,216 (2023/24: £11,718). The Group Executive held unrestricted reserves of £33,080 against this at the year end. There are two Designated Funds included in Unrestricted Funds these are: rent deposit £500 and monies held after a Beaver Colony closed £581.30.
Investment Policy
The Group's Income and Expenditure is relatively small and, as a consequence, does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks.
Plans for future periods
The group actively continues towards their goal in recruiting new volunteers for all sections so that their aim of providing an environment and atmosphere conducive to their members achieving their full physical, intellectual, social and spiritual potentials is achieved.
Some of the building projects being considered are:
investigating repairs required to the floor and potential new floor
investigating how to make the headquarters more accessible to all constructing fencing around part of the headquarters perimeter considering the viability of installing solar panels to make the building more energy efficient.
Declaration
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the Charity’s trustees
Paul Dumelow Chair 29[th] May 2025
Page 5
3rd Sandiacre Scout Group (Charity no. 520672) Receipts and Payments Account
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Year start date Year end date
For the year
01/04/2024 To 31/03/2025
from
Receipts and payments
2024/25 2023/24
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Receipts
Donations, legacies and similar
income
Membership subscriptions 7,000 - - 7,000 7,155
Donations 1 - - 1 -
Youth programme and activities 2,040 - - 2,040 1,080
Other similar income - - - - 334
Sub total 9,041 - - 9,041 8,569
Grants
Maintenenace grant - - - - -
Other grants - - - - -
Sub total - - - - -
Fundraising events (gross)
Bonfire 9,011 - - 9,011 4,199
Summer Fayre 820 - - 820 -
Christmas Fayre 851 - - 851 1,177
Sponsored walk - - - - 403
Other fundraising activities 10 - - 10 71
Sub total 10,693 - - 10,693 5,850
Scout hut income
Hire of building 6,000 - - 6,000 6,000
Hire of equipment - - - - -
Other Scout hut income - - - - -
Sub total 6,000 - - 6,000 6,000
Investment income
Bank interest - - - -
Building Society interest - - - - -
The Charity Deposit - - - - 337
Other investment income - - - - -
Sub total - - - - 337
Total Gross Income 25,734 - - 25,734 20,756
Asset and investment sales, etc. - - - - -
Total receipts 25,734 - - 25,734 20,756
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3rd Sandiacre Scout Group (Charity no. 520672) Receipts and Payments Account
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Year start date Year end date
For the year
01/04/2024 To 31/03/2025
from
Receipts and payments
2024/25 2023/24
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Payments
Charitable Payments
Membership subscriptions paid on to
3,498 - - 3,498 3,104
District
Youth programme and activities 4,046 - - 4,046 3,506
Leader uniform contribitions 142 - - 142 78
Rates 108 - - 108 102
Water and Sewerage 668 - - 668 643
Electricity and Gas 4,028 - - 4,028 4,931
Repairs and Renewals 829 - - 829 2,387
Cleaning costs 618 - - 618 924
Insurance 1,926 - - 1,926 2,477
Printing and photocopying - - - - 28
Jamboree and Jamborette - - - - 250
t ib ti
AGM expenses 40 - - 40 72
Bank charges - - - - -
Thank you gifts & donations 20 - - 20 120
Subscriptions - - - - -
Guide leader membership fees - - - - 600
Other expenses - - - - 34
Sub total 15,922 - - 15,922 19,257
Fundraising expenses
Bonfire 2,914 - - 2,914 3,260
Summer Fayre 563 - - 563
Christmas Fayre 80 - - 80 769
Sub total 3,557 - - 3,557 4,029
Total Gross Expenditure 19,478 - - 19,478 23,285
Asset and investment - - - - 195
Total payments 19,478 - - 19,478 23,480
Net of receipts/(payments) 6,256 - - 6,256 - 2,724
Transfers between funds - - - - -
Cash funds last year end 33,710 - - 33,710 36,434
Cash funds this year end 39,966 - - 39,966 33,710
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3rd Sandiacre Scout Group (Charity no. 520672) Receipts and Payments Account
For the year from
Year start date
Year end date
01/04/2024 To 31/03/2025
Statement of assets and liabilities at the end of the year
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31st March
31st March 2025
2024
Unrestricted Restricted Endowment Total funds Total funds
funds funds funds
£ £ £ £ £
Cash funds
Bank current account 39,490 - - 39,490 33,292
Bank deposit account - - - - -
Cash/Floats 476 - - 476 418
Total cash funds 39,966 - - 39,966 33,710
(agree balances with receipts and payments a/c) ok ok ok ok ok
Other monetary assets
Tax claim 4,000 - - 4,000 4,000
Debts due from the
County/Area/District/Group - - - - -
Insurance claim - - - - -
Sub total 4,000 - - 4,000 4,000
Investment assets
Investment property - detail - - - - -
Quoted investments - - - - -
Other investments - detail - - - - -
Sub total - - - - -
Non monetary assets for
charity's own use
Badge stock - - - - -
Land and buildings 417,969 - - 417,969 398,066
Scouting equipment, furniture etc 46,793 - - 46,793 43,732
Other - - - - -
Sub total 464,763 - - 464,763 441,798
Liabilities
Accounts not yet paid - - - - -
Subscriptions in advance - - - - -
Loan - detail - - - - -
Other liabilities - - - - -
Sub total - - - - -
Total net assets 508,729 - - 508,729 479,508
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The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 29th May 2025 (the date of the Trustee Board meeting that approved the accounts) and signed on their behalf by
| Signature | Print Name Paul Dumelow Chair Anne Coles Treasurer |
|---|---|
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of 3R0 SAFaDIACRE SCOUT GROUP On accounts for the year ended 3110311025 Charity no (if any) i2oGII Set out on pages I report to the trustees on my exam ination of the accounts of the above charity ("the Trust.) for the year ended Responslbllitles and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of th8 Act. Independent trhe charity's gross Income exceeded £250,000 and l am qualified to examlner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable. I have completed my examination, I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements concerning the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Ple words in fhe brackets if they do not apply. Signed: Date: 10 1015 Name: 6ENI Lic Relevant professional qualification(s) or body (if any): iNDEPENOEKJf FINIA WJCIRL AOVISE IER Oct 2018
Address: 6UQY ROAD, 6fiMFORD, IIOCK-IORLE, OLII ¥OG Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018