Trustees' Annual Report
For the period
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From (start date) 0 1 0 1 2 4 to end date 3 1 1 2 2 4
Section A Reference and administration details
Charity name THE 1ST RIPLEY GROUP BOY SCOUTS
Other names the charity is known by 1ST RIPLEY SCOUTS
Registered charity number (if any) 5 2 0 6 7 1
HQ registration number 1 0 0 1 0 6 0 6
Charity’s principal address 1ST RIPLEY SCOUTS
HILL STREET
RIPLEY, DERBYSHIRE
Postcode D E 5 3 R T
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Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|
| JULIAN TURNER | CHAIR | |
| SALLY OGDEN | TREASURER | |
| HELEN GRATION | SECRETARY | 01/01/2024 - 13/06/2024 |
| MICHAEL HAWLEY | GROUP LEAD VOLUNTEER |
|
| LAURA HALL | 01/01/2024 - 13/06/2024 | |
| ANGELA ALLWOOD | ||
| ROTHWELL OGDEN | 01/01/2024 - 13/06/2024 | |
| JULIE ANN AULT | 01/01/2024 - 13/06/2024 | |
| DAVID HAWLEY | ||
| RONALD ASHTON | ||
| MICHAEL THOMPSON | ||
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
| Type of advisor | Name | Address |
|---|---|---|
| NONE | ||
1 LT700001 (3rd December 2018)
| Section B | Structure, governance and management |
|---|---|
| Description of the charity’s trusts (e.g. trust deed, constitution) Type of governing document (e.g. appointed by, elected by) Trustee selection methods (e.g. trust, association, company) How the charity is constituted |
We have a constitution. The latest version was approved at our AGM on Thursday 13th June 2024. It is an adapted version of the standard in Chapter 5 of the Scouts Policy, Organisation and Rules. See "https://www.scouts.org.uk/volunteers/running-things- locally/trustee-boards/your-constitution/" The Trustees are appointed in accordance with the constitution. TRUST, ASSIGNMENT DATED 9TH AUGUST 1950, UPON THE TRUSTS OF THE BOY SCOUTS ASSOCIATION TRUST DEED 1935. |
Additional governance issues (optional information but encouraged as best practice)
|Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
You may choose to include additional
information, where relevant, about:|TRUSTEE BOARD |The Group is managed by a Trustee Board appointed in
accordance with the consistution, the members of which are the Charity Trustees of the
Scout Group which is an educational charity.
COMPLIANCE |(1) As charity trustees they are responsible for complying with
legislation applicable to charities. (2) This includes the registration, keeping proper
accounts and making returns to the Charity Commission as appropriate.
MEMBERSHIP |The Trustee Board consists of: (a) 2 independent representatives
being the Chair, and the Treasurer; (b) the Group Lead Volunteer; (c) mmemberss of
the Group Scout Council who stand for appointment.
MEETINGS |The Trustee Board meets every 2 months.
TRAINING |Members of the Trustee Board must complete the Growing roots learning
within 6 months of joining the board, as provided by the Scout Association.
RESPONSIBILITIES |The Trustee Board exists to support the Group Lead Volunteer in
governing the Group, and is responsible for: (a) running of the group; (b) managing the
finances of the group; (c) ensuring the group carries out the purposes it was set up for
and no other; (d) ensuring the scouts policy, organisation and rules are followed; (e)
ensuring that legislation is observed; (f) ensuring that charity laws and rules are applied;
(g) avoid exposing charity assets, beneficiaries, and reputation to undue risk; (h) the
insurance of persons, property and equipment; (i) appointing any sub teams that may be
required; (j) and appointing group administrators and advisors other than those who are
elected.|
|---|---|
2 LT700001 (3rd December 2018)
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Section B Structure, governance and management (continued)
# Risk and Internal Control
IDENTIFICATION | (1) The Trustee Board has identified the major risks to which they
believe the Group is exposed; these have been reviewed and systems have been
established to mitigate against them. (2) The main areas of concern that have been
identified are as noted below.
DAMAGE TO BUILDING, PROPERTY, AND EQUIPMENT | (1) The Group would
request the use of buildings, property and equipment from neighbouring organisations
such as the church, community centre and other Scout Groups. (2) Similar reciprocal
arrangements exist with these organisations. (3) The Group has sufficient buildings and
contents insurance in place to mitigate against permanent loss. (4) The Group
maintains a fire risk assessment under the Fire Safety Order.
INJURY TO LEADERS, HELPERS, SUPPORTES, AND MEMBERS | (1) The Group
through the capitation fees contributes to the Scout Association's national accident
insurance policy. (2) Risk Assessments are undertaken before all activities. (3) The
Group maintains a fire risk assessment under the Fire Safety Order, including fire safety
measures, and fire escape measures.
REDUCED INCOME | (1) The Group is primarily reliant upon income from
subscriptions. (2) This is supplemented by some fundraising; but the group is not reliant
on fundraising. (3) The group does hold a reserve to ensure the continuity of activities
should there be a major reduction in income. (4) The Trustee board could raise the
value of subscriptions to increase the income to the group on an ongoing basis, either
temporarily or permanently.
REDUCTION OR LOSS OF LEADERS | (1) The group is totally reliant upon volunteers
to run and administer the activities of the group. (2) If there was a reduction in the
number of leaders to an unacceptable level in a particular section or the group as a
whole then there would have to be a contraction, consolidation or closure of a section.
(3) In the worst case scenario the complete closure of the Group.
REDUCTION OR LOSS OF MEMBERS | (1) The Group provides activities for all young
people aged 4 to 14. (2) If there was a reduction in membership in a particular section or
the group as whole then there would have to be a contraction, consolidation or closure
of a section. (3) In the worst case scenario the complete closure of the Group.
INTERNAL CONTROL | (1) The group has in place systems of internal controls that are
designed to provide reasonable assurance against material mismanagement or loss. (2)
These include 2 signatories for all payments and a comprehensive insurance policy to
ensure that insurable risks are covered.
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| Section C | Objectives and activities |
| Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. |
3 LT700001 (3rd December 2018)
|Summary of the main activities in relation
to these objects|SECTIONS |(1) The Group runs 4 section meeting weekly during
school term times for Squirrels, Beavers, Cubs and Scouts. (2)
These sections provide a variety of activities for young people
designed to achieve the range of badges set out by the Scout
Association.
EXPLORERS |We are also partnered with the District for the
provision of Explorer Scouts at Ripley enabling the provision of
Scouting from 4-18 in the town.
EVENTS |We supplement these meetings, with additional events,
such as camping, skills days, overnight sleepovers, and hikes.
ADULT BENEFITS |Through these activities, the group also
indirectly provides great opportunities for personal development for
adults, in the training and experience offered by scouting.
The Scout Method
Scouting takes place when young people, in partnership with adults,
work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.|
|---|---|
|Additional details of the objectives and activities (optional information but encouraged as best practice)
Youmay chooseto include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
citizenship or community development headings.
GRANT MAKING |We developed and implemented a hardship policy in 2024,
under which we may support parents and carers who are struggling financially
to meet the costs of scouting.
CONTRIBUTION BY VOLUNTEERS |The charity operates entirely through
the amazing work of our volunteers. We do not have any paid or salaried
positions. Volunteers cover Trustee Board, Group Leadership, and running of
sections and events.
POLICY ON INVESTMENTS |All funds of the charity are held as cash in
savings accounts.|Additional details of the objectives and activities (optional information but encouraged as best practice)
Youmay chooseto include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
citizenship or community development headings.
GRANT MAKING |We developed and implemented a hardship policy in 2024,
under which we may support parents and carers who are struggling financially
to meet the costs of scouting.
CONTRIBUTION BY VOLUNTEERS |The charity operates entirely through
the amazing work of our volunteers. We do not have any paid or salaried
positions. Volunteers cover Trustee Board, Group Leadership, and running of
sections and events.
POLICY ON INVESTMENTS |All funds of the charity are held as cash in
savings accounts.|
|---|---|
|Section D|Achievements and performance|
|Summary of the main achievements of
the charity during the year|The group has grown by 14 young people over the year reaching a
total of 101 members up from 87 at the start of the year. There is
also a waiting list of 71 young people annd the end of 2024 an
increase of 19 since the start of the year, mainly of Squirrel and
Beaver age groups. The number of adult volunteers has increased
by 2 over the year to 31.
The Group runs a strong programme and awarded 27 top awards
across the sections. A slight reduction on the previous year in actual
numbers but still above the national target of 50% of young people
achieving their top awards. The sections took part in a variety of
events including the annual Remembrance Parade, a trip to the
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4 LT700001 (3rd December 2018)
| Cosford Air show and a multitude of camps and sleepovers. Across the year we awarded 1304 badges across all the sections! Development Projects Safe Premises Audit Tool: Progress on fire risk assessment and emergency lighting testing. LED Lights Replacement: Completed in some areas, additional lights needed for the main hall. Boys Toilet Renovation: New flooring, toilet, basin, and water heater installed. Loft Space Above Kitchen: Cleared out, new flooring to be installed. Access Improvements: Ramp design completed, materials to be ordered. Egglestone Room Renovations: Clearing filing cabinets, main works to begin post-summer. New Trailer: Purchased and collected, sign writing to be arranged. Heating Review: Exploring alternative heating options to reduce gas consumption. Garden Tidy Up: Hedge removal, gas cage materials acquired, and tree cutting planned. These achievements highlight the group's active engagement in various activities, significant badge awards, growth in membership, and substantial progress in development projects. |
|
|---|---|
| Section E | Financial Review |
| Quantify and explain any designations Brief statement of the charity’s policy on reserves |
**DESIGNATED FUNDS |
Details of any funds materially in deficit (circumstances plus steps to eliminate)
NONE
5 LT700001 (3rd December 2018)
NONE
Further financial review details (optional information)
|Youmay chooseto include additional
information, where relevant, about:
• how expenditure has supported the key
objectives of the charity;
• the charity’s principal sources of funds
(including any fundraising);
• investment policy and objectives;|
The Group has adopted a risk averse strategy to the investment of its funds. All funds
are held in cash using only mainstream banks or building societies.
Our expenditature supports the key objectives in a number of ways:
BUILDING |It pays for the maintenance, heating and running of our scout hut where the
majority of our activities takes place.
CONSUMABLES |It pays for consumables used for our activitiies, such as stationery,
snacks and drinks for young people and volunteers, gas and other activity materials;
EQUIPMENT |It pays for the cost of maintenance and replacement of resusable
equipment, such as trailors, tents, cooking equipment, benches, and tables.
EVENTS |It pays for or supplements the cost of camping and other events, such as
booking fees.
HARDSHIP |It supports parents keeping their children in scouting where they cannot
meet the cost through hardship issues.
Investment Policy
SUBSCRIPTIONS |Our principle source of funds is from parents through: (a) a monthly
subscription payment for each young person who is a member of the group; (b)
payments for specific costed events such as camps.
GIFT AID |Gift aid is claimed on subscription income where declarations are made
through OSM equating to circa [£2,500] of income.
BARBECUE SALES |From 2023 we are also now raising funds through operating a
barbecue at two local Ripley Events, which continued in 2024.
EVENT FUNDRAISERS |(1) We occasionally also raise funds through specific
fundraising events for the group. (2) In 2024 we held a celebration evening for the 110th
anniversary of the group, and raise additional funds through a lottery.
GRANTS |(1) We occasionally apply for grants from local government for specific
purposes, or are given grants by local chariable groups. (2) These have funded
improvements such as a new projector and screen for the group.
GIFTS |We occasionally receive gifts, such as in the wills of previous members of the
group.|
|---|---|
|Section F|Other Optional Information|
|Plans for future periods (details of any
significant activities planned to achieve
them)|SECOND BEAVER COLONY |During 2025 we will open a new
beaver colony to address to the large number of young people on our
joining list to help us deliver more Skills for Life to more young
people, and we plan to grow this colony through 2025.
DEVELOP VOLUNTEERS |We will continue to develop our
volunteers to support them towards completing their wood badges to
reward their hard work and ensue young people are receiving the
best programme that we can offer.
PLAN FOR FUTURE GROWTH |We will be planning for a possible
additional cubs section to meet the demand that will come from the
second beaver colony.
EVENTS |We'll look to run events together as a group and deliver
more nights away based on feedback from young people and
continue to ensure we have high numbers of top awards achieved by
young people.
BUILDING INVESTMENT |We'll continue to invest in our building to
make sure that it is a great place to deliver Scouting, inviting to new
young people and volunteers and improve our safety management
processs to provide assurance that all of our people are safe. This
will include investing in a new accessible entrance ramp for the
building and refurbishing our upstairs rooms so that they can be
better used to support scouting activities.|
6 LT700001 (3rd December 2018)
| Section G | Declaration | Declaration | Declaration | ||||||
|---|---|---|---|---|---|---|---|---|---|
| The trustees declare that they have approved the trustees’ report above | |||||||||
| Signed on behalf of the charity’s trustees | |||||||||
| Signature(s) | |||||||||
| Full name(s) | |||||||||
| Position (eg Secretary, Chair) | |||||||||
| Date | 1 | 6 | 0 | 6 | 2 | 4 |
7 LT700001 (3rd December 2018)
I LT700001 (3rd December 20181
1st Ripley Scout Group (Charity no. 520671) Receipts and Payments Account
Year start date
Year end date
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For the year
01/01/2024 To 31/12/2024
from
Receipts and payments
2024 2023
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Receipts
Donations, legacies and similar income -
Donations 100.55 - - 100.55 657.00
Legacies - - - -
Gift Aid 2656.35 - - 2,656.35 2,588.71
Other similar income 4.80 - - 4.80 156.50
Subs 14594.41 14,594.41 12,850.00
Events 9166.26 9,166.26 7,225.78
Sub total 26,522.37 - - 26,522.37 23,477.99
Grants -
Maintenenace grant - - - - -
Other grants 400.00 - - 400.00 1,200.00
Sub total 400 - - 400.00 1,200.00
Fundraising events (gross) -
RMF - BBQ Fundraiser 2024 1712.20 - - 1,712.20 1,963.63
Marehay Show 2024 1187.42 - - 1,187.42 1,485.11
Raffle 2024 2118.30 - - 2,118.30 -
Other fundraising activities - - - - -
Sub total 5,017.92 - - 5,017.92 3,448.74
Scout hut income -
Hire of building - - - - -
Hire of equipment - - - - -
Other Scout hut income - - - - -
Sub total - - - - -
Investment income
Bank interest 775.44 - - 775.44 246.57
Building Society interest - - - - -
The Scout Association Short Term
Investment Service - - - - -
Other investment income - - - - -
Sub total 775.44 - - 775.44 246.57
Total Gross Income 32,715.73 - - 32,715.73 28,373.30
Asset and investment sales, etc. - - - - -
Total receipts 32,715.73 - - 32,715.73 28,373.30
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00003 July 2021)
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1st Ripley Scout Group (Charity no. 520671) Receipts and Payments Account
Year start date
Year end date
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For the year
01/01/2023 To 31/12/2024
from
Receipts and payments
2024 2023
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Payments
Charitable Payments
Membership subscriptions paid on (National/County/Area/District) 4,350.00 - - 4,350.00 3,216.00
Events 10,205.21 10,205.21 9,068.47
Meetings 4,661.13 4,661.13 7,176.73
Adult support and training - - - -
Utilities 2,527.12 - - 2,527.12 1,387.81
Insurance 1,807.97 - - 1,807.97 1,888.95
Repairs and Renewals - - - -
Materials and equipment 1,828.83 - - 1,828.83 4,039.14
Miscellaneous 256.85 - - 256.85 -
Contribution to camp costs - - - -
Uniforms 17.99 - - 17.99 652.94
AGM and trustee expenses - - - -
IT and software charges 1185.65 - - 1,185.65 873.06
Bank Fees 0 - - - 45.35
Venue Maintainence 1,572.25 - - 1,572.25 5,213.49
Sub total 28,413.00 - - 28,413 33,561.94
Fundraising expenses -
RMF - BBQ Fundraiser 2024 1,116.55 - - 1,116.55 1,148.15
Marehay Show 2024 781.47 - - 781.47 830.54
Raffle 2024 292.57 - - 292.57 -
Other fundraising costs - - - - -
Sub total 2,190.59 - - 2,190.59 1,978.69
Total Gross Expenditure 30,603.59 - - 30,603.59 35,540.63
Asset and investment
purchases, etc. 6,780.00 - - 6,780.00 -
Total payments 37,383.59 - - 37,383.59 35,540.63
Net of receipts/(payments) - 4,667.86 - - - 4,668 - 7,167.33
Transfers between funds 700 - 700 - - -
Cash funds last year end 61,603.76 1,200.00 - 62,803.76 69,971.09
Cash funds this year end 57,635.90 500.00 - 58,135.90 62,803.76
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00003 July 2021)
2 of 3
1st Ripley Scout Group (Charity no. 520671) Receipts and Payments Account
For the year from
Year start date
01/01/2023
To
Year end date
31/12/2024
Statement of assets and liabilities at the end of the year
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2024 2023
Unrestricted Restricted Endowment Total funds Total funds
funds funds funds
£ £ £ £ £
Cash funds
Bank current account 24,962.92 500 - 25,462.92 29,733.46
Bank deposit account 30,315.03 - - 30,315.03 -
Building society account 0.00 - - - 30,000.00
The Scout Association Short Term
Investment Service - - - - -
Cash/Floats 356.57 - - 356.57 346.22
OSM Card Float 2001.38 2,001.38 2,724.08
Total cash funds 57,635.90 500 - 58,135.90 62,803.76
(agree balances with receipts and payments a/c) ok ok ok ok ok
Other monetary assets
Tax claim - - - - -
Debts due from the
County/Area/District/Group - - - - -
Insurance claim - - - - -
Sub total - - - - -
Investment assets
Investment property - detail - - - - -
Quoted investments - - - - -
Other investments - detail - - - - -
Sub total - - - - -
Non monetary assets for
charity's own use
Badge stock 1,793.87 - - 1,793.87 1,793.87
Trailers 8,780.00 - - 8,780.00 2,000.00
Land and buildings 747,432.00 - - 747,432.00 747,432.00
Neckers and group badges 326.00 - - 326.00 326.00
Scouting equipment, furniture etc 54,950.00 - - 54,950.00 54,950.00
0.00 - - - -
Other 0.00 - - - -
Sub total 813,281.87 - - 813,282 806,501.87
Liabilities
Accounts not yet paid - - - -
Expenses incurred but not invoiced - - - - -
Subscriptions not yet paid - - - - -
Loan - detail - - - - -
Other liabilities - - - - -
Sub total - - - - -
Total net assets 870,917.77 500 - 871,417.77 869,305.63
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 16th June 2025 (the date of
the Trustee Board meeting that approved the accounts) and signed on their behalf by
Signature Print Name
Julian Turner (Chair)
Sally Ogden (Treasurer)
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00003 July 2021)
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Independent examiner's report to the trustees of 1st Ripley Scouts I reportto the trustees on my examination of the accounts of the 1° RipLey Scouts for the year ended 31° December 2024. Responsibilities and basis of report As the charity trustees of the I" Ripley Scouts, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the I" RipLey Scouts accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed aLL the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the 1st RipLey Scouts as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: 1¢. Name: ReLevant professional qualification or membership of professional bodies (if any): Address: 4 LIPLE4, Trés 3 Date:
Independent examiner's report to the trustees of 1st Ripley Scouts I reportto the trustees on my examination of the accounts of the 1° RipLey Scouts for the year ended 31° December 2024. Responsibilities and basis of report As the charity trustees of the I" Ripley Scouts, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the I" RipLey Scouts accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed aLL the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the 1st RipLey Scouts as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: 1¢. Name: ReLevant professional qualification or membership of professional bodies (if any): Address: 4 LIPLE4, Trés 3 Date: