Trustees' Annual Report
For the period
----- Start of picture text -----
From (start date) 0 1 0 1 2 3 to end date 3 1 1 2 2 3
Section A Reference and administration details
Charity name THE 1ST RIPLEY GROUP BOY SCOUTS
Other names the charity is known by 1ST RIPLEY SCOUTS
Registered charity number (if any) 5 2 0 6 7 1
HQ registration number 1 0 0 1 0 6 0 6
Charity’s principal address 1ST RIPLEY SCOUTS
HILL STREET
RIPLEY, DERBYSHIRE
Postcode D E 5 3 R T
----- End of picture text -----
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| Trustee Name | Office (if any) | Dates acted if not for whole year |
|
|---|---|---|---|
| JULIAN TURNER | CHAIR | 28/05/2023 - PRESENT | |
| SALLY OGDEN | TREASURER | ||
| HELEN GRATION | SECRETARY | ||
| MICHAEL HAWLEY | GROUP SCOUT LEADE | ||
| LAURA HALL | 28/05/2023 - PRESENT | ||
| ANGELA ALLWOOD | 28/05/2023 - PRESENT | ||
| ROTHWELL OGDEN | |||
| JULIE ANN AULT | |||
| DAVID HAWLEY | |||
| RONALD ASHTON | |||
| MICHAEL THOMPSON | 31/08/2023 - PRESENT | ||
| MICHAEL BIRD | CHAIR | 01/01/2023 - 28/05/2023 | |
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
| Type of advisor | Name | Address |
|---|---|---|
| NONE | ||
1 LT700001 (3rd December 2018)
| Section B | Structure, governance and management |
|---|---|
| Description of the charity’s trusts Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: (e.g. appointed by, elected by) Trustee selection methods (e.g. trust, association, company) How the charity is constituted The Trustees are appointed in accordance with the constitution. TRUST, ASSIGNMENT DATED 9TH AUGUST 1950, UPON THE TRUSTS OF THE BOY SCOUTS ASSOCIATION TRUST DEED 1935. The Group is managed by a Trustee Board appointed in accordance with the consistutio, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of 3 independent representatives, Chair, Treasurer and Secretary, together with the Group Scout Leader, individual section leaders (if opted to take on the responsibility) and parent representation. The Trustee Board meets every 2 months. Members of the Trustee Board must complete the following training within 5 months of joining the board, as provided by the Scout Association: Trustee Introduction Training, Essential Information About Scouting, Safety, Safeguarding, and GDPR. The Trustee Board exists to support the Group Scout Leader in governing the Group, and is responsible for: running of the group; managing the finances of the group; ensuring the group carries out the purposes it was set up for and no other; ensuring the scouts policy, organisation and rules are followed; ensuring that legislation is observed; ensuring that charity laws and rules are applied; avoid exposing charity assets, beneficiaries, and reputation to undue risk; the insurance of persons, property and equipment; appointing any sub committees that may be required; and appointing group administrators and advisors other than those who are elected. (1) We have a constitution. (2) The latest version was approved at our AGM on Sunday 28th May 2023. (3) It is an adapted version of the standard in Chapter 5 of the Scouts Policy, Organisation and Rules. (4) See "https://www.scouts.org.uk/volunteers/volunteer- experience/volunteering-together/what-this-means-for-you/moving-to- trustee-boards/your-constitution/" (e.g. trust deed, constitution) Type of governing document Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them |
2 LT700001 (3rd December 2018)
----- Start of picture text -----
Section B Structure, governance and management (continued)
Risk and Internal Control
The Trustee Board has identified the major risks to which they believe the Group is
exposed, these have been reviewed and systems have been established to mitigate
against them. The main areas of concern that have been identified are:
(a) Damage to the building, property and equipment. The Group would request the use
of buildings, property and equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar reciprocal arrangements
exist with these organisations. The Group has sufficient buildings and contents
insurance in place to mitigate against permanent loss.
(b) Injury to leaders, helpers, supporters and members. The Group through the
capitation fees contributes to the Scout Associations national accident insurance
policy. Risk Assessments are undertaken before all activities.
(c) Reduced income from fund raising. The Group is primarily reliant upon income from
subscriptions and fundraising. The group does hold a reserve to ensure the continuity
of activities should there be a major reduction in income. The Committee could raise
the value of subscriptions to increase the income to the group on an ongoing basis,
either temporarily or permanently.
(d) Reduction or loss of leaders. The group is totally reliant upon volunteers to run and
administer the activities of the group. If there was a reduction in the number of leaders
to an unacceptable level in a particular section or the group as a whole then there
would have to be a contraction, consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
(e) Reduction or loss of members. The Group provides activities for all young people
aged 4 to 14. If there was a reduction in membership in a particular section or the
group as whole then there would have to be a contraction, consolidation or closure of a
section. In the worst case scenario the complete closure of the Group.
Risk and Internal Control
The group has in place systems of internal controls that are designed to provide
reasonable assurance against material mismanagement or loss, these include 2
signatories for all payments and a comprehensive insurance policies to ensure that
insurable risks are covered.
----- End of picture text -----
| Section C | Objectives and activities |
| Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. |
3 LT700001 (3rd December 2018)
| Summary of the main activities in relation to these objects |
The Group runs 4 section meeting weekly during school term times for Squirrels, Beavers, Cubs and Scouts. We are also partnered with the District for the provision of Explorer Scouts at Ripley enabling the provision of Scouting from 4-18 in the town. These sections provide a variety of activities for young people designed to achieve the range of badges set out by the Scout Association. We supplement these meetings, with additional events, such as camping, skills days, overnight sleepovers, and hikes. Through these activities, the group also indirectly provides great opportunities for personal development for adults, in the training and experience offered by scouting. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
|---|---|
Additional details of the objectives and activities (optional information but encouraged as best practice)
| Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement |
Grantmaking We have not done any grant making in 2023, but are developing a hardship policy for 2024. Contribution by Volunteers The charity operates entirely through the amazing work of our volunteers. We do not have any paid or salaried positions. Volunteers cover Trustee Board, Group Leadership, and running of sections and events. Policy on Investments All funds of the charity are held as cash in savings accounts. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
|---|---|
| Section D | Achievements and performance |
| Summary of the main achievements of the charity during the year |
2023 has been another great year for 1st Ripley. We opened our Squirrel Drey in February, Scoutings newest section for 4-6 year olds. Following an unprecendented number of enquiries and several volunteers coming forwards to form the leadership team. We have continued to grow and by the end of 2023 have 87 young people taking part in Scouting on a weekly basis of which 17 were Squirrels. Additionally, our volunteer numbers have continued to grow with an additional 9 volunteers compared to 2022. This is driven partly by Squirrels and also additional volunteers on the Trustee Board, Beavers and Cubs, making these teams more sustainable and lightening the load on existing volunteers. |
4 LT700001 (3rd December 2018)
The Group now totals 116 members the largest it has been since 2001, and larger than our pre-pandemic size and now the largest Group in the Ripley and Heanor District. Our sections, led by our amazing volunteers have continued to deliver fantastic programmes which has enabled 2 Acorn Awards, 11 Bronze Awards, 16 Silver Awards and 3 Gold Awards. Essentially, this means that every young person has earned their top award before they moved up into the next section which is an excellent marker ofthe quality of the programmes on offer at the Group. The highlight of our year was our family camp at Hesley Wood, where wehad just under 100 people during the Spring Bank holiday weekend taking part in a range of activities from canoeing, raft building and climbing, to inflatables, crafts, and parachute games. The event was really well received by everyone that attended and a bug thank you has to go the leaders that organised the event and everyone that attended for the making the event such a success. During the year the Lions donated their BBQ trailer which has enabled us to begin running BBQ fundraisers at Marehay Show and Ripley Music Festival. These provide additional funds to the Group that enable us to keep Subs as low as we can and make funding available to the Section leadership teams for their programmes.
| During the year the Lions donated their BBQ trailer which has enabled us to begin running BBQ fundraisers at Marehay Show and Ripley Music Festival. These provide additional funds to the Group that enable us to keep Subs as low as we can and make funding available to the Section leadership teams for their programmes. |
|
|---|---|
| Section E | Financial Review |
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
Reserves Policy The Trustees will annually review the reserves policy, and continue to plan to hold reserves to protect the association and delivery of its charitable programmes by providing time to adjust to changing financial circumstances or emergency maintenance. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £10,000. At the end of 2023 the Group had circa £11,000 of unrestricted reserves. £1,000 higher than our reserves policy. This is due to underspend against budget during 2023, and has been included within the 2024 budget to increase funds available for the programme. In addition to the reserves policy of £10,000 the Group has some restricted and designated funding: Major Maintenance Fund - £40,000 (Designated) - To cover major infrastructure repairs or improvements eg roof repairs, new heating system, new boundary fences etc. Squirrels Nights Away - £500 (Restricted) - Grant received from HQ to support nights away experiences for Squirrel Scouts. Venue Maintenance - £0 (Restricted) - A £1500 grant for the improvement of the toilets and entry flooring was spent during 2023 and this fund now stands at £0 NONE |
5 LT700001 (3rd December 2018)
Further financial review details (optional information)
|Youmay chooseto include additional|Youmay chooseto include additional|Principle Sources of Funds | (1) Our principle source of funds is from parents through:|
|---|---|---|
||information, where relevant, about:|(1-1) a monthly subscription payment for each young person who is a member of the|
|• the charity’s principal sources of funds|• the charity’s principal sources of funds
(including any fundraising);|group; (1-2) payments for specific costed events such as camps. (2) From 2023 we are
also now raising funds through operating a barbecue at two local Ripley Events. (3) We
occasionaly receive a donation from the local rotary group - and in 2023 a donation of
• the charity’s principal sources of funds|
|||£500 was received and used to pay for a new projector. (4) Our main designated|
|||reserves originated from a bequest a number of years ago in a will. (5) Gift aid is|
|||claimed on subscription income where declarations are made through OSM equating to|
|||circa £2,500 of income.|
|• how expenditure has supported the key|• how expenditure has supported the key|• how expenditure has supported the key
Expenditure on Key Objectives | Our expenditature supports the key objectives in a|
||objectives of the charity;|objectives of the charity;
number of ways: (a) it pays for the maintenance, heating and running of our scout hut|
|||where the majority of our activities takes place; (b) it pays for consumables used for|
|||our activitiies, such as stationery, snacks and drinks for young people and volunteers,|
|||gas and other activity materials; (c) it pays for the cost of maintenance and|
|||replacement of resusable equipment, such as trailors, tents, cooking equipment,|
|||benches, and tables; (d) replacement, such as it pays for the cost of camping and|
|||other events, such as booking fees.|
||• investment policy and objectives;||
|||Investment Policy|
|||The Group has adopted a risk averse strategy to the investment of its funds. All funds|
|||are held in cash using only mainstream banks or building societies.|
|Section F
Other Optional Information
a|||
|Plans for future periods (details of any
significant activities planned to achieve
them)||During 2024 the Scout Group turns 110 and we're planning a
Birthday event to celebrate 110 years of Scouting in Ripley.
We have many camps in the diary for the year including Beavers first
time camping since 2019, Spring Bank for the Cubs and Scouts, and
a Cub Camp at Hesley Wood.
We plan to continue developing our Headquarters by completing the
refurbishment of the toilet, installing an easy to use tent drying
winches, clearing the loft above the kitchen, and installing a ramp to
the front of the building to improve accessibility to the building.
We will continue to implement the transformation changes being
implemented across The Scout Association as we seek to improve
our digital systems, making it easier to volunteer through a new
teams based structure and improving our Governance structures and
processes to ensure the continued success and growth of the Scout
Group|
|Section G
Declaration
a|||
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Julian Mark Turner Position (eg Secretary, Chair) SS Chair Date LTT 1 0 0 tT 6 tT 2 Tt) 4
6 LT700001 (3rd December 2018)
LT700006 - Independent Examiner's Reportto the Trustees (January 20241 England & Wales U nqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year Independent examiner's report to the trustees of 1st Ripley Scout Group I reporttothe trustees on my examination of the accounts of the 1st Ripley Scout Group for the year ended 3 1 December 2023. ResponsibiLities and basis of report As the charitytrusteesof the I. Ripley Scout Group you are responsiblefor the preparationofthe accounts in accordance with the requirements of the Charities Act 2011 {'the Act.). I repoyt inrespectofmy examinationof the 1st Ripiey Scout Group accountscarried out under section 145 of the 2011 Act and in carrying out my examination I have followed allthe applicable Directions given by the Charity Commission under section 14515llbl of the Act. Independent examiner's statement I have compLeted my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respert: accounting records were not kept in respect of the 1st Ripley Stout Group as required by section 130 of the Act., or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention shouLd be drawn in this report in order to enabLe a proper understanding of the accounts to be reached. Signed: Name., Paul Falconer Relevant professionaL qualification or membership of prOfeSonaL bodies lif any}: CIOT, A Address: 4 Chancery Close, Ripley, Derbyshire, DE5 3UT Date: 6 June 2024 IISkillsFoYLrfe
1st Ripley Scout Group (Charity no. 520671) Receipts and Payments Account
Year start date
Year end date
----- Start of picture text -----
For the year
01/01/2023 To 31/12/2023
from
Receipts and payments
2023 2022
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Receipts
Donations, legacies and similar income -
Donations 657.00 - - 657.00 41
Legacies 0.00 - - - -
Gift Aid 2588.71 - - 2,588.71 -
Other similar income 156.50 - - 156.50 -
Subs 12850.00 12,850.00 7,732
Events 7225.78 7,225.78 8,207
Sub total 23,477.99 - - 23,477.99 15,980
Grants -
Maintenenace grant - - - - -
Other grants 1,200 - 1,200.00 2,667
Sub total - 1,200.00 - 1,200.00 2,667
Fundraising events (gross) -
RMF - BBQ Fundraiser 2023 1,963.63 - - 1,963.63 -
Marehay Show BBQ 1485.11 - - 1,485.11 -
Detail 3 - - - - -
Other fundraising activities - - - - -
Sub total 3,448.74 - - 3,448.74 -
Scout hut income -
Hire of building - - - - -
Hire of equipment - - - - -
Other Scout hut income - - - - -
Sub total - - - - -
Investment income
Bank interest 246.57 - - 246.57 98
Building Society interest - - - - -
The Scout Association Short Term
Investment Service - - - - -
Other investment income - - - - -
Sub total 246.57 - - 246.57 98
Total Gross Income [ 27,173.30 ] 1,200.00 - 28,373.30 18,745
Asset and investment sales, etc. - - - - 1,800
Total receipts 27,173.30 1,200.00 - 28,373.30 20,545
----- End of picture text -----
LT700003 July 2021)
1 of 3
1st Ripley Scout Group (Charity no. 520671) Receipts and Payments Account
Year start date
Year end date
| For | the year from |
01/01/2023 | To | 31/12/2023 |
|---|---|---|---|---|
----- Start of picture text -----
Receipts and payments
2023 2022
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Payments
Charitable Payments
Membership subscriptions paid on - - 3,216.00 3,484
(National/County/Area/District) 3,216.00
Events 9,068.47 9,068.47
Meetings 7,176.73 7,176.73 12,658
Adult support and training - - - - 694
Utilities 1,387.81 - - 1,387.81 1,098
Insurance 1,888.95 - - 1,888.95 1,493
Repairs and Renewals - - - - -
Materials and equipment 4,039.14 - - 4,039.14 1,100
Printing and photocopying - - - - 5
Contribution to camp costs - - - - -
Uniforms 652.94 - - 652.94 344
AGM and trustee expenses - - - - 127
IT and software charges 873.06 - - 873.06 303
Bank Fees 45.35 - - 45.35 202
Venue Maintainence 3,713.49 1,500.00 - 5,213.49 1,655
Sub total 32,061.94 1,500.00 - 33,562 23,164
Fundraising expenses -
RMF - BBQ Fundraiser 2023 1,148.15 - - 1,148.15 -
Marehay Show BBQ 830.54 - - 830.54 -
Detail 3
- - - - -
Other fundraising costs - - - - -
Sub total
1,978.69 - - 1,978.69 -
Total Gross Expenditure [ 34,040.63 ] 1,500.00 - 35,540.63 23,164
Asset and investment
purchases, etc. - - - - -
Total payments 34,040.63 1,500.00 - 35,540.63 23,164
Net of receipts/(payments) - 6,867.33 - 300.00 - - 7,167 - 2,618
Transfers between funds - - - - -
Cash funds last year end 68,471.09 1,500.00 - 69,971.09 72,589
Cash funds this year end 61,603.76 1,200.00 - 62,803.76 69,971
----- End of picture text -----
LT700003 July 2021)
2 of 3
1st Ripley Scout Group (Charity no. 520671) Receipts and Payments Account
For the year from
Year start date
01/01/2023
To
Year end date
31/12/2023
Statement of assets and liabilities at the end of the year 2023 2022 Unrestricted Restricted Endowment Total funds Total funds funds funds funds £ £ £ £ £ Cash funds Bank current account 28,533.46 1,200 29,733.5 32,989 Bank deposit account 6,774 Building society account 30,000.00 30,000.0 30,000 The Scout Association Short Term Investment Service - Cash/Floats 346.22 346.2 190 OSM Card Float 2724.08 2,724.1 18 Total cash funds 61,603.76 1,200 - 62,803.76 69,971 (agree balances with receipts and payments a/c) ok ok ok ok ok Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim Sub total - - - - - Investment assets Investment property - detail - Quoted investments - Other investments - detail Sub total - - - - - Non monetary assets for charity's own use Badge stock 1,794 1,794 - Trailers 2,000 2,000 2,000 Land and buildings 747,432 747,432 747,432 Neckers and group badges 326 326 326 Scouting equipment, furniture etc 54,950 54,950 54,950 - - - - - Other Sub total 806,502 - - 806,502 804,708 Liabilities Accounts not yet paid - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities Sub total - - - - - ~~=~~ Total net assets 868,105.63 1,200 - 869,305.63 874,679 The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 10th June 2024 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by Signature Print Name Julian Turner 2024-06-11 Chair Sally Ogden 12/06/24 Treasurer LT700003 July 2021) 3 of 3
LT700006 - Independent Examiner's Reportto the Trustees (January 20241 England & Wales U nqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year Independent examiner's report to the trustees of 1st Ripley Scout Group I reporttothe trustees on my examination of the accounts of the 1st Ripley Scout Group for the year ended 3 1 December 2023. ResponsibiLities and basis of report As the charitytrusteesof the I. Ripley Scout Group you are responsiblefor the preparationofthe accounts in accordance with the requirements of the Charities Act 2011 {'the Act.). I repoyt inrespectofmy examinationof the 1st Ripiey Scout Group accountscarried out under section 145 of the 2011 Act and in carrying out my examination I have followed allthe applicable Directions given by the Charity Commission under section 14515llbl of the Act. Independent examiner's statement I have compLeted my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respert: accounting records were not kept in respect of the 1st Ripley Stout Group as required by section 130 of the Act., or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention shouLd be drawn in this report in order to enabLe a proper understanding of the accounts to be reached. Signed: Name., Paul Falconer Relevant professionaL qualification or membership of prOfeSonaL bodies lif any}: CIOT, A Address: 4 Chancery Close, Ripley, Derbyshire, DE5 3UT Date: 6 June 2024 IISkillsFoYLrfe