## Trustees' Annual Report ## For the period **----- Start of picture text -----**
From (start date) 0 1 0 1 2 4 to end date 3 1 1 2 2 4
Section A Reference and administration details
Charity name First Duffield Boy Scout Group
Other names the charity is known by First Duffield
Registered charity number (if any) 5 2 0 6 5 5
HQ registration number
Charity’s principal address Scout Hut
Eaton Court, Hall Farm Road
Duffield, Derbyshire
Postcode D E 5 6 4 F T
**----- End of picture text -----**
## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|**Trustee Name**
**Office (if any)**
**Dates acted if not for**
**whole year**

Kelly-Ann Kemp
Chair
from June 2024

Richard Morton
Chair
from June 2024

Deborah Osman
Group Scout Leader

David Butterworth

Suzanne Dixon
to 31/12/2024

Karen Furness

Nitesh Patel

Ying Qian
Treasurer

Jessica Slack
Secretary

Sian Skerritt




| |---|---| ## Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (14 September 2024) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Type of governing document
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.
(e.g. trust deed, constitution)
How the charity is constituted
The Group is a trust established under its rules which are
common to all Scouts.
(e.g. trust, association, company)
Trustee selection methods
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
(e.g. appointed by, elected by)
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional
information, where relevant, about:
The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board meets every 2 months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the Board.
Policies and procedures adopted for:
a) the induction and training of trustees; b)
trustee' consideration of major risks and
the sstems and rocedures to manae|| Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. 2 LT700001 (14 September 2024) ## **Section B** **Structure, governance and management (continued) Risk and Internal Control** The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. 3 LT700001 (14 September 2024) ||Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 14. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.| |---|---| |**Section C**|**Objectives and activities**| |Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| 4 LT700001 (14 September 2024) **----- Start of picture text -----**
Summary of the main activities in relation
to these objects
A range of indoor and outdoor activities as part of the
community.
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and performance
Summary of the main achievements of
the charity during the year
Another full year of activites and outdoor pursuits for every
section.
Section E Financial Review
Brief statement of the charity’s policy on
reserves Reserves Policy
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group
Trustee Board considers that the group should hold a sum
equivalent to 24 months running costs, circa £30k.
**----- End of picture text -----**
5 LT700001 (14 September 2024) p pp y g at year end. This is above the level required for operating expenses. However this can be explained by legacy COVID grants that have been kept in reserve against future property repairs. Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: **Investment Policy** • the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. • how expenditure has supported the key objectives of the charity;[The Group Trustee Board regularly monitors the levels of ] bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. • investment policy and objectives; **Investment Policy** The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) **Section G Declaration** The trustees declare that they have approved the trustees’ report above 6 LT700001 (14 September 2024) Signed on behalf of the charity’s trustees Signature(s) Full name(s) Richard Morton Position (eg Secretary, Chair) Chair Date D D M M Y Y 7 LT700001 (14 September 2024) ## **1st Duffield Scout Group** Accounts for the year ended 31st December 2024 Chair: Kelly-Ann Kemp/Richard Morton Group Scout Leader: Deborah Osman Trustees: David Butterworth Suzanne Dixon Karen Furness Nitesh Patel Ying Qian Jessica Slack Sian Skerritt Bank: Natwest and Lloyds Group Registration Number: 28308 Charity Registration Number: 520655 ## **1st Duffield Scout Group** Accounts for the year ended 31st December 2024 ## **Major activities and achievements in the year** (Please see attached reports) The Group is a trust established under its rules which are common to all Groups. Trustees are appointed in accordance with the Policy, Organisation & Rules of The Scout Association The accounts have been drawn up on the receipts and payments basis which is consistent with the previous year. ## **Approved by the trustees (subject to the report of the Independent Examiner) and signed on their behalf by:** K-A Kemp/R Morton ## **1st Duffield Scout Group** Accounts for the year ended 31st December 2024 Trustees report for the year ended 31st December 2024 ## **Objectives and Activities** ## **The Charity's Objectives** To promote the development of young people in achieving their physical, intellectual, social and spiritual potential , as individuals, as responsible citizens and as members of the local, national and international community. ## **The Charity's main activities** The charity provides an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law, guided by adult leadership. ## **Achievements and performance** The charity has provided weekly term time activities for two beaver colonies, two cub packs and three scout groups, as well as frequent weekend activities and camps. The young people have engaged in individual, group and community activities ranging from outdoor cooking, litter picking, archery and sailing. ## **1st Duffield Scout Group** Accounts for the year ended 31st December 2024 ||**2024**|**2023**| |---|---|---| ||**£**|**£**| |Total receipts for the year (see page 4)|37,273|35,299| |Total payments for the year (see page 5)|38,495|37,844| |Net receipts (payments) for the year|- 1,221|- 2,545| |Cash, bank and similar funds brought forward|68,718|71,263| |Camp deposits|-|-| |Cash, bank and similar funds carried forward|67,497|68,718| The above accounts and statement of assets and liabilities were approved by the Trustees (subject to the report of the Independent Examiner) and signed on their behalf by: K-A Kemp/R Morton ## **1st Duffield Scout Group** Accounts for the year ended 31st December 2024 ## **Income for the year ended 31st December 2024** ||**2024**|**2023**| |---|---|---| ||**£**|**£**| |Membership Subscriptions (Gross)|16,650|13,922| |Less Capitation Fees Paid|(7,078)|(6,314)| |Net Membership Subscriptions|9,572|7,608| |Interest income|758|8| |Property and equipment rents|6,275|1,630| |Donations and grants|35|1,003| |Gift Aid|6,887|-| |Activities (Gross)|9,769|20,950| |Fund Raising (Gross)||| |Plant sale|1,461|-| |Raffle|-|2,236| |Other Fundraising|1,472|-| |Other receipts (uniform/badges)|1,044|1,864| |**TOTAL RECEIPTS FOR THE YEAR**|37,273|35,299| ## **1st Duffield Scout Group** Accounts for the year ended 31st December 2024 ## **Expenses for the year ended 31st December 2024** ||**2024**|**2023**| |---|---|---| ||**£**|**£**| |Premises||| |Rates and Water rates|1,249|317| |Electricity|4,430|1,119| |Insurance|1,441|1,755| |Repairs and Renewals|6,048|4,336| |Cleaning|2,548|2,175| |Camps and other activities|19,298|24,117| |Fund Raising||| |Plant Sale|1,169|-| |Raffle|-|424| |Other Fundraising|590|-| |Admin/IT expenses|269|216| |Purchase of Capital equipment|614|1,231| |Other costs (uniform/badges)|839|2,154| |**TOTAL COSTS FOR THE YEAR**|38,495|37,844| ## **1st Duffield Scout Group** Accounts for the year ended 31st December 2024 ## **Statement of assets and liabilities year ended 31st December 2024** |||**2024**|**2023**| |---|---|---|---| |||**£**|**£**| |Current assets|||| |Bank Current accounts||36,747|58,076| |Bank deposit accounts||30,749|10,642| |||67,497|68,718| |||67,497|68,718| |Fixed assets (insurance values)|||| |Property||291,749|291,749| |Equipment||98,326|98,326| |**TOTAL ASSETS**||457,572|458,793| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Ind8p•nd•nt EXamIn•￿S Report Report to the trustees Iia.- .1 ..Je.:Jl 13-r gCOvT LfLv(Jf On accounts for the year ended a l £oZ Charity no {if any) Sot out on pages .'15aé IhÈ pa9e rjl Il'4111, I report to the trustees on my gxamlnatlon of the accounts of the above charity ('Ihe Trusf,) for the year ended Responsibilities and basis of report As the charity's trustees, you are ￿spOnSible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Act.). I r6POrt in resped of my examination of the Trust's accounts carried out under sectlon 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions glven by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confinn that no material matters have examlnerfs statement come to my attention in conneGtion with the examination {oÉkgF4 .) which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned: Date: 27-5-2oL Name: Relevant professlonal quallficatlon(s) or body (If any): Address: W¥LuiS CoeP . tr4EoIYAC: E f4iJS ifrJeSS OE5k) Ig IER Oct 2018 Section B Disclosure Only Gomplete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief detalls of any items that the examiner wishes to disclose. IER Oct 2018