2021-03-31-accounts - Chesterfield District Scout Council

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 1st APRIL 2020 To 31st MARCH 2021

Reference and administration details

Charity name Chesterfield & District Scout Council

Other names charity is known by Chesterfield Scouts

Registered Charity Number 520651

Charity's principal address 6 Bowland Drive

Walton CHESTERFIELD Derbyshire Postcode S42 7LZ

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Names of the charity trustees who manage the charity
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Ben Widdowson Ex Officio
1 (District
Commissioner)
John D Queening Ex Officio
2
(District Chairman)
Susan M Robb Ex Officio
3
(District Secretary)
Matthew Howe Ex Officio
4
(District Treasurer)
Denise Booth Ex Officio
5
(DDC – People)
Michael Wilkinson Ex Officio
6
(DDC – Programme)
Emily Fox Ex Officio
7
(DYC)
Ashley Lawrence Ex Officio
8
(DESC)
Mark Edwards Ex Officio
9
(DSNC)
10 Brian Commons Elected member District Scout Council
11 Martin D Platts Elected member District Scout Council
12 Steve Inskip Elected member District Scout Council
13 Keith Greatorex Elected member District Scout Council
14 Ryan Cowell Elected member District Scout Council
15 Allan Stockton Nominated member DC nomination
16 Helen Crampton Nominated member DC nomination
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17 Carole Grew Nominated member DC nomination
Glyn Jones Co-opted member District Executive Committee
18
(Campsite)
Chris Lugg Co-opted member District Executive Committee
19
(Scout shop)
Kim Bradshaw Co-opted member Until July 2020 District Executive Committee
20
(Assistant Secretary)
Names of the trustees for the charity, if any, (for example, any custodian
trustees)
Name Dates acted if not for whole year
Not Applicable Not Applicable
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Names and addresses of advisers (Optional information)

Type of advisor Name Address *Not Applicable Not Not Applicable Applicable***

Name of chief executive or names of senior staff members (Optional information)

Structure, governance and management

Description of the charity’s trusts

Type of governing document[The District’s governing documents are those of The Scout] Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

The District is a trust established under its rules which are How the charity is common to all Scouts constituted

Trustee selection methods[The Trustees are appointed in accordance with the Policy,] Organisation and Rules of The Scout Association

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Additional governance issues (Optional information)

The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities.

This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the District Commissioner and other elected, nominated and co-opted members and meet at least once a term.

This District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointments and is responsible for:

*The maintenance of District property;

*Assisting in the recruitment of leaders and other adult support;

*Appointing any sub committees that may be required;

*Appointing District Administrators and Advisors other than those who are elected.

*The raising of funds and the administration of District finance;

*The insurance of persons, property and equipment;

*District public occasions;

Risk and Internal Control

The District Executive Committee has identified the major risks which they believe the District is exposed to, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:

Reduction or loss of members . The District provides support and oversight for

The District youth programme. If there was a reduction in membership in a particular Group or the Unit as whole then there would have to be a contraction, consolidation or closure of a Group or Unit. In the worst case scenario the complete closure of the District.

Damage to the building, property and equipment . The District Built assets consist of camping grounds and District headquarters. These are rented to Scout units and third parties. The District has sufficient buildings and contents insurance in place to mitigate against permanent loss or accidental damage. All engineering assets held by the District are subject to periodic statutory compliance checks as prescribed by legalization.

Injury to leaders, helpers, supporters and members . The District through membership fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities and comprehensive training and permit system operated for volunteers.

Reduced income from fund raising. The District is primarily reliant upon income from subscriptions and fundraising. The district does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of

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subscriptions to increase the income to the District on an ongoing basis, either temporarily or permanently.

Reduction or loss of leaders . The District is totally reliant upon volunteers to run and administer the activities of the District. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a

whole then there would have to be a contraction, consolidation or closure of a Group or Unit. In the worst case scenario the complete closure of the District.

Loss of data . The district operates strict codes of practice relating to data and this is supported by comprehensive volunteer training.

Objectives and activities

Summary of the objects of the charity set out in its governing document

Summary of the main activities in relation to these objects

The objectives of the District are as a unit of The Scout Association.

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. As Scouts we are guided by these values:  Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we live.
Belief - We explore our faiths, beliefs and attitudes.  Co-operation - We make a positive difference; we cooperate with others and make friends.

Additional details of objectives and activities (Optional information)

Achievements and performance

Summary of the main achievements of the charity during the year

District Commissioners review of 2020/21

Given the year we have faced, this is the only report in the summary of the main achievements of the charity during the year reflecting the limited number of activities provided as a result of the COVID-19 pandemic.

As a District Team and Executive, as the Treasurer will confirm, finances are in a healthy order because of the various local authority lock down grants that have been received. I am pleased that we were able to not charge our members the membership fee this year. This proactive approach was later recommended by the Association to help Groups in hardship and

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Achievements and performance

has been well received from Group Executive committees.

As we set out last year, The Development Sub Committee, chaired by Carole Grew, has been exploring our asset base to ensure our Estate assets are in good order, sustainable for the future and provide value for money. At the time of writing the District Executive are actively considering marketing Marsden Place for commercial sale.

Following the resignation of Susan Robb after Christmas we are actively seeking a replacement District Secretary. In discussions with Carole and John I feel we should be seeking a more ‘modern’ approach to this role and not fill it with the traditional ‘minute taker’, as the role is so often portrayed. We are currently recruiting for this role. Big thanks to Susan for her support and commitment to Chesterfield Scouts over very many years.

The last 12 months have been difficult for Groups and some Groups have engaged more than others with their membership during the suspension of face to face Scouting. Census figures are not yet known however I have been encouraged by the numbers of young people returning to face to face Scouting. We have no expectation on section sizes in the short term. However Safeguarding and training compliances of our volunteers must be met.

I would like to take this opportunity to thank each and every one of our volunteers. Without their support and dedication over the last 12 months we wouldn’t be a such as strong state now.

Financial review

Reserves Policy Brief statement of the The District policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall charity’s policy on short. The District Executive Committee considers that the District should hold reserves a sum equivalent to 12 months running costs, circa £54k.

The District held reserves of approximately £30K against this at year-end. This is above the level required for operating expenses. These funds are designated in the District accounts to progress the work of the District Development SubCommittee whose remit it is to review the assets of the District and use them for maximum benefit to the Districts members. The Development Action Plan suggests that substantial capital investment is required in the District Campsite to maintain it being fit for purpose into the future and allow future expansion of the site to extend opportunities further.

The District Executive also considers that a healthy reserve is required to mitigate risks of operating a large campsite and district headquarters where unexpected urgent capital spends is required to overcome breakdowns, or when write down of stocks in the District Scout Shop are required.

A healthy reserve would also mitigate risks from contingencies that may arise over the course of the year.

Compliance with the Reserves Policy will be formally undertaken annually with the preparation of the Charities annual report.

Details of any funds _*Not Applicable_ *materially in deficit

Further financial review details (Optional information)

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Investment Policy

The District Income and Expenditure is modest and as a consequence does not have sufficient funds to invest in longer term investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service.

The District Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account

that requires a period of notice before funds may be withdrawn, before doing so the District Executive considers the cash flow requirements.

Other optional information

Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Carole Grew Position (eg secretary, Chair chair, etc) Date 16th September 2021

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REGISTERED CHARITY l¥itMBER: 520651 rt of tbe Trustees #nd Unaudlted Financial Statements for the Year Ended 31 March 2021 for The Chesterfitld & District Scout Coumcfil CJ W¢x)dhead & Co 158 Hemper Lan¢ Greetthill Sheffield South Yorkshire S8 7FE

The Cbesterfield & Distritt Scolll Council Contents of the Flnattelai Stxtements for the Year Ended 31 Marrh 2021 Page Report of the Trustees I to 2 Independent Examlner's Report Stattment of FIDaclaI Activities BalaDee Sheet Notes to the FiDall¢isl Statements 6 to 10 Detlllled StstemeDt of FIn8n¢1 A¢tivitie8 11 to 12

The Chesterfield & Dlstrict S¢out Councll Re ort of tbe Trustees for tht Year Ended 31 M4reh 2021 The tsvstees present their report the fmancial ststem¢nts of the clwity for the year ended 31 March 2021. Tb¢ tnste¢s have adopted th¢ provisions of AOUntIng and Reporting by Charities.. Stat¢m¢nl of Recommended Ptice applicable lo rhariiies preparing ¢beir aGcounts in accordance with the Fitkincial Reporting Stsndard applicable in the UK and Republic of Ireland (FRS 102) (effective l JaTLuary 2019). STRUCTURE, GOVERNANCE AND MANAGEMENT Goverllkn¥ doewllent Th¢ clJaTity is controlled by its governing documen4 a deed of tnst and ¢ODstitutes an unincorporat¢d charity. TbE ¢urrent year 201912020 acwun¢s bav¢ beell drawll up in accordance with the Scout ASlation'S New Poli¢y - Orgatiisation & Rules for fiDall¢ial tllrnS aJLd Cbarlty Conmlissioners rulings from AprAI 1st 1996. The DistTi¢t is a trust established under its rnles which are comrN)n to all DistrA¢ts. Trnstees are appointed in aordanCe with the Policy, Organisation & Rul¢6 of The SCO Association. The accounts have bll drawn on the receipts and payments basis which is consistent with the previous year. Charlty constitution District Registration Number with The Scout Association 11306 REFERENCE AND ADMINISTRATIVE DETAILS Registtred Charity Dumber 520651 Printip*l 4ddress 18 Queen Street Brimington Chesierfteld S43 IHT Trustees M R Howe Treasurer R Cowell TrnSe S Inskip Tru¥t¢¢ Mrs H C Crdmpton Nominated TTUS Mrs S M Robb Se¢rethry B Widdowson District Con)missioner M Platts Trustee K GTeatorex Trustee B H Coll)mons Nominated Ttee A Wright Tstee P Mellors Tntstee A Stockton Trustce J D Queening Chairm Mrs C Igg Nominated Trust¢e dendent Examlner C J Woodhead BA (Hon) FCA ICAEW CJ WIK)dhead & Co 158 Hemper Lane Greenhtll Sheffield South Yorkshire S8 7FE Page I

The Chesterfield & Distriel Scout Councit Re ort of the Trustees for the Year Ended 31 March 202 Approved by order of the boanl of ste¢S on............................................. and signed OD its behalf by. M R How¢- Trn8t¢¢ Pag¢ 2

Inde eDdent Ex#mlller's Re rt to the Trustees or The Chesterfield & DistrRct Scout Counell Independent examin¢r'$ report to the tru5t¢e$ of Tbe Chesterfield & Dlstri¢i Seout Councll I report to the charity Illjstees on my examination of the accounts of The Chesterfield & District Scout Council (thc Trust) for the year ended 31 March 2021. ReypoDsibAJSties and basis of report As the c]JarAty trustees of the Trnst you are Tesponsible for the prepardtion of the accounts in accordance with the Ttquirements of the Cljarities Ad 2011 Cthe Act,). I report in respect of my examination of the Trusi's accounts carried out under section 145 of the Act and in caTrng out my examination I have followed all applicable Directions given by the Charity ConJmi&sion under section 145(5)(b) of the Act. Independtnt ellner's Statement I have conyleted my examinatiott. l confm that no maierial n)atters have come to my attention in comie¢tion with the examinalion giving me cause to believe that in any material respect.. accountillg records were not kept in respect of the Tn]st as required by section 130 of th¢ Act" or the accounts do not accord with those records" or the w¢ounts do not coD]ply with the applicable wuirem¢nts concerning the forni and content of aC¢4)unts set out in the Charities (Accounts and liep)rts} Regulations 2008 other than any requtr¢m¢nt that th¢ account5 give a trne and fair view which is not a llRtter consider¢d as part of all independent exauEination. I have no ¢onc¢nJs and bav¢ Con rO$S Do other in conne£tion with the exaDJ1ti0n to which attrntion slMTruld be drawn in this reTrrt in order to enable a proper underststsjing of the accoullts to be reached. C J WOOdh BA (Hon) FCA ICAEW CJ Woodhead & Co 158 Hemper tane Greenhill Sheffield South Yorkshire S8 7FE Date: ............................................. Page 3

Tbe Chesterfjeld & District Scout Council Statement of Financial Activities for the Year Ended JI March 2021 31.3.21 31.3.20 Total Ullrestrieted fund Notes INCOME AND ENDOWMENTS FROM Donations aJ]d lega¢i¢s 425 7,448 Charitable actlviti Fellowship 679 6.111 42,188 22,770 Other trnling activities Investtnent incon 1,221 30,809 47 Tot 49,987 61,753 EXPENDITURE ON Raiying funds 14.673 21,413 Charitable activitie$ Beavers 2,408 4,700 475 28,330 3,891 Activities Total 22202 53,634 NET INCOME 27,725 8,119 RECOP4CILIATION OF FUIYDS Totsl funds brought forw•rd 469,404 461,285 TOTAL FUP4DS CARRIED FORWARD 497,129 469,404 The notes forrn part of these financtai statements Page 4

The Chesterfield & Dlstri¢t Scout Courtcll B412nce Shett l Mareh 2021 313.21 Unre8tricted [lld 31.3.20 Total funds Notes FIXED ASSETS Tangible ass¢ts 374J72 374.372 CEWlEr ASSETS Stocks Debtors Cash at bank and in hand 8,1148 1.706 114303 9,579 880 84,573 123,9S7 95,032 CREDITORS Amoullts falliD8 due within one year (1200) 122.7S7 95.032 TOTAL ASSETS LESS CURRENT LIABtLITIES 497,129 469,404 NET ASSETS 497,129 469.404 Fuf4DS UreStriCted funds io 497,129 469,404 TOTAL FUNDS 497,129 469,404 Th¢ financial 5tal¢m¢nts wcr¢ approved by the Board of Trustees and aUthOris for on . and were Sign on its behalf by.. MRHO - Trustee The notes form part of fjnallcial statements Page 5

The Che5trrfi¢ld & Di8tri¢t Scout Counell Notes to the Flnanelal Statements for Ihe Y¢Ar Ended 31 Mareh 2021 ACCOUNTING POLICIES Basis of preparing the fillancial staternents The financial stat¢tllents of the cbaTity. which is a public benefit rntity under FRS 102, have been prepared in a¢eordance witb the Charities SORP (FRS 1021 'AccoLfftting and Rew)rting by CharitE¢s.' Statement of RLxommended Practice applicable to ¢harities preparing their in accordallce with the Financial Reporting Stondard applicable in the UK and Republic of Lreland (FRS 102) (effective l January 2019}', Fin1a1 Reponing Standard 102 The Fillancial Reportittg Stattdard appLLcable in the UK and Republic of IrelaDd' and ttLe Charities Act 2011. The fanCIal ststements. have been prepared under the historical cost convention. ID¢ome All in¢¢)me is r¢¢ogni8ed in the Sratement of Fiuancial ActivÉties once the ¢hority entitlement to the fimds, it Is probable that the income will be received and th¢ amoullt eanbe me&sured rejiably. Eypenditure Liabilities are recognised as expendire as soon as there is a legal or CofL8tructive obligation comrnitting the charity to that expenditur¢, it is probable that a transfer of econo]nic benefits will be required iti settlement and the atnount of the obligation Can be measured reliably. Expendire is accounted for on an a¢¢n8 b&sis and has been classified under headings that aggregate all co%t related to the category. Where costs cannot be directly attribuied to partiwlar headings they have been allocated to activities on a b&sis consistent with the use of Tanglble Ilxed assets No provision for depreciation has been tnade as thc cost of capital purchases have alway5 been writtell off in the year of purchase. Stocks Stockts are valued at the lower of ¢9st alld net realisable value, afier nIng due allowdnce for ob8olete and slow moving iten Tllxatlon The charity is exempt from tax on its charitable activilies. Fwid a¢¢ounting Ut]re5triCted fimd8 cart be used in accordance with the chariÈable objectives at the discretion of the trustees. Re5tri¢ted funds can only be used for particular restricted purposes wiihtn the objects of the Charity. Restri¢tions arise when specified bythe donor or when fid8 ar¢ raised for parti¢ular restricted purp05¢$. Further explanation of the natUTe and purpose of each is included in the notes to the finallcial statements. OTHER TRADING ACTIVITIES 31.3.21 31.3.20 District Shop Spitewinter Camp F¢¢$ 517 71M 14,611 16,198 1,221 30,809 Pag¢ 6 continued...

The Cbesterfield & Distrlet Stout ot t the Financial StAlemellts- ¢onthiued f rtheYearEn 21 INVESTMENT LYCOME 31.3.21 31.3.20 Bank interest Building society interest 33 14 45 53 47 TRUSTEES, REMUIYERATION AL¥D BENEFITS There were no Inte£S, r¢mullerdtion or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020. Trustees, expenses Th¢r¢ no trust¢e5' ¢XPe15 Paid for th¢ y¢ar 31 March 2021 nor for the year ended 31 March 2020. COMPARATtVES FOR THE STATEMENT OF FINANCLIL ACTIVITIES Unrestricted fimd INCOME AND ENDOWMENTS FROM Donatiolls and legacies 7,448 CharitAble aetivitie¥ F¢lloNv¥hip Beavers 679 22,770 Other trading activitics tnv&stment income 30.809 47 Tots] 61,753 EXPENDITURE ON Raising fimd8 21.413 ChAritable aetiviti 28,330 3.891 Activities Total 53,634 NET IL¥COME 8,119 RECOIYCILIATION OF FUNDS TotAI funds brought f•rw*rd 461285 TOTAL FUNDS CARIUED FORWARD 469,404 Page 7 conlinued...

The Chesterfield & District ScDUt Countil Notes to the Financi81 Staternents- continued for the Year Ended 31 Mareh 2021 TANGIBLE FIXED ASSETS ImprovEments Freehold propety Spitewinter propety Totals COST At l April 2020 and 31 March 2021 115,OIM 200,DOII 59J72 374J72 NET BOOK VALUE At 31 March 2021 115,000 200,0011 59J72 374J72 At 31 March 2020 115,000 200.000 59,372 374,372 STOCKS 31J.21 3 1.3.20 Stocks 8,048 9,579 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31J.21 31.3.20 Other debtors 1,706 880 CREDrroRS: AMOUNTS FALLING DUE wTfHtN ONE YEAR 31J.21 31.3.20 Other creditors 1,21MI io. MOVEMENT IN FUNDS Net At 3113121 At 114120 in funds Umrestricted funds Generdl fund 469,404 27,725 497,129 TOTAL FUNDS 409,404 27,725 497,129 Net movement iu fjJnds, included in the above are &$ follows.. Incoming Resources rewurees expended Movement in funds ilnrestrieted fllnds General fund 49,987 122,262) 27,725 TOTAL Fuf4DS 49,987 (22362) 27,725 Page 8 continued...

The Cbesterfleld & District Scout Councll to the Flnancial Statements- eon*iDu frtheyear l Marcb 2 io. MOVEMENT IN FUNDS- continued Comparatlves for movemen¢ In funds movement Al 3113120 At 114119 Unrestricted funds G¢n¢ral fillul 461285 8.119 469,404 TOTAL FUNDS 461285 8,119 469,404 Comparativ¢ net movemettl in fi]nds, included in the above are as follows.. Incoming R¢wurccs Mov¢ment in funds Unrestrlcted funds General fid 61,753 (53,634) 8.119 TOTAL FUNDS 61,753 (53,634) 8,119 A ¢utTent year 12 and prior year 12 montlts combilled position is as ftillows: Net rnovement in fillLs At 3113121 At 114119 UnrestTl¢ted fundj General fill 461,285 35,844 497.129 TOTAL FUNDS 461,285 35,844 497,129 A cturent year 12 OnthS and prior year 12 rnonths cotnbined net movement nds, included in the above are a5 follows". Incoming resources Resources ¢xp¢nded Movement in fiuKi8 Unrestrleted flllld8 General fill 111,740 {75,896) 35,844 TOTAL FUNDS 111,740 {75,896) 35,844 Page 9 contillued...

The Cbesterfield & Districl Scout Couneil Notes to the FlnaDeial Statements- ¢ontlnued for the Year Ended 31 March 2021 11. RELATED PARTY DISCLOSURES The were no Telated paty tranwtions for the year eThdcd 31 March 2021. Page 10

The Chesterfield & Distrlet Scout Council Detaijed Statement of Financial Activitle$ for the Yethr Ended 31 March 2021 31.3.21 31.3.20 INCOME AND ENDOWMENTS Donatlons and leR¢ie8 Donation5 M¢mbership subscriptio% 425 853 6.595 425 7,448 OÉh¢r tr¥ding lletlvfitles District Shop Spitewinter Cauw Fe¢$ 517 7(14 14.611 16,198 1,221 30.809 Illvestmtnt in¢om¢ Ballk Inte41 Bllilding s(Kiety interest 33 14 45 47 Charitable aetlvlttes Fellowship BeavercubS1SCQutsxp1orerS 679 22,770 6,100 42,188 23,449 To¢al In¢omlng r¢sour¢es 49,987 61,753 EXPENDITURE Ralslng donatiolls alld lega¢i Spitenter Cak District Shop 11,009 5,004 16,409 IJA73 21,413 Charltsbie ¢tlvities Rates and wpter 271 1.895 2J61 176 l.333 3,006 5,410 Ligbi and heat Fellowship BeaverslCUbScOlltplOrers Jamboree 2019 Admin and sutthy expeEL%es 775 15,652 2,929 J,116 2,408 475 7,589 32,221 This pag¢ d0¢5 not forni part of the statutory final141 $tat¢menis Pagell

Tbe Chesterfield & Dlstrlet Seovt Coullcu Detailed Statent of Flnallcial Aetlyltles for the Year Ended 31 Marcb 2021 31.3.21 31.3.20 SuppDrt ¢05ts Governance costs Accountancy and legal f¢¢s 1,200 Tothl resources expended 22,262 53.634 Net fincome 27,725 8,119 This page does not fonn part of thc Statutory fmancial ststements Page 12