## **124[th] Derby Mickleover Scout Group (Charity Number: 520635)** 

## **Report for Supporters – July 2023** 

**Financial Years April 2019 to March 2020, April 2020 to March 2021, April 2021 to March 2022, and April 2022 to March 2023** 


## **Financial summary** 

||_Income_|<br>_Expenditure_|<br>_Net income_|<br>_Closing balance_|
|---|---|---|---|---|
|_FY 2018-19_|_£10,267_|<br>_£8,369_|<br>_£1,899_|<br>_£14,112_|
|_April 2019 to March 2020_|**£15,908**|<br>**£13,123**|<br>**£2,785**|<br>**£16,897**|
|_April 2020 to March 2021_|**£2,955**|<br>**£3,557**|<br>**(£602)**|**£16,295**|
|_April 2021 to March 2022_|**£15,228**|<br>**£15,835**|<br>**(£607)**|**£15,687**|
|_April 2022 to March 2023_|**£35,487**|<br>**£28,390**|<br>**£7,097**|<br>**£22,785**|



## **Scouting Leadership** 

|**Scouting Leadership**|**Scouting Leadership**|||
|---|---|---|---|
|_Group Scout Leader:_||Dot Asquith||
||_Beavers_|_Cubs_|_Scouts_|
||Jackie Harding_Badger_|Steph Young_Akela_|Mike McCree, Claire Jones (_to_<br>_July 2019_), Catherine Warwick<br>(_to July 2019_)|
|_Section_||||
|_Leaders:_||||
|||||
|_Assistant_|Gary Harding, Annie<br>Robinson (from 2021)<br>Karlie Hall_(to March’20)_|Stephen Templer_Baloo_<br>Andrew Templer_Riki_|Tom Jones, Lisa Scott, Katy<br>Sacre, Shaun Maskrey|
|_Section_||||
|_Leaders:_||||
|_Regular_|Sam Kowalski, Lisa Edwards, Rachel Shaw, Kay Jeffery, Kate Marsam, Andy & Camilla<br>Wild-Smith, Kelly Griffiths, Michelle Cockayne, Charlotte Wood, Michael & Lesley Gladwell,<br>Claire & Rubin Lee, Anna Salt, Alison Howard, James & Caroline Hayward|||
|_parent_||||
|_helpers:_||||
||Morris McAra, Jacob Curd, Will Coupland, Alex Deeks, Tom Wright, Tom Bristol, Sammy<br>Coulson, Ben Moore_,_Amelia Cocker, Becky S, Jack Argent, Liam Young, Ollie Young,<br>Stephen Taylor, Abbey Milward, Chizitelum (Zizi) Ude, Luke Hicks, Joseph Kininmonth,<br>Matthew Steven, Tullan Mawer, Barney Warwick, Ben Wood|||
|_Young_||||
|_Leaders /_||||
|_DoE:_||||
|||||



## **Executive Committee and Charity Trustees** 

_Chair & Treasurer:_ Helen Hicks (Trustee), 

_Secretary:_ Mary Hague 

_Parents:_ Rachel Shaw, Lisa Edwards, Kay Jeffery, Dave Cocker, Paul Dutton _Scout Leaders:_ Dot Asquith (Trustee), Jackie Harding, Steph Young, Mike McCree _Quartermaster:_ Andrew Templer (Trustee) 

Parents are always welcome to join the committee or volunteer as Trustees, ideally at the annual AGM.  Please speak to the Group Scout Leader or the Chair of the Executive. 

Address of meetings: All Saints Church Hall, Mickleover, Derby. 

Address for correspondence: 2 Cascade Grove, Derby, DE23 3WT. 

Committee structure and procedures follow the Scout Association Policy, Organisation and Rules, Chapter 5. Local Scouting governance and finance - Groups, Districts, Counties. 

https://www.scouts.org.uk/por/5-local-governance-and-finance-of-groups-districts-counties 


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## **Scouting activities report** 

The 124[th] Derby (Mickleover) Scout Group is 77 years old and provides boys and girls between 6 and 18 years opportunities to develop skills for life through Scouting and young leadership. We currently have three sections (Beavers, Cubs and Scouts) which meet weekly in school term times on Monday and Tuesday nights, and next year we hope to extend those opportunities to younger children by developing plans for a new Squirrel section. 

All the sections are full and have increased their size above the usual level to accommodate current high demand. The Scout Troop finished lockdown with 17 Scouts, and now has 40 under eighteen year olds. The Cub Pack has remained full and has now raised its numbers to be able to incorporate the number of scouts moving up from the Beaver section. 

We are extremely lucky to have maintained and grown our leadership team over the last four years, with several Leaders, Assistant Leaders, parent helpers and young leader helpers in all three sections. The team have a wonderfully diverse range of skills, strengths, and interests. They work so well together and support each other to deliver a great range of weekly activities and residential and outdoor experiences. 

This teamwork was vital during lockdown and enabled all three sections to access online meetings, starting immediately from the day after lockdown started.  The Group was able to continue providing this valuable connection for the scouts, including virtual camps, throughout that difficult time. 

It was so disappointing for everyone that Peak 2020 and Spring Bank Camp had to be cancelled, but fortunately we received refunds for the majority of expenses we had paid, and thank parents for their patience whilst we had difficulties with our bank accounts which delayed some payments of these refunds to families. 

The scouts missed so many important developmental experiences during COVID, and experienced hardships which have left their mark.  Our leaders have worked together to deliver activities in a new way following lockdown to enable our scouts to develop their self-confidence through participation in whole Group residentials, family camps, and sleepovers. These accommodations and innovations will continue whilst we support those lockdown Scouts throughout their remaining time with us. 

In the last four years the Scout Troop has awarded _**twelve Chief Scout Gold Awards**_ , sent one Scout to the USA for the World Scout Jamboree 2019, and have three travelling to South Korea in July for the 2023 World Scout Jamboree.  This is a wonderful opportunity for these young people and a great reflection on them and the scouting and life skills they have learnt as members of the Scout Group! 

Post-lockdown the Scouts have racked up a total of 630 nights away, and the end of 2023 will see the Troop’s first ever international residential to Valencia in Spain. 

Akela has awarded _**nine Chief Scout Silver Awards**_ to the Cubs, which is fantastic. The lack of opportunity for camping prevented other Cubs from achieving this too. A good number of the current Cubs were unable to have any nights away whilst in Beavers so have been more than usually nervous about camping with us these last two years. The team decided to offer a one night sleepover similar to Beavers to help persuade them, which was so successful that most of the pack attended. Akela intends to continue to run these over the next few years at different bunk houses. 

During the last twelve months the Beaver Colony has awarded a fantastic _**twelve Chief Scout Bronze Awards**_ , which reflects the enthusiasm and commitment the Beavers make to participating in the wide range of activities provided. 

We plan to continue to build on our diverse program and continue to offer our young people a full and rich selection of events. This is only possible with the support of the fantastic rota of parent helpers – thank you – and please speak to your section leader if you would like to help occasionally or regularly. 


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Thank you to all the leaders for their tireless work and for ensuring our programme is always pushing our young people to be the best they can. 

## **April 2019 to March 2020** 

- Scout camp at Springbank 2019 (May) 

- World Scout Jamboree 2019 (USA) attended by 124SG members (August) 

- Cub Camp at Drum Hill (August) 

- Scout Gold Award Expedition (September) 

- Beaver Magical Sleepover (November) 

- Scout Chilly Challenge camp (January) 

- AGM and annual report for Financial Year 2018-19 (July 2019). 

- Start using GoCardless in July for automating and recording income. 

- Change subscription rates and frequency. 

- Fundraising for WSJ-19, and deposits paid for Peak 2020 in July increased both income and expenditure above usual levels. 

## **April 2020 to March 2021** 

- Weekly meetings start on Zoom (April) 

- Cancelled - Cub camp at Springbank Camp 2020 (May) 

- 124 Lockdown camp at home (June) 

- Cancelled - Peak Camp 2020 and Junior Peak (July) 

- COVID safe phased restart to weekly meetings. 

- Scout Chilly Challenge camp (January) 

- Beaver Luna New Year online sleepover (February) 

- No AGM or annual report for FY 2019-20 in July’20 due to lockdown. 

- Refunds for cancelled events are a significant portion of both income and expenditure. 

- Payment holidays for members during lockdown suppressed the planned increase in membership income, but weekly meeting costs and hall rent also reduced. 

- Two annual Scout Association Capitation payments were paid within this year (one at the beginning of the financial year and one at the end). 

## **April 2021 to March 2022** 

- Scout camp – activity weekend (June) 

- Scout Gold Award Expedition (June) 

- Scout Camp – Yorkshire (August) 

- Group Camp at Kibblestone for 124SG 75[th] anniversary (November) 

- Scout Chilly Challenge camp (January) 

- Beaver sleepover (February) 

- No AGM or annual report for FY 2020-21 in July‘21 due to personal circumstances. 

- New fees and restrictions on charity bank accounts at HSBC. New bank accounts opened at Lloyds. 

- The Scout Association increases fees payable by members. Its finances were significantly impacted by loss of income during lockdown. Same happens next year. 

- Refunds to members continue for cancelled events in 2020. 

## **April 2022 to March 2023** 

- Scout Gold Award Expedition (July) 

- Cub Camp at Drumhill (August) 

- Scout Camp at Waddecar Lancs (September) 

- Group Camp at Beaudesert (November) 

- Scout Chilly Challenge camp (January) 

- Beaver Roundtable sleepover (January) 

- Cub Harry Potter sleepover (March) 

- No AGM or annual report for FY 2021-22 (July 2022). 

- Fundraising for WSJ-23 and Valencia camp, and deposits and stage payments paid for Scout camps in Valencia (October 2023) and Hathersage (April 2023) significantly increased both income and expenditure above usual levels. 

- Final balance includes event fees collected which will not be spent until the next financial year. 


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## **Financial reports, 1 April 2019 to 31 March 2023** 

||**2019/20**|**2020/21**|**2021/22**|**2022/23**|||**2019/20**|**2020/21**|**2021/22**|**2022/23**|
|---|---|---|---|---|---|---|---|---|---|---|
|**A1 Receipts**||||||**A3 Payments**|||||
|1 Donations, subscriptions, grants etc||||||1 Membership|||||
|1 Donations||||||1 Scout Association Capitation|-£2,736|-£5,211|-£3,253|-£4,673|
|1 Gift Aid|£602|||||2 Accommodation & management|||||
|1 Grants|£700|||£550||2 AGM & trustee expenses|||||
|1 Membership payments|£6,128|£6,289|£6,438|£8,832||2 Bank charges|-£266|-£218|-£521|-£827|
|4 Investment income||||||2 Insurance|-£172|-£42|-£188|-£201|
|4 Interest|£21|£5|£1|£47||2 Rent (storage & hall)|-£600|-£500|-£1,623|-£3,317|
|||||||2 Repairs & renewals|-£244|-£16|-£227|-£486|
|2 Scouting activities||||||3 Scouting activities|||||
|2 Clothing|£10|£120|£67|-||3 Admin costs|-£68||-£25|-£25|
|2 Youth programme & activities||||||3 Adult support & training|-£25|||-£20|
|||||||3 Uniform, badges & clothing|-£634|-£158|-£948|-£1,017|
|||||||3 Youth programme & activities|-£1,097|-£803|-£1,399|-£1,401|
|3 High cost activities||||||4 High cost activities|||||
|3 COVID Refunded receipts||-£3,966|-£364|-£149||4 COVID Refunded payments||£3,680||£54|
|3 Residential activities||||||4 Residential activities|||||
|3 RX Beaver Sleepover|£254|£50|£260|£320||4 EXP Beaver Sleepover|-£240|-£58|-£71|-£267|
|3 RX Cub Camps|£1,344|||£1,404||4 EXP Cub Camps|-£468|||-£1,088|
|3 RX Group Residentials|||£4,500|£4,966||4 EXP Group Residentials|||-£4,267|-£4,730|
|3 RX International Camps|£3,227|||£11,281||4 EXP International Camps|-£3,225|||-£1,762|
|3 RX Scout Camps|£1,215|£256|£2,811|£3,648||4 EXP Scout Camps|-£1,655|-£20|-£2,285|-£3,497|
|3 RX Non-res. activities|£1,153|£187|£1,423|£1,600||4 EXP Non-res. activities|-£742|-£216|-£1,028|-£1,703|
|3 RX Junior Peak|£475|||||4 EXP Junior Peak|-£490||||
|5 Scout Group Fundraising||||||5 Scout Group Fundraising|||||
|5 Fundraising RX Intl Camps|£757|||£2,022||5 Fundraising EXP Intl Camps|-£62|||-£2,341|
|5 Fundraising RX 124SG||||£98||5 Fundraising COSTS 124SG|||||
|5 Fundraising:Giving Machine|£25|£15|||||||||
|6 Charitable fundraising||||||6 Charitable donations|||||
|6 Fundraising Charity projects|||£92|||6 Donations Charity projects||||-£142|
|6 Fundraising WSJ attendance||||£904||6 Donations WSJ attendance|-£400|||-£981|
|**Total Receipts**|**£15,908**|**£2,955**|**£15,228**|**£35,487**||**Total Payments**|**-£13,123**|**-£3,557**|**-£15,835**|**-£28,390**|
||||||||||||
|||||||**Net income**|**£2,785**|**-£602**|**-£607**|**£7,097**|




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## **Assets and Liabilities** 

|**_Assets_**|**_Beavers_**|**_Cubs_**|**_Scouts_**|**_Group_**|**_Previously reported Total on 31 March 2019_**|**_Previously reported Total on 31 March 2019_**|
|---|---|---|---|---|---|---|
|_Petty cash_|_£215_|_£8_|_£76_|_£0_|||
|_Petty cash 2_||_£0_|||**_CASH_**|_£300_|
|_Bank_|_£0_|_£70_|_£701_|_£2,755_|||
|_Bank 2_||_£43_|||**_BANK_**|_£3,568_|
|_Investment_||||_£10,244_|**_INVESTMENT_**|_£10,244_|
|**_Section total_**|**_£215_**|**_£122_**|**_£777_**|**_£12,998_**|**_Previously reported TOTAL_**|**_£14,112_**|
||||||||
|**Assets**|**Beavers**|**Cubs**|**Scouts**|**Group**|**Total on 31 March 2020**||
|Petty cash|£34|£44|£0|£0|||
|Petty cash 2||£231|||**CASH**|£309|
|Leader cash||-£137|||**Leader CASH**|-£137|
|GoCardless|£0|£0|£0|£0|**GOCARDLESS**|£0|
|Bank|£320|£875|£1,515|£3,750|**BANK**|£6,460|
|Investment||||£10,264|**INVESTMENT**|£10,264|
|**Section total**|**£354**|**£1,013**|**£1,515**|**£14,014**|**TOTAL**|**£16,897**|
||||||||
|**Assets**|**Beavers**|**Cubs**|**Scouts**|**Group**|**Total on 31 March 2021**||
|Petty cash|£0|£44|£0|£0|||
|Petty cash 2||£134|||**CASH**|£178|
|Leader cash|-£50|-£2||-£42|**Leader CASH**|-£94|
|GoCardless|£0|£0|£0|£19|**GOCARDLESS**|£19|
|Bank|£392|£89|£1,542|£3,900|**BANK**|£5,923|
|Investment||||£10,269|**INVESTMENT**|£10,269|
|**Section total**|**£342**|**£265**|**£1,542**|**£14,146**|**TOTAL**|**£16,295**|
||||||||
|**Assets**|**Beavers**|**Cubs**|**Scouts**|**Group**|**Total on 31 March 2022**||
|Petty cash|£37|£38|£0|£0|||
|Petty cash 2||£134|||**CASH**|£209|
|Leader cash|-£244|-£157||-£230|||
|Leader cash 2||||-£20|**Leader CASH**|-£650|
|GoCardless|£0|£0|£24|£126|**GOCARDLESS**|£150|
|Bank|£504|£380|£2,110|£2,716|**BANK**|£5,709|
|Investment||||£10,270|**INVESTMENT**|£10,270|
|**Section total**|**£297**|**£395**|**£2,134**|**£12,861**|**TOTAL**|**£15,687**|
||||||||
|**Assets**|**Beavers**|**Cubs**|**Scouts**|<br>**Group**|**Total on 31 March 2023**||
|Petty cash|£0|£1|£0|£0|||
|Petty cash 2||£121|||**CASH**|£122|
|Leader cash|-£136|-£56|£0|-£455|||
|Leader cash 2||||£21|**Leader CASH**|-£626|
|GoCardless|£8|£0|£0|£55|**GOCARDLESS**|£63|
|Bank|£723|£594|£11,497|£95|**BANK**|£12,910|
|Investment||||£10,317|**INVESTMENT**|£10,317|
|**Section total**|**£595**|**£660**|**£11,497**|**£10,033**|**TOTAL**|**£22,785**|



Note: Negative _Leader Cash_ numbers are where Leaders have personally purchased goods or services for the scout group and reimbursement is pending. A target for future years is to significantly reduce personal spending and reimburse promptly where scout group accounts cannot be used. 

Note: _Investment_ is a cash based savings account holding monies raised when the Group lost its Scout Hut. 

Note: A Reserves Policy is available on request. This will need reviewing this year to bring it up to date and take account of higher costs and fees. 


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