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2025-08-31-accounts

73rd Derby (Allestree) Scout Group Trustee’s Annual Report 2024/25

Reporting period: 01/09/2024 – 31/08/2025 Charity No: 520628 HQ Registration: 10011246 Address: Woodlands Road, Allestree, Derby DE22 2HE

Trustees & Advisors

Names of the charity trustees who manage the charity

Mark Silo – Chair / Elected Elaine Bond – Group Lead Volunteer [ex officio] Kristy Seal – Treasurer / Elected Gerald Price – Elected Keely Kemp – Elected Laura Robinson – Elected (Squirrels) Matt Bond – Elected (Cherokees) Richard Smith – Elected (Mohawks) Gareth Mitchell - Elected (Lions) Josh Kawalek - Elected (Tigers) Peter Favell – Elected (Pumas) Hazel Webster - Elected (Jaguars)

Names of advisors

Elizabeth Williams – Minutes Secretary Mark Wright – Olympus Explorer Leader (right of attendance under partnership agreement) Pete Loftus – District Commissioner (right of attendance under POR)

Honorary Members

Maragret Roome – Group President [gone home] Ged Potter – Group Ambassador

73[rd] Derby (Allestree) Scouts - Annual Report 2024/25

Structure, governance and management

The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association (POR).

The Group is a charitable trust established under its rules which are common to all Scouts.

The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group, an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Board consists of independent representatives (Chair, Treasurer, plus two others) together with the Group Lead Volunteer, individual section team representatives and meets termly. Election of Trustees is done in accordance with POR.

The Board exists to support the Group Lead Volunteer in meeting the responsibilities of their appointment and is responsible for:

Risk and Internal Control

The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:

Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre, other Scout Groups & the County campsite at Drum Hill. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.

Injury to leaders, helpers, supporters and members. The Group, through national membership fees, contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.

Reduced income from fund raising or rent. The Group is primarily reliant upon income from rent, subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.

Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Reduction or loss of members. The Group provides activities for all young people aged 4 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

73[rd] Derby (Allestree) Scouts - Annual Report 2024/25

Objectives and activities

The Purpose of Scouting

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes.

Co-operation - We make a positive difference; we co-operate with others and make friends.

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

Summary of the main activities

The Group aims to support the mission of Scouting: directly through the provision of a Scouting programme for young people aged 4 to 14 years old; and indirectly through the provision of premises for the Olympus Explorer Unit, (which provides a Scouting programme for young people aged 14 to 18 years old).

Applications for membership are welcomed from all young people aged 4 to 14 living in Allestree and the surrounding area. The Group seeks involvement from the whole community as volunteers and supporters. All adults wishing to become members or to work with children are vetted in accordance with Scout Association policy. The Group runs fundraising events which are open to all members of the public. The Groups premises are available for hire by members of the public.

At present the Group consists of one Squirrel Scout Drey, two Beaver Scout colonies, two Cub Scout packs, and two Scout troops. As at 31/1/25 (the date of the Scout national census) the Group had 175 young people under 18 years and 59 adult volunteers. (2024: 175 young people under 18 years and 58 adult volunteers).

Public benefit statement

The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

73[rd] Derby (Allestree) Scouts - Annual Report 2024/25

Achievements and performance

The group arranged 15 nights away experiences over the year, including a beaver camp, cub camp, 5 scouts camps and a scout expedition challenge. All sections were able to provide at least 1 night away during the year.

Both beaver colonies attended the county Beaver bonanza event at Drum Hill in July ’25, experiencing a full day of activities.

Both cub packs entered teams in the Derby North district competition, the Richard Edwards Trophy in Nov ‘24; winning 3[rd] place.

Both scout troops entered the district Ready Steady Cook competition, Apr ’25, coming joint first! This qualified them to go on to the Derbyshire scouts county event, where they achieved 2[nd] & 3[rd] place.

Both scout troops took part in the Derby districts Foxwell competition, Jun ’25, placing 8[th] & 12[th] out of 15.

Our Panther Target Sports team offer archery, tomahawk, air rifle/pistol & crossbow activities to members of the group through regular weekly sessions & also supporting all the sections to offer target sports in their program. In the Big Shoot, a Derbyshire scouts county competition held in May ‘25, they won the Team Trophy for the second year in a row & achieved 5 gold, 6 sliver & 6 bronze medals.

The group was invited to join the third Allestree Poppy Parade in November ’24 to mark remembrance Sunday. There was good attendance by all sections, with wreaths laid by squirrels, beavers, cubs & scouts. Representatives from all sections also supported poppy sales at Park farm the day before, helping to raise £1,060 for the RBL.

Four of our Lions Cub leaders (including a Young Leader) entered the 30km Kinder Extreme race walk in October ‘24, winning the Ron Anderson Trophy with a time of 5hrs 36m.

We started a full refurbishment of the Annex in Feb ‘25, expected to finish in the autumn term; see financial review for further details.

We held a very successful ‘Big Help Out’ day in March, inviting parents & young people to spring clean the main building & minibuses; clear, sort through & tidy all the camping equipment in the garage; move the small container behind the tomahawk range. Excluding leaders, 31 young people attended, earning volunteering hours towards scout awards, and 36 adults.

We are delighted that local Councillor Ged Potter agreed to represent the group, becoming invested as our honorary group president in July. Ged has been an enthusiastic supporter of the group in recent years and is keen to support us in the community in any way he can.

The following youth top awards were presented:

73[rd] Derby (Allestree) Scouts - Annual Report 2024/25

The following adult volunteer awards were presented:

Woodbadge (Adult Training award)

Adult awards for good service

In January 2025 one of our longest serving members, Ray Dallas, passed away aged 95. Ray had over 75 years of service as an adult, having joined as a wolf (cub) scout in 1938 in London and never left since! He joined the 73rd in 1963 having moved to Derby. He had served as a leader in London and then with us as a trustee, treasurer, QM, and most recently helping with maintenance of the HQ. He was awarded the Silver Acorn for ‘distinguished service to scouting of over 20 years’ in 2004.

Financial Review

Total income for the group was £67,511.12 with expenditure of £53,834.13, a net increase of £13,677.12 over the year. (Prior year net loss of £11,005.95.) Excluding net income in respect of the Denmark ’26 expedition, the underlying change in funds was a net increase of £2,647.55.

One-off income from the sale of the old minibus for £2,779.18 and a GiftAid claim of £7,051.77 (‘19/20 – ‘22/23), has largely offset the prior year loss. We have started promoting GiftAid, receiving £3,843.31 for ‘23/24; and expect to receive at least this amount per year going forwards. (Note in the accounts below, both GiftAid figures are amalgamated.)

Our long-term tenants, Busy Bees nursery & Cool Kids breakfast club, served notice to leave in October ‘24, with rent paid until the end of November ‘24. This rental was approximately a third of normal income, so a budget review was undertaken by the trustees. This led to an increase in subs of £10 per term, the introduction of a camping levy, efforts to hire out of minibuses to other groups, better use of Gift Aid and a review of expenditure. The revised budget aimed to balance operational income & expenditure.

We initiated an annex refurbishment project, funded out of reserves, with a view to attracting external hires. This will comprise a complete rewire, new flooring, making the space wheelchair accessible, adding a kitchen, shower & toilet. Upgraded audio visual facilities will be included. This will provide an enhanced space for meetings, sleepovers, and allows scope for external hire as it will be a ‘standalone’ unit. In particular, we would like to thank Gaz Mitchell, Josh Kawalek, Mark Silo & Karl Smith for their time & dedication to the project in their spare time. We would also like to thank everyone else who has been able to spare time to assist on an ad-hoc basis.

73[rd] Derby (Allestree) Scouts - Annual Report 2024/25

Reserves Policy

The Group’s policy on operating balances & reserves is to:

Operating balances are reviewed termly by the trustees.

The group level reserves were £40,538.93 as of 31[st] August 2025. (Prior year £45,232.85.)

Investment Policy

The Group's Income and Expenditure is small and therefore does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Non-Financial Assets

The buildings (main hall, annex, garage) & land are owned by the group, held in trust on our behalf by the Scout Association Corporate Trust. The buildings are currently insured for £1.25M, with a ratable value of £11,000. (Prior year £1.01M & £11,000 respectively.)

A building revaluation was undertaken through our insurer at renewal & the equipment inventory value is now under review.

Other Information

Due to holding international camps on alternate years, regular fluctuations in ‘top-level’ income & expenditure should be expected on alternate years. The camps by their nature generate a significant amount of income & expenditure.

We would like to thank Norton Motorcycles & and a parent for their generous donations to the group during the year.

Our fundraising team have been very successful running events for the group, organising our Winter Fair & Summer events. They a new ‘Quiz & Curry’ event in February & an Easter Egg trail over Easter which were both very well received. This generated £1,663.84 in net income. (Some monies were not being banked until just after year end so won’t be included until next years report; for reference the net total would have been £2,771.32). Unfortunately, we decided not to run Campfire Carols in 2024 due to low ticket sales. It is thought the date chosen was too close to Christmas. We would like to thank our core fundraising team Claire Hart-Oaks, Keely Kemp & Linsay Cooper for their support.

73[rd] Derby (Allestree) Scouts - Annual Report 2024/25

Receipts & Payments Summary

YEAR ENDING
31/08/2025		 YEAR ENDING
31/08/2025		 YEAR ENDING
31/08/2024		 YEAR ENDING
31/08/2024		 Comments
RECEIPTS
MembershipSubscriptions 23,689.29 18,408.11 Subs
Lesspaid (9,256.00) (8,413.00) Paid to District for Capitation
Subtotal Membership 14,433.29 9,995.11
Interest on Deposits 306.08 668.21 Virgin Account
Donations/Grants 1,500.00 0.00
Gift Aid 10,895.08
ActivityIncome 30,844.01 43,545.17 26,274.33 26,942.54
FUND RAISING(gross)
Summer BBQ 0.00 1,758.35
ScrapMetal 42.02 159.70
Winter Fair 1,101.12 910.18
Other Fundraising 636.97 131.00
Subtotal Fundraising 1,780.11 2,959.23
Other income(show detail)
Rent Received 4,973.50 20,794.00 Busy Bees - ceased during the year
Sale of equipment/vehicle 2,779.18 0.00 Sale of minibus "Margaret"
Misc. Income 0.00 170.00
Subtotal Other Income 7,752.68 20,964.00
TOTAL RECEIPTS FOR THE YEAR 67,511.25 60,860.88
PAYMENTS
Premises
Light and Heat 2,944.00 4,543.18
Water 745.16 717.54
Telephone and Broadband 521.66 610.04
Refuse Collection 570.50 650.36
Other Repairs, Renewals & Consumables 1,145.33 2,540.71
Subtotal Premises costs 5,926.65 9,061.83
Insurance 2,439.17 2,086.32
Donations 20.00 62.15
Activities Expenses 28,237.69 32,320.11
Fund Raising Expenses
Summer BBQ 0.00 295.58
Winter Fair 50.01 0.00
Subtotal Fund Raising Expenses 50.01 295.58
Administration Expenses 0.00 0.00
Other Expenses
Gifts and Presentations 130.00 0.00
Purchase of Clothingand Badges 3,913.17 5,170.28
Vehicle Expenses 7,246.66 8,536.01
Annex 5,870.78
Purchase of Equipment
Minibus 0.00 7,250.00
Camping 0.00 2,458.10
Activity 0.00 4,626.45
Subtotal Other Expenses 17,160.61 28,040.84
TOTAL PAYMENTS FOR THE YEAR 53,834.13 71,866.83
SUMMARY
TOTAL RECEIPTS 67,511.25 60,860.88
TOTAL PAYMENTS 53,834.13 71,866.83
NET RECEIPTS(PAYMENTS) FOR THE YEAR 13,677.12 (11,005.95)
CASH & BANK BROUGHT FORWARD 61,305.78 72,311.73
CASH & BANK CARRIED FORWARD 74,982.90 61,305.78
CHANGE IN FUNDS 13,677.12 (11,005.95)
Group Squirrels Cherokee Mohawk Lions Tigers Puma
Scouts		 Scout
Camp		 Cub
Camp		 Panther
Target Sports		 International
Camp
Jaguar
Scouts		 Total
Group
RECEIPTS
MembershipSubscriptions 0.00 2,852.00 1,794.00 4,063.00 3,755.00 4,971.26 3,947.00 225.53 0.00 0.00 0.00 2,081.50 23,689.29
Lesspaid (9,256.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (9,256.00)
Subtotal Membership (9,256.00) 2,852.00 1,794.00 4,063.00 3,755.00 4,971.26 3,947.00 225.53 0.00 0.00 0.00 2,081.50 14,433.29
Transfers between Sections 17,831.83 (2,108.69) (1,237.50) (3,012.77) (3,355.74) (3,481.00) (6,620.23) 2,320.00 2,098.00 0.00 97.89 (2,531.79) 0.00
Interest on Deposits 306.08 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 306.08
Donations 700.00 0.00 0.00 300.00 0.00 0.00 500.00 0.00 0.00 0.00 0.00 0.00 1,500.00
Gift Aid 10,895.08 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10,895.08
ActivityIncome 20.00 786.00 600.00 2,009.10 3,245.00 (31.50) 7,705.00 0.00 269.51 2,706.90 13,117.50 416.50 30,844.01
Subtotal 29,752.99 (1,322.69) (637.50) (703.67) **(110.74) ** (3,512.50) 1,584.77 2,320.00 2,367.51 2,706.90 **13,215.39 ** (2,115.29) 43,545.17
FUND RAISING(gross)
ScrapMetal 42.02 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 42.02
Winter Fair 1,090.12 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 11.00 0.00 0.00 1,101.12
Other Fundraising 623.73 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 13.24 0.00 0.00 636.97
Subtotal Fundraising 1,755.87 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 24.24 0.00 0.00 1,780.11
Rent 4,973.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,973.50
Sale of equipment/vehicle 2,779.18 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,779.18
Subtotal Other Income 7,752.68 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 7,752.68
TOTAL RECEIPTS FOR THE YEAR 30,005.54 1,529.31 1,156.50 3,359.33 3,644.26 1,458.76 5,531.77 2,545.53 2,367.51 2,731.14 13,215.39 (33.79) 67,511.25
PAYMENTS
Premises
Light and Heat (2,944.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (2,944.00)
Water (745.16) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (745.16)
Internet (521.66) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (521.66)
Refuse Collection (570.50) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (570.50)
Other Repairs,Renewals & Consumables (1,145.33) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (1,145.33)
Subtotal Premises costs (5,926.65) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (5,926.65)
Insurance (2,439.17) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (2,439.17)
Donations (20.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (20.00)
Activities Expenses (89.98) (1,431.74) (1,200.04) (3,525.11) (3,784.75) (1,443.75) (6,985.26) (2,754.12) (2,178.65) (2,064.24) (3,168.59) 388.54 (28,237.69)
Fund Raising Expenses
Winter Fair (50.01) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (50.01)
Subtotal Fund Raising Expenses (50.01) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (50.01)
Administration Expenses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Other Expenses
Gifts and Presentations 0.00 0.00 0.00 (100.00) 0.00 0.00 (30.00) 0.00 0.00 0.00 0.00 0.00 (130.00)
Purchase of Clothingand Badges (3,234.65) (22.50) 6.50 (165.60) 0.00 0.00 (234.30) 0.00 0.00 0.00 (262.62) 0.00 (3,913.17)
Vehicle Expenses (7,035.63) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (211.03) 0.00 (7,246.66)
Annex (5,870.78) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (5,870.78)
Subtotal Other Expenses (16,141.06) (22.50) 6.50 (265.60) 0.00 0.00 (264.30) 0.00 0.00 0.00 (473.65) **0.00 ** (17,160.61)
TOTAL PAYMENTS FOR THE YEAR (24,666.87) (1,454.24) (1,193.54) **(3,790.71) ** **(3,784.75) ** **(1,443.75) ** **(7,249.56) ** **(2,754.12) ** (2,178.65) (2,064.24) (3,642.24) **388.54 ** (53,834.13)
SUMMARY
TOTAL RECEIPTS 30,005.54 1,529.31 1,156.50 3,359.33 3,644.26 1,458.76 5,531.77 2,545.53 2,367.51 2,731.14 13,215.39 (33.79) 67,511.25
TOTAL PAYMENTS (24,666.87) (1,454.24) (1,193.54) **(3,790.71) ** **(3,784.75) ** **(1,443.75) ** **(7,249.56) ** **(2,754.12) ** (2,178.65) (2,064.24) (3,642.24) **388.54 ** (53,834.13)
NET RECEIPTS(PAYMENTS) FOR THE YEAR 5,338.67 75.07 (37.04) (431.38) (140.49) **15.01 ** (1,717.79) (208.59) 188.86 666.90 9,573.15 354.75 13,677.12
0.00 0.00 0.00 (0.00) 0.00 0.00 0.00 0.00 0.00 (0.00) 0.00 0.00 0.00
CASH & BANK BROUGHT FORWARD 49,737.03 £1,025.26 £440.26 £1,198.02 £544.61 **£642.94 ** £4,043.53 £948.98 £914.75 £269.49 £1,456.42 **£84.49 ** 61,305.78
Cash £35.75 £76.31 £189.76 £593.86 £140.22 £439.24 1,475.14
Bank 55,075.70 £1,064.58 £403.22 £690.33 £404.12 £657.95 £2,135.98 £146.53 £1,103.61 £796.17 £11,029.57 £0.00 73,507.76
CASH & BANK CARRIED FORWARD 55,075.70 1,100.33 403.22 766.64 404.12 657.95 2,325.74 740.39 1,103.61 936.39 11,029.57 439.24 74,982.90

Plans for next financial year & other information

Following the very successful Scouts expedition to Rotterdam in 2024, there will be an expedition to Denmark in 2026 for 49 scouts & young leaders; supported by 11 adult volunteers.

After the success of the ‘Big Help Out’ this year, we are planning to run a smaller event each term. In the autumn, looking at indoor spaces, spring camping equipment & summer our outdoor spaces.

We are looking at replacing our garage, used for camping equipment storage. We believe a like for like replacement would cost around £35,000, using up the remainder of our excess reserves & requiring a significant fundraising effort. However, we believe grant funding is potentially available if we undertake a more ambitious plan to build a larger unit incorporating a meeting space & a climbing wall. This would cost £100,000 but would be reliant on accessing grant funding of at least £65,000.

When the annex refurbishment completes, we are hoping to be generate more income from rental to external users. We have already been approached by a prospective daytime tenant, Steps Derby a learning disability charity, Net income from rental is planned to be used towards capital expenditure, such as vehicles & the garage project.

Our plans for fundraising include running the popular Winter Fair & Campfire Carols in the autumn term; ‘Quiz & Curry’ in the spring term; and a summer event towards the end of the summer term. Following feedback, we intend to increase the amount of ‘scouting’ activities available to young people at these events.

The trustees plan to change the constitution of the trustee board to better align with updated POR & current Charity Commission best practice. We plan to move to 6-8 independent trustees (including Chair & Treasurer), together with the Group Lead Volunteer and 3 section team member trustees; nominated through open selection. Section team leads would have non-voting right of attendance. This proposal is intended to be ratified at our AGM.

We note with sadness that our Group President Margaret Roome ‘went home’ on 5[th] October 2025, shortly after year end. A dedicated member of the group & cub leader for over 58 years she will be sadly missed.

Declaration

The trustees declare that they have approved the trustees’ report & accounts above.

Signature Full Name Mark Silo

Signature

Full Name Gerald Price

Position Chair Date

Position Trustee Date

73[rd] Derby (Allestree) Scouts - Annual Report 2024/25