Everyday adventure, Skills for life
1st Hensingham Scout Group Annual report 2024-25
[Welcome to our 2024-25 annual report ]
It has been great to see the Group expand with the addition of a Squirrel drey. Our team of Leaders also continues to change.
I would like to wish Josh Musgrave every success in his new role as Western Lakes District Lead Volunteer. It is great to see one of our youth members who has been with us since Beavers move on to become an adult member and in this case following on in his Grandads footsteps as he was a District commissioner.
I have managed to attend Family, Beaver and Scout camps in the last year and it has been great to see them out again and having a good time. Though I have missed quite a few events over the last year there are, of course, more in the pipeline.
As Group Lead Volunteer my biggest concern is ensuring we have enough adult support to continue delivering the active programme that our young people deserve and have come to expect, and my top priority at this time is ensuring that we strengthen the adult support for all of our sections.
We have had more new recruits to the leadership team this year with Alisha, Calum, Reece, Hazel, Anna, Jamie, Jacob and Lisa but more would be good. We have also seen the return of Alex.
It is great to continue seeing former Beavers, Cubs and Scouts coming back to help their old sections as Young Leaders. Our Young Leaders do a fantastic job helping our adult volunteers run the sections and sharing their enthusiasm with the young people. However, these Young Leaders are with us to train to be leaders of the future, not as a substitute for adults now.
If you or someone you know is up for the challenge of learning new skills, inspiring our young members to achieve their best and having fun whilst you're doing it, speak to myself or your child's section leader. It doesn't have to be a weekly commitment. We are looking to increase our Active Support section which is a team to help run specific one-off activities like camps and events away from the school including Mountain Biking and air rifle shooting.
I would like to thank everyone (leaders, parents and young people) for helping make the last 12 months a success.
I know the section leaders are already planning lots of exciting activities for the next year, both indoors and out. I look forward to having you share the fun, challenge and adventure with us.
Alf Branch Group Lead Volunteer
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Over the year, an incredible 82 badges have been awarded, including three Nights Away badges – totalling an impressive six nights spent adventuring and learning away from home.
This year was a very special one for our Squirrel Drey – we officially opened our doors and have already welcomed 12 energetic, curious, and enthusiastic Squirrels, with our numbers soon to grow to 16!
None of this would have been possible without the unwavering dedication of our volunteers and the constant encouragement from our families. We are so grateful for your continued support – without you, our Drey simply wouldn’t be the thriving, joyful place it is today.
From the very beginning, our Squirrels have thrown themselves into every challenge and adventure. We’ve enjoyed learning new skills, including firelighting, which really showcased some amazing teamwork. Some of our Squirrels even joined us at Family Camp, showing incredible resilience and determination as they took part in a range of activities – rain or shine!
Here’s to another year of learning, laughter, and adventure for our Squirrels!
Chloe, Calum, Drew, Hazel & Reece. Nathan
We’ve also had plenty of fun along the way with a slip ’n’ slide session, practising navigation, and playing countless games that have kept everyone laughing and learning together.
Other standout moments included having a chef visit us, giving the Squirrels the opportunity to practise their cutting skills and explore the joys of preparing food together.
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Hello Everyone,
We’ve had a great year this year with numbers in the section being constant at full capacity, and with us running a varied and exciting programme issuing around 200 badges, including 6 Chief Scout Bronze awards, 18 nights away and 19 Money Skills badges, which is the first time we’ve covered these.
We started in September 2024 with a sleepover at Branthwaite Scout Camp where we did lots of activities, building shelters, made, cooked and ate pizzas, and the obligatory campfire to name a few.
In January we continued with our community presence at Walkmill Woods, Moresby, where we tree planted again.
November saw us have a visit to Whitehaven Fire Station where we were shown all around the fire tenders and then allowed to use the fire hose.
June took us on an exploration of the STEAM (science, technology, engineering, arts, and maths) Trail at Westlakes Science Park where the Beavers searched for sheep with letters on their backs and took rubbings of each of the information stations, including stations on photography and the water cycle.
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And finally, as always, we need to give a huge thank you to all parents, families and households that have helped us this year. We can't do this by ourselves, we need your help. If anyone would like to get more involved, be it occasionally in the weekly sessions or when we have our camps, please see one of the Beaver Leaders for more details.
We’ve made Christmas crackers and terrariums.
Thanks again and here’s to another good year at Beavers.
Lisa, Ross, George, Chloe , John, David, and Calum Anna, Charlie, Alex and Isaac
And played lots of games with water!!
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Hello Everyone,
Supported by our young leaders, our Cubs voted to support the community by carrying out litter picks in Whitehaven and at Walkmill woods in Moresby. With the West Cumbria Rivers Trust we also carried out tree planting where we planted more than 200 new trees.
We’ve had another excellent year in Cubs, with nearly 55 challenge badges and an impressive 5 Chief scout awards presented. We also managed to hand out over 260 activity & stage badges across a broad range of topics including Safety, Space, learning about the local area, Navigation, Environmental Conservation and International cultures.
Throughout the year our Cubs cooked outside, learning various different techniques, from marshmallows on a stick and Smaco’s on embers, to cooking hotdogs in a tin.
Numbers remain healthy and have grown steadily over the year and whilst many have moved onto Scouts, many more have moved up from Beavers or joined directly.
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It goes without saying that this camp and indeed the whole year would not have been the success it was without the tireless enthusiasm and support of the Young Leaders.
Your Leaders and Young Leaders
.
John, David, Rebecca, George, Keith, Alisha Zach, Josh and Pheonix
Finally; a huge thank you to all the parents, families and households and especially our Cubs. Our plan is to continue to provide a varied, adventurous programme, continuing to support our Cubs to achieve their Chief Scout Award and learn some amazing skills for life.
However; none of this just happens and takes a lot of effort by a small number of people in the background with some significant challenges within the Cub leadership team, without additional support from you, the parents, we may struggle to deliver some of our future planned activities.
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We’ve had another fantastic year with Scouts tackling a huge range of activities between them. Collectively our two Troops have completed 32 Challenge Awards, earned 153 activity badges and clocked up 218 nights away.
reflector ovens from the Police and Crime Commissioner for Cumbria, who visited along with some ‘proper coppers’ to see the ovens being used for the first time to make pizzas.
Subzero (at Auchengillan near Glasgow) lived up to its name. As the minibus pulled into the campsite, the snow was dusting the tops of the tents. It was a packed weekend with plenty to do - most importantly, having another go on the nausea-inducing fairground ride.
Fifteen of our Scouts took part in Jamboree On The Internet (JOTI) this year, where they were able to talk to Scouts from other countries and find out new games and recipes to try from across the world. Following on from this, as part of the International Activity badge, each patrol imagined they were aliens landing in a foreign country and they had to blend into the local Scout troop. What would they say, cook and make? Hopefully they’ve caught the travel bug ready for our international trip to the Danish Jamboree next year!
A huge congratulations to Nathan Cleeton, Jack Bird and Joseph Bird, who all worked really hard to achieve their Chief Scout’s Gold Award. This is the top award for the Scout section and earning it requires a significant commitment as Scouts must gain all nine of the Challenge Awards plus earn at least six activity badges. This includes the Personal Challenge, which is tailored to each Scout, and for these three it involved park runs, parent-free nights away, kayak-rolling, cake-baking, and cooking meals for the family.
Then for a fortnight we set our sights even further as we worked towards our Space badge. Who would have thought that melting chocolate could teach us about the wavelength of light?! We learnt about black holes and planned an expedition to a distant solar system.
We love to practise our traditional Scout skills, especially when that means we can pioneer chariots, and build defences for Nerf battles! Sharps work remains popular as always, whether that’s whittling, or using axes and saws to prepare the wood for fires. The Woofums we discovered two years ago have become a firm favourite; there is no better container for cherry pie filling than dough cooked on a fire! We have been able to broaden our scope thanks to the kind donation of
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Five of our oldest Scouts found themselves planning an expedition much closer to home. Having prepared their own route and menu plan, they hiked for two days with an overnight camp in the South Lakes.
tall, narrow, wobbly platform; to out on Lake Windermere and splashing through a ghyll; to deep inside a cave. Having stretched the limits of our comfort zones, the boat trip to Ambleside was a welcome midweek break before plunging back into the adventures again.
We are enormously grateful to the parent helpers who have made great adventures possible. A number of parents have stepped up this year to enable camps and expeditions to go ahead, which was a huge help. Thanks to John Bird we have been able to add mountain biking to the programme and have had good fun riding at Blengdale Forest and Eskdale.
As always, we aim to have an element of community engagement and giving back in our programme. We were proud to take part in the Remembrance parade. We litter picked around Hensingham thanks to United Utilities who provided litter pickers (and Paul Tyson who came up with a creative way to keep the bin bag open!). And we are fortunate to continue to benefit from West Cumbria Rivers Trust, who manage Walkmill Woods and this year took us searching for bats in amongst the trees we’ve helped plant in previous years.
Along with nifty bin-bag-stay-openers, Paul has also taught a number of our scouts how to shoot an air rifle, with many of them going on to achieve their Master at Arms Badge.
We had a brilliant summer camp at Great Tower near Windermere. We offered the option of hammocking, and the majority of the Scouts chose their hammocks over their tents! Thanks to the hard work of the Scouts preparing wood and tending to the fire, we were able to cook many of our meals outside - the fire seemed to barely ever be out. The Scouts enjoyed a range of adventurous activities, from being high up on a crag or a very
Our leaders continue to work to provide more to the group and beyond. Drew has secured himself a Kayaking Permit to enable us to do more on the water. Nic took her first (big!) step towards getting a Nights Away Permit by planning and running a hugely successful patrol camp. And finally, we are in equal parts delighted and sad that Josh is moving on to become the next District Lead Volunteer; which will be a loss to our section/group but a great gain to the district as a whole.
Meanwhile, we’ve seen two more of our old Scouts, Ben and Jacob, go from young leaders to fully-fledged leaders.
I’m writing this at the end of our first week back in the Autumn term, having just watched four Scouts move on after their last meeting in our section – all of whom are planning to go on to become young leaders. Meanwhile, we’ve recently been joined by two of our old Scouts rejoining us as young leaders!
This is just a flavour of what we’ve got up to this year, and none of it would be possible without our fantastic team of leaders.
Jon, Drew, Iona, Mike, Nic, Nikita, Josh, Lisa, Sam, Alex, Jamie, Jacob and Ben
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[Treasurer’s Report ]
Treasurer’s Report
I'd like to begin by thanking Lou, my predecessor, for her invaluable support and guidance as I've taken on this role over the past several months. We are grateful for all Lou has done as treasurer over the years and she has kept the accounts in excellent shape.
I’d also like to thank Emma for her continued role as our scrutineer and for the high level of attention to detail she brings to this important position.
At a high level, our financial position may appear strong, as our total income for the year is higher than our expenditure. However, a large portion of our income was from grants, and at the time of producing these accounts, we had not yet spent the full amount. As a result, when looking specifically at our operational programme spending, we are currently running at a deficit.
Income Summary
Our total income for the year was £47,773.63 . The majority of this was from our members' subscriptions and direct payments (to cover specific activities, camps, and uniform), grants, gift aid, fundraising, and donations. All of these are vital contributions that allow us to cover the dayto-day running costs and long term costs of the Group. Hard work from many in our team secured generous grants and we received donations from various bodies and kind individuals, thank you.
Expenditure Summary
This spending was essential for providing a highquality programme and renting our facilities. Our largest expenses were the running costs for rent, programme activities, and our payments for Group fees to the Scout Association. We invested a significant amount in programme materials/activities, badges, awards, and equipment to ensure our sections could deliver a wide range of engaging activities. Additionally, each grant awarded was for specific capital expenditure purchases such as tables and benches, waterproofs, buoyancy aids, mess tents, shelters, pyrography irons, and radios.
Key Highlights and Future Outlook
The trustees take the operational deficit seriously and are actively working to reduce it over the next 12 months. We actively look at our operational income and day to day expenses. In line with the increase of our running costs, we expect to require setting a reasonable increase in subscriptions.
Looking ahead, over the next financial year we expect that the group will change to a new bank provider. This will not impact any payments made, as they will continue to be processed through OSM. We are looking at options and will select a bank that provides free online banking for charities, which will make payments much easier and faster.
Our hardship fund remains in robust health, and the trustees continue to monitor the state of this fund at each trustee board meeting. If anyone in the Scout Group could benefit from its assistance, please do not hesitate to reach out to a section leader. Our goal is for everyone to be able to enjoy participating in Scouts
Jonathan Spencer Treasurer
Total expenditure for the year was £43,894.79 .
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| Summaryof Accounts | Summaryof Accounts | Summaryof Accounts | |
|---|---|---|---|
| Income | 2023/2024 | 2024/2025 | |
| Membershipsubscriptions | £ 9,770.00 | £ 11,206.28 |
|
| Donations | £ 2,346.33 | £ 2,969.30 |
|
| Gift aid | £ 2,508.86 | £ 2,416.35 |
|
| Fundraising | £ 573.51 | £ 1,770.72 |
|
| Groupactivities | £ 12,327.70 | £ 8,767.52 |
|
| Uniform | £ 1,807.16 | £ 2,380.79 |
|
| Other income | £ 15,342.92 | £ 18,262.67 |
|
| Total | £ 44,676.48 | £ 47,773.63 |
|
| Expenditure | 2023/2024 | 2024/2025 | |
| Membershipsubscriptions | £ 3,738.00 | £ 4,845.00 |
|
| Programme and activities | £ 14,883.90 | £ 11,530.34 |
|
| Rent and rates | £ 6,874.18 | £ 7,216.65 |
|
| Insurance | £ 1,108.58 | £ 1,255.83 |
|
| General administration | £ 252.49 | £ 420.75 |
|
| Uniform | £ 1,094.50 | £ 1,995.00 |
|
| Fundraisingexpenses | £ 245.39 | £ - |
|
| Asset and investmentpurchase | £ 3,711.88 | £ 15,695.22 |
|
| Other expenditure | £ 16,339.27 | £ 936.00 |
|
| Total | £ 48,248.19 | £ 43,894.79 |
|
| Statement of assets & liabilities | 2023/2024 | 2024/2025 | |
| Unrestricted cash funds | £ 36,857.98 | £ 23,035.61 |
|
| Restricted cash funds | £ - | £ 17,701.21 |
|
| Non-monetaryassests | £ 28,096.85 | £ 39,863.08 |
|
| Liabilities(accounts notyetpaid) | £ 701.10 | £ 721.50 |
|
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[Trustee Board ]
General
The Trustee Board is a team of volunteers who work together, as charity trustees, to make sure Scouts is run safely and legally. At the heart of their role is a focus on strategy, performance and assurance. Effective Trustee Board governance helps our volunteers deliver fantastic programmes that give young people skills for life.
This is our second year where we have operated as a Trustee Board, this has been a big challenge as we embed a governance and oversight focus as opposed to the traditional operational Oversight.
The Trustee Board provides management oversight and administration to the Scouts Group. The Trustees make sure, as per the ethos of the Scouts, that the charity is well managed, finances are controlled and appropriately allocated, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows both legal requirements and the Scouts Policy, Organisation and Rules.
The Trustees’ support helps the section leaders run a fantastic programme that gives our young people skills for life and experiences they’ll remember forever.
The Trustee Board
I would take this opportunity to reinforce the new rules of the scouting organisation which limits both the numbers of trustees and significantly the length of tenure for each Trustee, which is now set at a maximum of 9 years. Many of the Trustee Board are now starting year 2 and while year 9 seems a long way in the future we do need to bring in new members to avoid a cliff edge effect in 2033!!!
Through an open selection process we have made recommendations of the trustees, these will be formalised at the AGM.
Spencer; I would like to take this opportunity to thank Louise for her contribution and welcome Jonathan on board
I have also taken the decision to relinguish my role of Chair of the Trustee Board, so this is a key position which we now need to fill.
Finance - Manage money well.
Over the last 12 months we have focussed on the financial stability of the group
In 2023/24 we had an income of circa £28K and an operational cost of £35K, effectively running at a £7K loss, this replicated our position of 2022/23....So the level of loss is not sustainable for the continued operation of the group.
So we’ve taken some key steps
-
We’ve established a budget – we now identify our funding routes 12 months in advance and allocate spends accordingly
-
Targetted key funding routes and through that weve successfully secured funding in excess of £18K through Robin Riggs Community Fund, Millets (JD Donation), The Police and Crime Commission, Gen2, Cumberland Fell Running, Lakes Charity CL CSC, Sellafield Programme and Project Partners and Whitehaven Town Council.
-
Secured a further £1.8K of operational funding through a successful bag pack at Morrisons Supermarket
-
For 2025/26 we are also currently progressing in excess for £5K Capital funding.
These steps have allowed us to stabalise the Group and while the numbers look very healthy with an income in excess of £47K we still spent £45K, mainly through capital purchase of equipment and still retain liabilities close to £10K.
Our long standing Treasurer Louise Hodgson has finally handed over the financial reigns to Jonathan
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Hardship
As a Trustee Board we recognise that the cost of living crisis continues to place a significant burden on some families, with scouting activities one of the first casualties of a tightening family budget.
As a consequence, this year, we have maintained our hardship fund budget and continue to review any requests in each of our board meetings.
The hardship fund is available to support any member of the Group whose financial circumstances are now stretched with the cost of scouting.
During the year we have conducted a full review of our safety policy and arrangements, though policies haven’t changed we still need to be objectively responsible to ensure we apply the correct level of governance, this review identified a shortfall in our practicing of our emergency response arrangements, we have corrected this.
Portable Appliance Testing
Amentum Field Solutions again provided in year support in the testing of all of our Portable Appliances, which maintains our legal requirement.
Premises - Look after premises and insurance
Policy Review - Follow Scouts policies and relevant legislation.
Risk Management - Manage Risk
The Trustee Board continue to manage the major risks to which we believe the 1st Hensingham Scout Group is exposed, these have been reviewed and systems have been established to mitigate against each risk. A key focus on our routine meetings is the active management of these risks. As an example we consider loss of facilities as a key risk, we have mitigated this through the establishment of longer term leases as described below
Health & Safety – Manage Safety
It is pleasing to report that the number of accidents this year compared to the same time last year have reduced. The scouts still appear to be the ones most at risk of injury, which is expected due to their activities. There have been 4 cases where the medical treatment has gone beyond the standard first aid required.
Whilst it is always disappointing to have any accidents or events as a Trustee Board we considered that we had no repeating trends following these injuries and we didn’t need to introduce any additional measures to maintain our safety record.
Equipment store
We continue to lease the equipment store at the Sneckyeat Industrial estate, with 2 years left to run on our current 5 year leasing arrangement.
This facility continues to provide invaluable storage and easy access of plant and equipment. We should note though that in all likelihood we will be looking to commence contractual discussion early next year with a view to extending the lease, however this potentially introduces a liability in excess of £15K to the Group and we cannot take that decision lightly.
Hensingham School
Last month we successfully negotiated an extended contract with Hensingham school to not only renew our contract but to extend the review period to a 2 year cycle. This has provided some stability to the group with the school premises now secured until August 2027..
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Thanks
I would like to extend my thanks to:
-
The Section teams and young leaders, as the health of our organisation depends on the ability, availability and commitment of these individuals.
-
The Trustee Board members and all parents for their continued support.
Programme and Project Partners and Whitehaven Town Council
- Amentum Field Solutions for their continued support.
The group relies so heavily on these volunteers who provide their time and commitment and as ever we are seeking support from anyone who would like to get involved in the running of the group.
-
Hensingham Primary School for the use of the school and grounds as our base.
-
Our donators: Robin Riggs Community Fund, Millets (JD Foundation Donation), The Police and Crime Commission, Gen2, Cumberland Fell Running, Lakes Charity CL CSC, Sellafield
Dave Martin
Trustee Board Chair
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Group Information 2024-25
Registered Name: 1st Hensingham Scout Group Registered Charity No: 520612
Registered Address of HQ:
Hensingham Primary School Main Street, Hensingham
Whitehaven, CA28 8QZ
Bankers: NatWest, Independent Examiner: N/A Investment Advisers: Not required as the Group only holds cash. Insurance Advisers: Unity Insurance Services
Trustee Board
Mr Dave Martin (Chair) Mrs Louise Hodgson (Treasurer) Mr Alf Branch (Group Lead Volunteer*) Dr Jonathan Cheesewright (Scout Team Leader) Mr John Smallman (Cub Team Leader) Mrs Lisa Stanaway (Beaver Team Leader) Mrs Kam Massey Mrs Clare Bethwaite Mrs Ann Walkingshaw
- Ex-officio appointment by nature of their role.
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A big thank you!
We’d like to thank the following organisations for providing grant funding and practical support so we can offer our young people even more opportunities to develop Skills for Life
~~ItHensingham~~ #SkillsForLife 16
1 st Hensingham Scout Group Receipts and Payments Account
For the year 06/04/2024 trom
To
05/04/2025
Receipts and payments
2024/25 2023/24 Unrestricted Restricted Endowment funds funds funds Total funds Total funds £ £ £ £ £ Receipts income : Less: Membership subscriptions paid on (Nationa/County/Area/District) -4845.00 -4845.00 -3738.00 Net membership subscriptions retained 6361.28 eee I ea Se 000 6361.28)6032.00 ea || | | IIE foaei2iose we Poe ae a || | e c he |EEC |) | a ||| nto ee ee aTheInvestment Scout AssociationService aShort Term | | | ee a Sub total |aze79]{ ||ooo] ==. | Psa Total Gross income [__26227.42] e70816701.21 18S eee Total receipts[__28227-42; comerAeron 42928.63 40938.48
4 LT700003
1 st Hensingham Scout Group Receipts and Payments Account
For te year 06/04/2024 from
05/04/2025
----- Start of picture text -----
|||||||||
|---|---|---|---|---|---|---|---|
|Receipts|and|payments|
|2024/25|2023/24|
|Unrestrictedi|Restrictedi|En|dowment|Total|funds|Total|funde|
|funds|funds|funds|
|£|£|£|£|£|
|Payments|
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||ContributionGenera! Administration|se|ae|tna||et2 peo.|||as2.as||
|to camp/trips|costs|8651.83|8651.83|||ata56.08|
||Uniforms||&|Scout Shop|0.00|1995.00|1094.50|
|248.81|248.81|598.30|
|Miscellaneous|
|646.00|646.00|735.82|
|Other|costs|detail|2|Dist/County|Levy|&|
|HQ|Subs|Sub|nena|eer|
|total|efcon|||[__40552.92|]|
|Fee ele [Ed|
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|Assetpurchases, and investmentetc.|eae3800.60|11894.62|3711.88|
|Total payments|27155.17|11894.62|39049.79|44510.19|
|Net of receipts/(payments)|927.75|4806.59]]|0.00|3878.84|-3571.71|
|Cash funds|last year end|sess7.ce|||soo]||SSC|36857.98|40429.69|
|Cash funds|this yearend} —_35930.23|4806.59]||0.00|40736.82|36857.98|
----- End of picture text -----
2 LT700003
2023/24
----- Start of picture text -----
Statement of assets and liabilities at the end of the year
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2024/25
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Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on
16th September 2025 (the date of the Executive Committee meeting that approved the accounts) and signed on their
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Signature
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3 LT700003
LT700005 - Scrutineer’s Report to the Trustees (July 2019)
Scrutineer's Report to the Trustees of 1** Hensingham Scout Group
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Respective responsibilities of Trustees and Scrutineer
As the Group's/District's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without Carrying out an audit or independent examination to scrutinise the accounts and to report to you.
Basis of Scrutineer's Statement
In accordance with the directions given in the Group's/District's constitution, | have scrutinised the records and the accounts set out on pages .==>..... to ....=..
Scrutineer’s Statement
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
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