## **Horsley Village Hall Chair Report to Trustees to Annual Meeting– 2022** 

2022 was the first year since the hall was built that we saw a full year of activity because of Covid. 

In total there were 590 bookings – 465 by regular users and 125 for parties etc. (including several wedding receptions). For those involved in the administration and running of events it has been a substantial task and one of the jobs for 2023 is to spread the workload over a larger group. 

Following our President John Kirkland’s death in 2021, we deliberately left the position vacant. I am pleased that we now have a new President – Robin Sibson. Robin has offered generous help throughout our development, and we are delighted that he accepted our offer. 

Unfortunately, Marianne Bednall resigned as the Booking Secretary, but Jan Stimson took over the role looking after Private Bookings. For the present David Pinion has taken back the regular users. We welcomed two new Committee Members – Emma Crooks and Laura Ryder, who are both back living in the village. We hope that they will play a bigger part in events this coming year. 

Last year, Chris Gregory’s role as Caretaker was increased as he took on the role of Hall Manager and late in the year, we appointed Ann Barker as Deputy, this will enable Chris to have 10 weekends a year off. The hall really does run 365 days a year! 

Financially, the year has been very successful. We repaid a further £18941 to the Public Works Board Loan, with £10,000 coming from the reserve we had built up. £8941 came from this year’s funds leaving so0me £7,000 to go to reserves. It is remarkable that the £75,000 loan we took out to complete the building is now down to £31,000. Almost everybody in the village can take a credit for that! 

Community events and fundraising brought in £7200 – thanks to the efforts of a very small active group. Donations brought in £3,800 including £2,667 from the Government to help recover 



from the Omicron virus. This meant that £4,900 profit came from booking operations. 

We changed electricity suppliers to EDF last September, securing a contract until September 2024 at a level unobtainable now. We continue to look how costs can be contained and heaters to get the hall warm more quickly are being considered as a 2023 project. From the beginning of 2023 we raised our prices by £5 per hour to private users– except for those living in the Parish. To date this does not seem to have affected bookings and is the first increase since we opened in July 2019. 

Inevitably after 3 years use, day to day maintenance is increasing, but we have funds to keep on top of the work needed. The response we get from so many users is very gratifying – they clearly feel we have more to offer that the average village hall. 

So, as we continue to grow, we look to those in and around Horsley to help us with our activities. However small, any amount of help will be warmly welcomed. Later in the year it will be 10 years since the project to finance and build a new hall began - some of the group have clocked an amazing number of hours and look forward to some more help. The first good news this year is that Linsey Farnsworth is joining the Committee from tonight. 

Lisa Davé February 2023 



## **HORSLEY VILLAGE HALL MANAGEMENT COMMITTEE Financial Accounts to 31 December 2022 Receipts and Payments Account** 

|**_2021_ RECEIPTS**<br>**_£_**<br>Hall Bookings<br>1980<br>Katie Dance School<br>_855_<br>House of Equilibrium<br>_980_<br>Slimming World<br>_1412_<br>Horsley School<br>_525_<br>Belper Tae Kwon-do<br>_1380_<br>Dotts Fitness<br>_345_<br>Yoga<br>Joy Boutique Fitness<br>_360_<br>Parish Council/WI<br>_758_<br>Other Groups<br>_3165_<br>Private Bookings<br>_11760_<br>Donations/Grants<br>_16335_<br>HM Govt Omicron Covid Grant<br>KDH Carnival Committee<br>_960_<br>Police Commissioners Grant Fund<br>_75_<br>Natter Café<br>_1188_<br>Other Donations<br>_18558_<br>_3_Wayleave<br>_415_Bar Proft<br>Fundraising<br>_1592_<br>Monthly draw<br>_3003_<br>Auction<br>_373_<br>Fun Run<br>_5_<br>Firework display<br>_242_<br>Fashion Show<br>_926_<br>Race Night<br>_247_<br>Calendars<br>_121_<br>Empty cartridges/Amazon Smile<br>Xmas Draw<br>Jubilee Celebrations<br>Carnival<br>_6509_<br>_-5281_<br>**EXCESS EXPENDITE OVER RECEIPT**<br>**Transfer from PWBL Fund B/f**<br>**Transfer to General Fund**<br>**Transfer to PWBL Fund**<br>**_31964_**|**2022**<br>**£p**<br>1665.00<br>2010.00<br>1560.00<br>1450.00<br>570.00<br>1230.00<br>585.00<br>397.50<br>660.00<br>335.00<br>7887.50|**2022**<br>**£p**<br><br><br><br><br><br><br><br><br><br><br><br>18350.00<br><br><br><br><br><br>3817.00<br>3.06<br>672.33<br><br><br><br><br><br><br><br><br><br><br><br>7203.03<br><br><br><br>2986.38<br>**33031.80**|**2021 PAYMENTS**<br>**_£_**<br>Equipment/Building Costs<br>Kitchen Blind<br>Water Boiler<br>Repaving entrance<br>Stain<br>Replace/Lighting Time Clock<br>Replace High Level Fan<br>_1204_<br>Other costs<br>_398_<br>Legal fees/donations<br>Overheads<br>Rural Action Derbyshire - Subs.<br>_1919_<br>Water/Electricity<br>_2275_<br>Hall Manager costs<br>_566_<br>Insurance<br>312<br>Zycomm Wi-f<br>_323_<br>AVBC Refuse Collection<br>_90_<br>AVBC Licencing<br>_246_<br>PPL/PRS Music Licence<br>_136_<br>Fitre Extinguisher Maint.<br>_225_<br>Hall cleaning & maintenance<br>Website fees<br>_73_<br>Print/Staty./Cartridges<br>_37_<br>Credit Card expenses/ SIM card rental<br>_94_<br>Xmas decorations<br>Air Con/Heating Service<br>_6296_<br>Alarms Repair & service<br>_24066_Public Works Loan Board repayment<br>**_31964_**|**2022**<br>**2022**<br>**£p**<br>**£p**<br>75.00<br>487.35<br>265.50<br>73.98<br>176.00<br>497.85<br>0<br>1575.68<br>0<br>60.00<br>2806.54<br>3600.00<br>750.92<br>321.88<br>370.52<br>90.00<br>286.76<br>0.00<br>248.47<br>137.98<br>132.26<br>73.74<br>66.40<br>200.00<br>346.50<br>9491.97<br>21964.15<br>**33031.80**|**2022**<br>**2022**<br>**£p**<br>**£p**<br>75.00<br>487.35<br>265.50<br>73.98<br>176.00<br>497.85<br>0<br>1575.68<br>0<br>60.00<br>2806.54<br>3600.00<br>750.92<br>321.88<br>370.52<br>90.00<br>286.76<br>0.00<br>248.47<br>137.98<br>132.26<br>73.74<br>66.40<br>200.00<br>346.50<br>9491.97<br>21964.15<br>**33031.80**|
|---|---|---|---|---|---|
|||||0<br>60.00<br>2806.54<br>3600.00<br>750.92<br>321.88<br>370.52<br>90.00<br>286.76<br>0.00<br>248.47<br>137.98<br>132.26<br>73.74<br>66.40<br>200.00<br>346.50||
||2667.00<br>100.00<br>0.00<br>0.00<br>1050.00|||||
||1608.00<br>0.00<br>2483.05<br>72.02<br>302.00<br>968.80<br>0.00<br>111.55<br>904.00<br>722.41<br>31.20|||||
|||||||
||**S**<br>-10000.00<br>3513.62<br>3500.00|||||
|||||||
||||||**33031.80**|