Trustees’ Annual Report for the period
From 1 January 2025 To 31 December 2025 Charity name: Hathersage Memorial Hall Charity registration number: 520541
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | i. The provision and maintenance of Hathersage Village Hall for the use of the inhabitants of the Parish of Hathersage and its immediate vicinity without distinction of political, religious, or other opinions, with the object of improving the conditions of life for the said inhabitants. ii. The said land and building shall be held upon trust for the purposes of a village hall as aforesaid as a memorial to the officers and men of the said parish who fell in the Great War 1914–1918. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The hall is used for meetings, lectures, classes, and other forms of recreation and leisure time activities, as well as being available for private hire. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Para 1.18 | The trustees of Hathersage Memorial Hall are aware of the Charity Commission guidance on public benefit and have taken this into account when making decisions on behalf of the charity. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policyongrant making. | Para 1.38 | N/A |
| Policy on social investment including program related investment. |
Para 1.38 | N/A |
| Contribution made by volunteers. |
Para 1.38 | The trustees of Hathersage Memorial Hall and members of the hall management committee volunteer their time for free, to ensure that the hall facilities are maintained and improved, and that the charityremains financiallyviable. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Hathersage Memorial Hall is a popular venue for community events. As well as regular users, such as Hathersage Choir, Hathersage Players, Hathersage Parish Council, Baby and Toddler group and the U3A, other events such theatre, cinema, live music, yoga, singing, badminton, pickleball, community parties, weddings and birthdays are held throughout the year. Large events take place in the Main Hall but there are two adjoining halls, the Lawrence Hall and the Stanage Hall, that are used for smaller events, as well as being opened up to add more space for a bar and food during larger events. There is a fully equipped kitchen, male and female toilets, as well as two unisex toilets with easyaccess. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set. |
Para 1.41 | To facilitate an appropriate plan for building maintenance and works the trustees and hall management committee in 2025 commissioned a fabric inspection report from Crooks Architecture, a specialist firm of conservation and ecclesiastical architects. The final report was delivered in December 2025 and identifies work, repairs and alterations for immediate attention, requiring attention within the next 12 months, 12 to 24 months and 5 years, as well as options with no timescale. Following examination and discussion of the report the trustees and management committee will formulate a 5-yearplan. |
|---|---|---|
| Performance of fundraising activities against objectives set. |
Para 1.41 | In 2025 the hall received money from a Better Derbyshire Dales Grant (£2500) for environmental improvements to the building to reduce the carbon footprint, as well as a grant from Hathersage Parish Council for improvements to the acoustics in the Stanage Hall. Once the building maintenance and works priorities have been identified in the 5-year plan then further opportunities to raise money through grants and other fundraising activities will bepursued. |
| Investment performance against objectives. |
Para 1.41 | The hall has money in a COIF Charities Deposit Fund. This is a UK Common Deposit Fund managed by CCLA Investment Management Ltd, which is the largest manager of charity funds in the UK. CCLA was formed in 1987 and is owned by investment funds of three client groups – churches, charities and local authorities. The COIF Charities Deposit Fund is designed specifically for the charity sector and is categorised as a short-term Low Volatility Net Asset Value Money Market Fund. At the end of 2025 the amount in the fund was £28,163 and the net interest for theyear £1053. |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Hathersage Memorial Hall had a surplus of £6,659 at the end of 2025 (income £52,248, expenditure £45,589). The surplus will be used to implement the 5-year building maintenance and works plan, when this has been agreed by the trustees and hall management committee. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | At the management committee meeting on 18 December 2025, it was decided that the money kept in reserve should be 12 months hall running costs. The total amount of money spent on utilities, insurance, mobile phone, broadband, waste management and cleaning (but not building maintenance repair and improvement) in 2025 was £17,607, therefore this will be the level of the reserves for 2026. |
| Amount of reserves held | Para 1.22 | £17,607 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern. |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising). |
Para 1.47 | The principal source of income in 2025 was from lettings of the hall (£38,172). Grants and donations amounted to £10,970 and interest from the COIF Charities Deposit Fund was £1053. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted. |
Para 1.46 | To diversify the hall investment portfolio, mitigate risk and ensure a balance between easy access and higher interest earnings the trustees and hall management committee agreed to open additional savings accounts at NatWest bank with 35 and 95 noticeperiods. |
| A description of the principal risks facing the charity. |
Para 1.46 | The principal risk is damage or wear-and-tear to the building structure that requires extensive expenditure. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: | ||
|---|---|---|
| Type of governing document. | Para 1.25 | Hathersage Memorial Hall has a constitution that was last formally approved at the Annual General Meeting on the 7 March 2015 and is regularly reviewed by the management committee. |
| How is the charity constituted? |
Para 1.25 | According to the constitution Hathersage Memorial Hall was declared a trust on 19 May 1930. The Parish Council of Hathersage (HPC) is the Custodian Trustee of the Charity and the land, with the building is held in trust by HPC for the Charity. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are identified and appointed by the management committee. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees. |
Para 1.51 | New Trustees are provided with the Charity Commission Charity Trustee welcome pack: (https://www.gov.uk/government/ publications/charity-trustee-welcome-pack). |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works. |
Para 1.51 | Hathersage Memorial Hall Management Committee consists of Elected Members appointed at the AGM, Representative Members, appointed from not more than seven user groups and no more than two Co- opted members, from individuals deemed fit bythe committee. |
| Relationship with any related parties. |
Para 1.51 | N/A |
| Other |
Reference and Administrative details
| Charityname | Hathersage Memorial Hall |
|---|---|
| Other name the charityuses | N/A |
| Registered charitynumber | 520541 |
| Charity’s principal address | Oddfellows Road, Hathersage, Hope Valley S32 1DU |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 |
Trustee name | Office (if any) | Dates acted if not for wholeyear |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Simon Richardson | Chair | June – Dec 2025 | ||
| PhilipBenson | Treasurer | |||
| Marion Codd | ||||
| Heather Rodgers | ||||
| Amanda Foster |
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
N/A |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
Additional information (optional) Names and addresses of advisers (Optional information)
| Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
|---|---|---|
| Independent Auditor of the account |
Brian Wood | East Midlands Audit Services Ltd (https://emasltd.co.uk) |
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
N/A
Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Philip Benson ~~a~~ Position (eg Secretary, Treasurer Chair, etc) ~~ee~~ Date 13-02-2026
| Hathersage Memorial Hall | Hathersage Memorial Hall | Hathersage Memorial Hall | Hathersage Memorial Hall | Hathersage Memorial Hall | 520541 | ||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Receipts andpayments accounts | CC16a | ||||||||||
| For the period from ~~ee~~ |
01/01/2025 ~~ee ~~ |
To ~~ee~~ |
31/12/2025 ~~ee~~ |
||||||||
| Section A Receipts and payments | |||||||||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | |||||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||||
| A1 Receipts | |||||||||||
| Lettings | 38,172 | - | - | 38,172 | 30,952 | ||||||
| Grants | 7,500 | - | - | 7,500 | 5,591 | ||||||
| Donations | 3,470 | - | - | 3,470 | 4,900 | ||||||
| Sundries | 2,053 | - | - | 2,053 | 1,090 | ||||||
| Interest | 1,053 | - | - | 1,053 | 928 | ||||||
| - | - | - | - | - | |||||||
| - | - | - | - | - | |||||||
| ~~Sub total~~~~(Gross income for~~ | - ~~(Gross income for~~ |
- | - | - | - | ||||||
| AR) | AR)52,248 | - | - | 52,248 | 43,462 | ||||||
| A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 52,248 - - 52,248 43,462 ~~——————~~ |
|||||||||||
| A3 Payments | |||||||||||
| Utilities | 9,544 | - | - | 9,544 | 10,444 | ||||||
| Broadband andphone | 787 | - | - | 787 | 697 | ||||||
| Derbyshire Dales District Council | 1,213 | - | - | 1,213 | 830 | ||||||
| Insurance | 2,099 | - | - | 2,099 | 2,055 | ||||||
| Building Improvements, Maintenance & | |||||||||||
| Repair | 24,047 | - | - | 24,047 | 9,884 | ||||||
| Cleaning | 3,963 | - | - | 3,963 | 2,945 | ||||||
| Sundries | 3,935 | - | - | 3,935 | 2,239 | ||||||
| - | - | - | - | - | |||||||
| - | - | - | - | - | |||||||
| **Sub total ** | 45,589 | - | - | 45,589 | 29,094 | ||||||
| A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - Total payments 45,589 - - 45,589 29,094 ~~=————=~~ |
|||||||||||
| Net of receipts/(payments) 6,659 - - 6,659 14,367 A5 Transfers between funds - - - - A6 Cash funds last year end - - - - - Cash funds this year end 6,659 - - 6,659 14,367 ~~===>>~~ |
CCXX R1 accounts (SS)
13/02/2026
1
Section B Statement of assets and liabilities at the end of the period
| Unrestricted | Restricted | Endowment | ||||
|---|---|---|---|---|---|---|
| Categories | Details | funds | funds | funds | ||
| to nearest £ | to nearest £ | to nearest £ | ||||
| B1 Cash funds | 45,154 28,163 - 73,317 NatWest Current Account COIF Charities Deposit Fund Total cash funds ~~—S ~~ |
- - - - - - - - ~~==~~ |
||||
| (agree balances with receipts and payments | (agree balances with receipts and payments | |||||
| account(s)) | Agreement Error | OK | OK | |||
| Unrestricted | Restricted | Endowment | ||||
| funds | funds | funds | ||||
| Details | to nearest £ | to nearest £ | to nearest £ | |||
| B2 Other monetary assets | - - - - - - - - - - - - - - - - - - ~~=====~~ |
|||||
| B3 Investment assets | Fund to which asset belongs Cost (optional) Current value (optional) - - - - - - - - - - Details ~~==~~ |
|||||
| B4 Assets retained for the charity’s own use |
Fund to which asset belongs Cost (optional) Current value (optional) - - - - - - - - - - - - - - - - - - Details ~~a~~ |
|||||
| Fund to which | Amount due | When due | ||||
| Signed by one or two trustees on behalf of all the trustees B5 Liabilities CCXX R2 accounts (SS) |
liability relates (optional) (optional) - - - - - Date of approval 13/02/2026 Print Name PhilipBenson Signature Details 2 13/02/2026 ~~ae~~ |
CCXX R2 accounts (SS)
,
Independent Examiner's Report to the Trustees of the Hathersage Memorial Hall Charity No 520541
| report on the accounts of the charity for the year ended 31° December 2025
Respective responsibilities of trustees and examiner
As the charity's trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act’).
| report in respect of the examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed the applicable Directions given by the Charity Commission under Section 145 (5) (b) of the Act.
Independent Examiner's statement
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in any material respect
@ accounting records were not kept in accordance with section 130 of the Act or @ the accounts do not accord with the accounting statements
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Brian Woo ~ a
Qualification: D.M.A.
Address: Amberley, 298 Smedley Street, Matlock, DE4 3LH
Date 14" January 2026