## **Trustees’ Annual Report for the period** **From** 1 January 2023 **To** 31 December 2023 **Charity name:** Hathersage Memorial Hall **Charity registration number:** 520541 ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the purposes
of the charity as set out
in
its
governing
document|Para 1.17|The purpose of the Charity is the provision
and maintenance of Hathersage Village
Hall for the use of the inhabitants of the
Parish of Hathersage and its immediate
vicinity without distinction of political,
religious, or other opinions, with the object
of improving the conditions of life for the
saidinhabitants.| |Summary of the main
activities in relation to
those purposes for the
public
benefit,
in
particular, the activities,
projects
or
services
identified
in
the
accounts.|Para 1.17 and
1.19|The hall shall be used for meetings,
lectures, classes, and other forms of
recreation and leisure time activities, as
well as available for private hire.| |Statement
confirming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit.|Para 1.18|The trustees of Hathersage Memorial Hall
are aware of the Charity Commission
guidance on public benefit and have taken
it into account when making decisions on
behalf of the charity.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy ongrantmaking.|Para 1.38|N/A| |Policy on social
investment including
program related
investment.|Para 1.38|N/A| |Contribution made by
volunteers.|Para 1.38|The trustees of Hathersage Memorial Hall
and members of the hall management
committee volunteer their time for free to
ensure that the hall facilities are
maintained and improved and that the
charityremainsfinanciallyviable.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.|Para 1.20|Hathersage Memorial Hall is a popular
venue for community events. As well as
regular users, such as Hathersage Choir,
Hathersage Players, Hathersage Parish
Council, Baby and Toddler group and the
U3A, other events such theatre, cinema,
live music, yoga, singing, badminton,
pickleball, community parties, weddings
and birthdays are held almost throughout
the year. The Hall also regularly hosts
groups of climbers and walkers. It is at
the heart of what makes our village a
great place to live. Most large events are
in the Main Hall but there are two smaller
adjoining halls, the Lawrence Hall and the
Sampson Hall, that are also opened up to
add more space for bars and
entertainment. There is a fully equipped
kitchen and male and female toilets and
onewitheasy access.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set.|Para 1.41|A major objective for the management
committee for 2023 was to raise money to
refurbish the toilets. This was achieved
through a successful application of £8470
from the National Lottery Community
Fund.| |---|---|---| |Performance of
fundraising activities
against objectives set.|Para 1.41|In addition to the funds from the National
Lottery Community Fund the hall received
a grant of £500 from Councillor Alasdair
Sutton to help refurbish the toilets. The
hall also received several generous
donations of money from Jumblies
(£2000), an organisation, which organised
regular jumble sales in the hall,
Hathersage
Players
(£150)
and
Hathersage and Outseats Church Charity
(£200).| |Investment performance
against objectives.|Para 1.41|The hall has money in a COIF Charities
Deposit Fund. This is a UK Common
Deposit Fund managed by CCLA
Investment Management Ltd, which is the
largest manager of charity funds in the
UK. CCLA was formed in 1987 and is
owned by investment funds of three client
groups – churches, charities and local
authorities. The COIF Charities Deposit
Fund is designed specifcally for the
charity sector and is categorised as a
short-term Low Volatility Net Asset Value
MoneyMarketFund.At the end of 2023| the amount in the fund was £15,943 which attracted net interest of £675 over the year. Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
fnancial position at the
end of the period|Para 1.21|Hathersage Memorial Hall had a surplus
of £15,230 at the end of 2023 (income
£34,197, expenditure £18,967). Much of
this surplus will be used to refurbish the
toilets and thiswillstart earlyin 2024.| |Statement explaining the
policy for holding
reserves stating why
they areheld|Para 1.22|An approximate amount of one year’s
worth of expenditure is held in reserve to
use in the event of unforeseen repairs and
maintenance ofthe building.| |Amount of reserves held|Para 1.22|The sum of £15,943 is held COIF Charities
DepositFund as areserve.| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially
indefcit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a
going concern.|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds
(including any
fundraising).|Para 1.47|The principal source of income in 2023
was from lettings of the hall (£22,877).
Grants and donations amounted to
£11,320 in 2023 and interest from the
COIFCharitiesDepositFund£675.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted.|Para 1.46|| |A description of the
principal risks facing the
charity.|Para 1.46|The principal risk facing Hathersage
Memorial Hall is damage or wear-and-
tear to the building structure that
requires extensive expenditure.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing
document.|Para 1.25|Hathersage Memorial Hall has a
constitution that was last formally
approved at the Annual General
Meeting on the 7 March 2015 and is
regularly
reviewed
by
the
management committee.| |How is the charity
constituted?|Para 1.25|According
to
the
constitution
Hathersage Memorial Hall was
declared a trust on 19 May 1930. The
Parish Council of Hathersage (HPC) is
the Custodian Trustee of the Charity
and the land, with the building is held
in trust by HPC for the Charity. All
documentation relating to Hathersage
Memorial Hall has recently been
reviewed by a representative of Rural
Action Derbyshire (RAD) an afiliate of
Action with Communities in Rural
England (ACRE), who indicated that
no changes to these arrangements or
governing documentswererequired.| |Trustee selection
methods including
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees|Para 1.25|Trustees are identifed and appointed
by the management committee.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees.|Para 1.51|New Trustees are provided with the
Charity Commission Charity Trustee
welcome pack:
(https://www.gov.uk/government/
publications/charity-trustee-welcome-
pack).| |---|---|---| |The charity’s
organisational structure
and any wider network
with which the charity
works.|Para 1.51|Hathersage
Memorial
Hall
Management Committee consists of
Elected Members appointed at the
AGM,
Representative
Members,
appointed from not more than seven
user groups and no more than two Co-
opted members, from individuals
deemedft by the committee.| |Relationship with any
related parties.|Para 1.51|N/A| |Other||| ## **Reference and Administrative details** |Charityname|HathersageMemorial Hall| |---|---| |Other name the charity
uses|N/A| |Registered charity
number|520541| |Charity’s principal
address|Oddfellows Road,
Hathersage,
Hope Valley
S32 1DU| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5|**Trustee name**|**Ofice (if**
**any)**|**Dates acted if not**
**for wholeyear**|**Name of person (or body) entitled to**
**appoint trustee(if any)**| |---|---|---|---|---| ||PhilipBenson|Treasurer||| ||Mike Pullman|||| ||Marion Codd|||| ||Heather
Rodgers|||| |||||| ## Corporate trustees – names of the directors at the date the report was approved ## **Director name** ## Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole**
**year**|| |---|---|---| |||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf
the assets are held and
how this falls within the
custodian charity’s
objects|N/A| |Details of arrangements
for safe custody and
segregation of such
assets from the charity’s
own assets|N/A| ## **Additional information (optional) Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |Independent
Auditor of the
account|Brian
Wood|East Midlands Audit Services Ltd
(https://emasltd.co.uk)| |||| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** N/A ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Philip Benson ~~es~~ **Position (eg Secretary, Chair,** Treasurer **etc)** ~~a~~ **Date** 26-03-2024 ~~a~~ **Hathersage Memorial Hall** **Hathersage Memorial Hall 520541 Receipts and payments accounts CC16a For the period** 1/1/2023 12/31/2023 **To from** ~~ee ee ee ee~~ ## **Section A Receipts and payments** **----- Start of picture text -----**
||||||||| |---|---|---|---|---|---|---|---| |Unrestricted|Restricted|Endowment| |Total funds|Last year| |funds|funds|funds| |to the nearest £|to the nearest £|to the nearest £|to the nearest £|to the nearest £| |A1 Receipts| |Lettings|22,877|-|-|22,877|21,066| |Grants|8,970|-|-|8,970|-| |Donations|2,350|-|-|2,350|2,400| |Interest|675|-|-|675|155| |Misc Refunds|-|-|-|-|500| |-|-|-|-|-| |-|-|-|-|-| |-|-|-|-|-| |34,872|-|-|34,872|24,121| |Sub total|(Gross income for AR)| |A2 Asset and investment sales,| |(see table).| |-|-|-|-| |-|-|-|-|-| |Sub total|[ - ]|-|-|-|-| |——————|Total receipts|34,872|-|-|34,872|24,121| |A3 Payments| |Utilities|6,216|-|-|6,216|5,397| |DDDC Waste Management|738|-|-|738|711| |Insurance & Music Licence|3,536|-|-|3,536|2,824| |Broadband and phone|701|-|-|701|461| |Repair & Maintenance|2,346|-|-|2,346|6,659| |Cleaning|3,981|-|-|3,981|-| |Sundries|1,449|-|-|1,449|499| |-|-|-|-|-| |-|-|-|-|-| |Sub total|18,967|-|-|18,967|16,551| |A4 Asset and investment| |purchases,|(see table)| |-|-|-|-| |-|-|-|-| |Sub total|-|-|-|-|-| |—|Total payments|—————|18,967|-|-|18,967|16,551| |Net of receipts/(payments)|15,905|-|-|15,905|7,570| |A5 Transfers between funds|-|-|-|-|-| |A6 Cash funds last year end|-|-|-|-|-| |Cash funds this year end|===>|15,905|-|-|15,905|7,570| **----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
NatWest Current Account
COIF Charities Deposit Fund
**Details**
**Details**
**Details**
**Details**
Signature
#VALUE!
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**36,109**
**-**
**16,080**
**-**
**-**
**-**
**52,189**
**-**
Agreement Error
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
PhilipBenson
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||#VALUE!|PhilipBenson|3/26/2024| ||||| ## **Examiner's Report to the Trustees of the Hathersage Memorial Hall Charity No 5520541** I report on the accounts of the charity for the year ended 31 December 2023. ## **Respective responsibilities of trustees and examiner** As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of Section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to examine the accounts under Section 43(3) of the Act and to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 43(7) (b) of the Act, whether particular matters have come to my attention. ## **Basis of examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. ## **Independent Examiner's statement** In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with Section 41 of the Act and - to prepare accounts which accord with the accounting records and - to comply with the accounting requirements of the Act have not been met, or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached, (Signed) BRIAN WOOD Qualification: D.M.A. Address: Amberley, 298 Smedley Street, Matlock, DE4 3LH Date: 05.03.2024