Registered Charity Number: 520402 **Report of the Trustees and Unaudited Financial Statements for the year ended 31 March 2023 for** **Nunsfield House Community Association** Walker Accountancy Limited Chartered Accountants 2 Marina Drive Spondon Derby DE21 7AF ## **Nunsfield House Community Association Contents of the Financial Statements for the year ended 31 March 2023** ||Page| |---|---| |Report of the Trustees|1| |Report of the Independent Examiner|4| |Statement of Financial Activities|5| |Balance Sheet|6| |Notes to the Financial Statements|7| **Nunsfield House Community Association** ## **Report of the Trustees** ## **for the year ended 31 March 2023** The Trustees present their report with the financial statements of the Charity for the year ended 31 March 2023. The Trustees have adopted the provisions of the Charities SORP (FRS 102): 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)' ## **REFERENCE AND ADMINISTRATIVE DETAILS** **Registered name:** Nunsfield House Community Association **Registered Charity number:** 520402 . ## **Registered and principal office** 33 Boulton Lane Alvaston Derby DE24 0FD ## **Trustees** Chairman WA Smith JP Vice Chairman J Hodgkinson - Boulton Ward Labour Party Honorary Treasurer A Walton Other trustees J Bardsley - Judo Club H Heap - Alvaston Evergreens M Pickard - Oakwood Ladies A Barker - Radio Club C Brown P Cheney J Gray M Eckersley D Hodgkinson M Brodniewski J Frith R Frost (appointed 17/5/2022) S Barlow (resigned 17/5/2022) E Cope (resigned 17/5/2022) M Mockford (resigned 17/5/2022) G Wilson-Chadwick (resigned 17/5/2022) ## **Independent Examiner** Catherine Walker FCA Walker Accountancy Limited 2 Marina Drive Spondon Derby, DE21 7AF ## **Solicitors** Flint Bishop St Michael's Court St Michael's Lane Derby, DE1 3HQ Page 1 **Nunsfield House Community Association** ## **Report of the Trustees** ## **for the year ended 31 March 2023** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** Nunsfield House Community Association is constituted under a trust deed dated 26 April 1967 as amended on 9 March 1988 and further varied by schemes dated 3 June 1997, 17 January 2012 and 28 May 2013. It is registered with the Charity Commissioners (No. 520402). ## **Recruitment and appointment of new trustees** Any new appointments are at the recommendation of the board. All new trustees are given, in the view of the board, sufficient training and have enough knowledge of their specific field to understand the nature of the charity and fully comply with the charities current views of its progression. ## **Organisational structure** The charity was administered during the year by a Trustee Management Committee. The Trustee Management Committee members are appointed by the Annual General Meeting of the Association. ## **Related parties** Nunsfield House Community Association rents part of Nunsfield House to Nunsfield Social Club Limited. This organisation was set up in order to comply with the Charity Commissioners' requirements with respect to noncharitable trading. ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** The objects of the association as defined in its Constitution are: - To promote the benefit of the inhabitants of the area contained in the administrative boundaries of the Parish Council of Alvaston, Boulton, Allenton & Shelton Lock as existing on February 1, 1967 (hereinafter called the area of benefit) without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the - - To establish, or secure the establishment of, a Community Centre and to maintain and manage the same (whether alone or in co-operation with any local authority or other person or body) in furtherance of these objects. - To promote such other charitable purposes as may from time to time be determined The Association shall be non-party in politics and non-sectarian in religion. The main areas of activity are: The main activities of the charity are: - the provision of room hire facilities to members, local clubs, associations and private functions for meetings and social events. - the rental of space to Nunsfield House Social Club. In shaping our objectives and planning activities, the trustees have considered the Charity Commission’s guidance on public benefit, including the guidance ‘public benefit : running a charity (PB2)’. Page 2 **Nunsfield House Community Association** ## **Report of the Trustees** ## **for the year ended 31 March 2023** ## **ACHIEVEMENT AND PERFORMANCE** ## **Charitable activities** The majority of income for the charity is derived from the room hire facilities of Nunsfield House, with a number of groups and organisations using the facilities on a regular basis. The room rental income and hire charges amounted to £25,440 (2022: £20,390). Nunsfield House Community Association also rents part of Nunsfield House to Nunsfield Social Club Limited. This organisation was set up in order to comply with the Charity Commissioners' requirements with respect to noncharitable trading. Monies received from Nunsfield Social Club Limited this year consisted of £0 (2022: £0) for room rent, rent payments having been suspended since the Social Club failed to generate sufficient income to fund payments this year. Profits covenanted from Nunsfield Social Club Limited this year were £0 (2022: £0). During the year ended 31 March 2023, the Community Association made grants of £8,000 (2022: £0) to assist the Social Club with the increase in utilitiy bills suffered as a result of the energy crisis. Nunsfield House Community Association bank and cash deposits at the end of the year were £9,927 (2022: £14,218). Nunsfield House is owned by Derby City Council and leased to Nunsfield House Community Association on a peppercorn lease. Derby City Council maintains the general building and the Association maintains the interior. ## **FINANCIAL REVIEW** ## **Reserves policy** The Association has a reserves policy of £5,000. At 31 March 2023, the charity had unrestricted reserves (excluding fixed assets) of £16,864. The committee is satisfied that the charity's assets are available and adequate to fulfil its obligations. ## **FUTURE DEVELOPMENTS** The trustees have formed a subcommittee which is looking into the state of carpets and furniture within the main building. It will also obtain appropriate quotations and recommend action to the trustees. ## **ON BEHALF OF THE BOARD** : WA Smith JP ## **Chairman** Date: Page 3 ## **Report of the Independent Examiner to the Trustees of Nunsfield House Community Association** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2023. ## **Respective responsibilities of Trustees and examiner** As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention giving me cause to believe that in any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Catherine Walker FCA Chartered Accountant Walker Accountancy Limited 2 Marina Drive Spondon Derby DE21 7AF Date: Page 4 **Nunsfield House Community Association** ## **Statement of Financial Activities** ## **for the year ended 31 March 2023** |||**2023**||2022| |---|---|---|---|---| ||**Unrestricted**|**Restricted**|**Total**|Total| ||**funds**|**funds**|**funds**|funds| ||||**£**|£| |**INCOME**||||| |**Activities for generating funds**||||| |Room hire charges|**25,440**|**-**|**25,440**|20,390| |Membership fees|**1,445**|**-**|**1,445**|6,121| ||**26,885**|**-**|**26,885**|26,511| |**Investment income**||||| |Interest|**35**|**-**|**35**|1| |**Incoming resources from charitable activities**||||| |Fundraising and events|**3,352**|**-**|**3,352**|4,302| |Donations|**-**|**-**|**-**|-| |Grant Income|**-**|**765**|**765**|16,000| |Other income|**-**|**-**|**-**|50| |**Total income**|**30,272**|**765**|**31,037**|46,864| |**Expenditure on:**||||| |Health & safety|**864**|-|**864**|1,135| |Fundraising & events costs|**3,863**|-|**3,863**|4,639| |Administration, stationery & telephone|**1,100**|-|**1,100**|1,018| |Cleaning & waste disposal|**3,053**|-|**3,053**|2,167| |Rates and water|**1,907**|-|**1,907**|3,713| |Insurance|**2,492**|-|**2,492**|693| |Depreciation of fixtures, fittings & equipment|**1,958**|-|**1,958**|2,106| |Security system|**200**|-|**200**|898| |Gardening|**2,520**|-|**2,520**|2,328| |Repairs and renewals|**2,847**|-|**2,847**|2,994| |Subscriptions & licences|**2,180**|-|**2,180**|562| |Professional fees|**903**|-|**903**|1,027| |Bank Charges|**239**|-|**239**|166| |Grants expense|**8,000**|-|**8,000**|13,000| |**Total expenditure**|**32,145**|**-**|**32,145**|36,446| |**Net (expenditure)/income**|**(1,873)**|**765**|**(1,108)**|10,418| |**Reconciliation of funds:**||||| |Total funds brought forward|**32,198**|-|**32,198**|21,780| |**Total funds carried forward**|**30,325**|**765**|**31,090**|32,198| The notes form part of these financial statements. Page 5 ## **Nunsfield House Community Association** ## **Company number 03140691** ## **Balance Sheet** ## **At 31 March 2023** |**Unrestricted**
**funds**
Notes
**£**
3
**13,461**
4
**15,559**
**9,162**
**24,721**
5
**(7,857)**
**16,864**
**30,325**
-
6
**30,325**
**30,325**
**Fixed assets**
Unrestricted funds
**Total charity funds**
**Net current assets**
**Total net assets**
**The funds of the charity:**
**Current assets**
Debtors
Cash at bank and in hand
**Liabilities**
Creditors: Amounts falling due within one year
Tangible assets|**Restricted**
**funds**
**£**
**-**
**-**
**765**
**765**
**-**
**765**
**765**
-
**765**
**765**
**2023**|**Total**
**funds**
**£**
**13,461**
**15,559**
**9,927**
**25,486**
**(7,857)**
**17,629**
**31,090**
-
**31,090**
**31,090**|2022
Total
Funds
£
12,264
11,286
14,218| |---|---|---|---| ||||25,504
(5,570)| ||||19,934| ||||| ||||32,198| ||||-
32,198| ||||32,198| The financial statements were approved by the Board of Trustees on 16 May 2023 and were signed on its behalf by: WA Smith JP **Chairman** The notes form part of these financial statements. Page 6 **Nunsfield House Community Association** **Notes to the Financial Statements for the year ended 31 March 2023** ## **1. ACCOUNTING POLICIES** ## **ACCOUNTING CONVENTION** The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. ## **INCOME** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **EXPENDITURE** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **TANGIBLE FIXED ASSETS** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Fixtures, fittings and equipment - 15% on reducing balance ## **TAXATION** The charity is exempt from corporation tax on its charitable activities. ## **FUND ACCOUNTING** Restricted funds are to be used for specified purposes laid down by the donor. Expenditure for those purposes is charged to the fund, together with a fair allocation of overheads and support costs. Unrestricted funds are donations and other incoming resources received or generated for expenditure on the general objectives of the charity. Designated funds are unrestricted funds that have been designated for specific purposes by the committee. Page 7 **Nunsfield House Community Association** ## **Notes to the Financial Statements - continued** ## **for the year ended 31 March 2023** ## **2. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022. ## **Trustees' Expenses** There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022. ## **3. TANGIBLE FIXED ASSETS** |**COST**
At 1 April 2023
Additions
At 31 March 2023
**DEPRECIATION**
At 1 April 2023
Charge for year
At 31 March 2023
**NET BOOK VALUE**
At 31 March 2023
At 31 March 2023
Other creditors
**5. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
**4. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade debtors
Other debtors|**2023**
**£**
**211**
**15,348**
**15,559**
**2023**
**£**
**2,474**
**5,383**
**7,857**|**Fixtures,**
**fittings**
**and**
**equipment**
**£**
**63,655**
**3,155**| |---|---|---| |||**66,810**| |||**51,391**
**1,958**| |||**53,349**| |||**13,461**| |||12,264| |||2022
£
1,346
9,940| |||11,286| |||2022
£
1,375
4,195| |||5,570| Page 8 **Nunsfield House Community Association** ## **Notes to the Financial Statements - continued** ## **for the year ended 31 March 2023** ## **6. MOVEMENT IN FUNDS** |**6. MOVEMENT IN FUNDS**|| |---|---| |**Restricted fund**- Library furniture grant
**Total funds**
**Restricted fund**- Library furniture grant
**Total funds**
Net movement in funds, included in the above are as follows:
**Unrestricted funds**- General fund
**Unrestricted funds**- General fund|**At**
**01/04/23**
**At**
**31/03/23**
**£**
**£**
**£**
**32,198**
**(1,873)**
**30,325**
**-**
**765**
**765**
**Net**
**movement**
**in funds**| ||**32,198**
**(1,108)**
**31,090**| ||**Incoming**
**resources**
**Resources**
**expended**
**Movement**
**in funds**
**£**
**£**
**£**
**30,272**
**32,145**
**(1,873)**
**765**
**-**
**765**| ||**31,037**
**32,145**
**(1,108)**| The restricted fund relates to a grant received to purchase furniture for the library which will be spent in the year ended 31 March 2024. Page 9 ## **7. RELATED PARTY TRANSACTIONS** Nunsfield House Community Association rents part of Nunsfield House to Nunsfield Social Club Limited. This organisation was set up in order to comply with the Charity Commissioners' requirements with respect to noncharitable trading. Monies received from Nunsfield Social Club Limited this year consisted of £0 (2022: £0) for room rent, rent payments having been suspended since the Social Club failed to generate sufficient income to fund payments this year. Profits covenanted from Nunsfield Social Club Limited this year were £0 (2022: £0). During the year, there were transactions between the two entities, with loans made between them, money received into the Social Club on behalf of the Community Association and payments made by the Social Club on behalf of the Community Association. During the various Covid lockdowns in 2021-22, the Community Association received grants totalling £16,000 as the business rates payer. Funds of £13,000 were passed on to the Social Club to allow it to remain in business as it was not entitled to any rates related grants in its own right. During the year ended 31 March 2023, the Community Association made grants of £8,000 (2022: £0) to assist the Social Club with the increase in utilitiy bills suffered as a result of the energy crisis. At the year end, the Social Club owed the Community Association £10,868 (2022: £6,213). Rooms are hired to organisations related to some of the trustees. Room hire paid was as follows: ||2023|2022| |---|---|---| ||£|£| |J Hodgkinson - Boulton Ward Labour Party|110|40| |J Bardsley - Judo Club|1,210|700| |H Heap - Alvaston Evergreens|2,090|1,485| |M Pickard - Oakwood Ladies|393|277| |A Barker - Radio Club|564|336| Page 10