**Draft Financial Statements at 22 June 2023 at 10:22:09**
**Charity registration number 520363**
## **CARLISLE DIOCESAN YOUTH CENTRE**
**ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022**
**Draft Financial Statements at 22 June 2023 at 10:22:09 CARLISLE DIOCESAN YOUTH CENTRE**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
## **Trustees**
Dr Susi Strang Wood Ven Richard Pratt Mrs Shelagh Clare Hughes
## **Charity number**
**Independent examiner**
520363 Gibbons Lakeland Office 2 Europe Way Cockermouth Cumbria CA13 0RJ
**Draft Financial Statements at 22 June 2023 at 10:22:09 CARLISLE DIOCESAN YOUTH CENTRE**
## **CONTENTS**
||**Page**|
|---|---|
|Trustees' report|1 - 2|
|Statement of trustees' responsibilities|3|
|Independent examiner's report|4|
|Statement of financial activities|5|
|Balance sheet|6|
|Notes to the financial statements|7 - 14|
**Draft Financial Statements at 22 June 2023 at 10:22:09 CARLISLE DIOCESAN YOUTH CENTRE**
## **TRUSTEES' REPORT**
## _**FOR THE YEAR ENDED 31 DECEMBER 2022**_
The trustees present their annual report and financial statements for the year ended 31 December 2022.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's [governing document], the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
Dr Susi Strang Wood - Chairman Chaplain to St Johns-in-the Vale Youth Centre
Ven Richard Pratt - Secretary Archdeacon
Mrs Shelagh Clare Hughes
Head Teacher at St Herbert's CE Primary and Nursery School Keswick
## **Trustees**
The trustees named have served throughout the year. Appointment of trustees is governed by the Trust Deed of the Charity. The Board of Trustees is appointed by virtue of their office in Carlisle Diocese.
## **Constitution, Objects and Policies**
The Charitable Trust is constituted by Trust Deed, and its objects are to:-
In the Diocese of Carlisle and beyond educate young people through their leisure time activities so as to develop their physical, mental and spiritual capabilities that they may grow to full maturity as individuals and members of society and that their conditions of life may be improved.
The Charity operates leases with the Carlisle Diocesan Board of Finance and St John's-in-the-Vale Parochial Church Council on the Youth Centre Main Building and Annexe until 2030. The properties are hired out to organisations working with young people for residential activities.
The Charity operates a lettings policy to ensure that the objects of the Charity are met. The Charity operates an equal opportunities policy.
The Charity has at present three Trustees. The Trustees are members of the Management Committee which also has representatives from the Diocesan Board of Finance, Diocesan Board of Education, Diocesan Youth Office, St John's-in-the-Vale PCC, Cumbria County Council, two representatives from groups which use the centre and at present two co-opted members. The Management Committee oversees the management of the Charity. The day to day management of the centre is undertaken by the Warden Mrs Lisa Farren.
## **Public Benefit- Performance**
In planning our activities for the year we kept in mind the Charity Commission's guidance on public benefit at our trustee meetings. The Centre provides a context for groups of young people from schools, colleges, uniformed organisations and churches as well as family groups to enjoy the benefits of outdoor activities and a time away from their normal setting. It provides self-catering accommodation accessible to people of all ages and backgrounds, and has wheelchair access to the School House facilities.
- 1 -
**Draft Financial Statements at 22 June 2023 at 10:22:09 CARLISLE DIOCESAN YOUTH CENTRE**
**TRUSTEES' REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_
## **Financial review**
## **Risk Management**
The Management Committee regularly reviews the risks. Reserves of more than one year's operating costs are held to cover liabilities in case of adverse conditions. Reserves are held to cover capital expenditure for future development or in case of unforeseen major expenditure, replacement or repair of equipment.
## **Reserves Policy**
It is the policy of the charity to maintain unrestricted funds at a level which equate to approximately 12 months unrestricted expenditure. This provides sufficient funds to cover management and administration and support costs. Unrestricted funds are maintained at least at this level throughout the year, however funds are also held to account for planned capital expenditure.
The trustees' report was approved by the Board of Trustees.
.............................. Dr Susi Strang Wood **Trustee** Date: .............................................
- 2 -
**Draft Financial Statements at 22 June 2023 at 10:22:09 CARLISLE DIOCESAN YOUTH CENTRE**
## **STATEMENT OF TRUSTEES' RESPONSIBILITIES**
## _**FOR THE YEAR ENDED 31 DECEMBER 2022**_
The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year.
In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
- 3 -
**Draft Financial Statements at 22 June 2023 at 10:22:09 CARLISLE DIOCESAN YOUTH CENTRE**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CARLISLE DIOCESAN YOUTH CENTRE**
I report to the trustees on my examination of the financial statements of Carlisle Diocesan Youth Centre (the charity) for the year ended 31 December 2022.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
- I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1 accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
- 2 the financial statements do not accord with those records; or
- 3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
## **Mr Mark Stanger FCA**
For and on behalf of Gibbons Chartered Accountants Lakeland Office 2 Europe Way Cockermouth Cumbria CA13 0RJ
Dated: .........................
- 4 -
**Draft Financial Statements at 22 June 2023 at 10:22:09 CARLISLE DIOCESAN YOUTH CENTRE**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT**
## _**FOR THE YEAR ENDED 31 DECEMBER 2022**_
|**Unrestricted**
**Restricted**
**funds**
**funds**
**2022**
**2022**
**Notes**
**£**
**£**
**Income and endowments from:**
Donations and
legacies
**3**
40
-
Charitable activities
**4**
92,640
-
Investments
**5**
9,384
-
Other income
**6**
2,924
-
**Total income**
104,988
-
**Expenditure on:**
Charitable activities
**7**
97,820
-
Net gains/(losses) on
investments
**10**
(41,563)
-
**Net movement in funds**
(34,395)
-
Fund balances at 1 January
2022
452,585
1,384
**Fund balances at 31**
**December 2022**
418,190
1,384|**Total**
**Unrestricted**
**Restricted**
**funds**
**funds**
**2022**
**2021**
**2021**
**£**
**£**
**£**
40
-
-
92,640
44,807
-
9,384
8,739
-
2,924
25,295
-
104,988
78,841
-
97,820
89,164
-
(41,563)
43,198
-
(34,395)
32,875
-
453,969
419,710
1,384
419,574
452,585
1,384|**Total**
**2021**
**£**
-
44,807
8,739
25,295|
|---|---|---|
|Donations and
legacies
**3**
Charitable activities
**4**
Investments
**5**
Other income
**6**
**Total income**
**Expenditure on:**
Charitable activities
**7**
Net gains/(losses) on
investments
**10**
**Net movement in funds**
Fund balances at 1 January
2022
**Fund balances at 31**
**December 2022**|||
|||78,841|
|||89,164|
|||43,198|
|||32,875
421,094|
|||453,969|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
- 5 -
**Draft Financial Statements at 22 June 2023 at 10:22:09 CARLISLE DIOCESAN YOUTH CENTRE**
## **BALANCE SHEET**
## _**AS AT 31 DECEMBER 2022**_
|**Notes**
**Fixed assets**
Tangible assets
**12**
Investments
**13**
**Current assets**
Debtors
**14**
Cash at bank and in hand
**Creditors: amounts falling due within**
**one year**
**15**
Net current assets
**Total assets less current liabilities**
**Income funds**
Restricted funds
**16**
Unrestricted funds|**2022**
**£**
2,689
28,429
31,118
(12,880)|**£**
83,766
317,570
401,336
18,238
419,574
1,384
418,190
419,574|**2021**
**£**
2,566
19,111
21,677
(15,810)|**£**
98,247
349,855|
|---|---|---|---|---|
|||||448,102
5,867|
|||||453,969|
|||||1,384
452,585|
|||||453,969|
The financial statements were approved by the Trustees on .........................
..............................
Dr Susi Strang Wood **Trustee**
- 6 -
**Draft Financial Statements at 22 June 2023 at 10:22:09 CARLISLE DIOCESAN YOUTH CENTRE**
## **NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_
## **1 Accounting policies**
## **1.1 Accounting convention**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
Carlisle Diocesan Youth Centre meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
## **1.2 Going concern**
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
## **1.3 Charitable funds**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.
## **1.4 Income**
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
- 7 -
**Draft Financial Statements at 22 June 2023 at 10:22:09 CARLISLE DIOCESAN YOUTH CENTRE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_
## **1 Accounting policies**
**(Continued)**
## **1.5 Expenditure**
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
## **1.6 Tangible fixed assets**
Individual fixed assets are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
## **1.7 Fixed asset investments**
Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/(expenditure) for the year. Transaction costs are expensed as incurred.
## **1.8 Impairment of fixed assets**
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
## **1.9 Cash and cash equivalents**
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
## **1.10 Financial instruments**
The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
- 8 -
**Draft Financial Statements at 22 June 2023 at 10:22:09 CARLISLE DIOCESAN YOUTH CENTRE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_
## **1 Accounting policies**
## **(Continued)**
## _**Basic financial assets**_
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
## _**Basic financial liabilities**_
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
## _**Derecognition of financial liabilities**_
Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.
## **1.11 Employee benefits**
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
## **2 Critical accounting estimates and judgements**
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
## **3 Donations and legacies**
||**Unrestricted**|**Total**|
|---|---|---|
||**funds**||
||**2022**|**2021**|
||**£**|**£**|
|Donations and gifts|40|-|
- 9 -
**Draft Financial Statements at 22 June 2023 at 10:22:09 CARLISLE DIOCESAN YOUTH CENTRE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_
## **4 Charitable activities**
||**Unrestricted**|
**Unrestricted**|
|---|---|---|
||**funds**|
**funds**|
||**General**|**General**|
||**2022**|**2021**|
||**£**|**£**|
|Accommodation fees|92,640|44,807|
|**5**|**Investments**|||
|---|---|---|---|
|||**Unrestricted **|**Unrestricted**|
|||**funds**|**funds**|
|||**2022**|**2021**|
|||**£**|**£**|
||Income from listed investments|9,278|8,734|
||Interest receivable|106|5|
|||9,384|8,739|
## **6 Other income**
||**Unrestricted **|**Unrestricted**|
|---|---|---|
||**funds**|**funds**|
||**2022**|**2021**|
||**£**|**£**|
|Other income|2,924|25,295|
Other income includes Government grants receivable £2667 (2021 £17302) and CJRS funds receivable NIL (2021 £7993)
- 10 -
**Draft Financial Statements at 22 June 2023 at 10:22:09 CARLISLE DIOCESAN YOUTH CENTRE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_
## **7 Charitable activities**
||**Unrestricted**|
**Unrestricted**|
|---|---|---|
||**funds**|**funds**|
||**2022**|**2021**|
||**£**|**£**|
|Warden and Assistant|39,315|36,166|
|Depreciation of tangible assets|14,481|15,156|
|Travel expenses|192|245|
|Light heat and power|16,171|7,399|
|Insurance|4,214|4,045|
|Cleaning|5,286|3,090|
|Maintenance and renewals|13,191|17,613|
|Telephone|1,174|1,142|
|Secretarial and sundry expenses|2,826|3,482|
|General expenses|970|826|
||97,820|89,164|
||97,820|89,164|
## **8 Trustees**
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
## **9 Employees**
The average monthly number of employees during the year was:
||**2022**|**2021**|
|---|---|---|
||**Number**|**Number**|
||2|2|
|**Employment costs**|**2022**|**2021**|
||**£**|**£**|
|Wages and salaries|39,315|36,166|
There were no employees whose annual remuneration was more than £60,000.
- 11 -
**Draft Financial Statements at 22 June 2023 at 10:22:09 CARLISLE DIOCESAN YOUTH CENTRE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_
## **10 Net gains/(losses) on investments**
||**Unrestricted Unrestricted**|**Unrestricted Unrestricted**|
|---|---|---|
||**funds**|**funds**|
||**2022**|**2021**|
||**£**|**£**|
|Revaluation of investments|(41,563)|43,198|
## **11 Taxation**
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxationof Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
## **12 Tangible fixed assets**
|**Freehold land**
**and buildings**
**Fixtures and**
**fittings**
**£**
**£**
**Cost**
At 1 January 2022
332,701
43,189
At 31 December 2022
332,701
43,189
**Depreciation and impairment**
At 1 January 2022
240,548
37,095
Depreciation charged in the year
13,264
1,217
At 31 December 2022
253,812
38,312
**Carrying amount**
At 31 December 2022
78,889
4,877
At 31 December 2021
92,154
6,093|**Total**
**£**
375,890|
|---|---|
||375,890|
||277,643
14,481|
||292,124|
||83,766|
||98,247|
- 12 -
**Draft Financial Statements at 22 June 2023 at 10:22:09 CARLISLE DIOCESAN YOUTH CENTRE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_
## **13 Fixed asset investments**
|**Cost or valuation**
At 1 January 2022
Additions
Valuation changes
At 31 December 2022
**Carrying amount**
At 31 December 2022
At 31 December 2021
**14**
**Debtors**
**Amounts falling due within one year:**
Prepayments and accrued income
**15**
**Creditors: amounts falling due within one year**
Other creditors|**Unlisted**
**investments**
**£**
349,855
9,278
(41,563)
317,570
317,570
349,855
**2022**
**2021**
**£**
**£**
2,689
2,566
**2022**
**2021**
**£**
**£**
12,880
15,810|
|---|---|
## **16 Restricted funds**
The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:
||||**Movement**||**Movement**||
|---|---|---|---|---|---|---|
||||**in funds**||**in funds**||
|||**Balance at**|**Incoming**|
**Balance at**|**Incoming**|**Balance at**|
||**1**|**January 2021**|**resources**|**1 January 2022**|**resources**|**31 December**|
|||||||**2022**|
|||**£**|**£**|**£**|**£**|**£**|
|Memorial funds||1,384|-|1,384|-|1,384|
**Draft Financial Statements at 22 June 2023 at 10:22:09 CARLISLE DIOCESAN YOUTH CENTRE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_
|**17**
**Analysis of net assets between funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**2022**
**2022**
**£**
**£**
Fund balances at 31
December 2022 are
represented by:
Tangible assets
83,766
-
Investments
317,570
-
Current assets/(liabilities)
16,854
1,384
418,190
1,384|**Total Unrestricted**
**funds**
**Restricted**
**funds**
**2022**
**2021**
**2021**
**£**
**£**
**£**
83,766
98,247
-
317,570
349,855
-
18,238
4,483
1,384
419,574
452,585
1,384|**Total**
**2021**
**£**
98,247
349,855
5,867|
|---|---|---|
|||453,969|
- 14 -