2024-01-31-accounts

Website: Thwaitesvillagehall.co.uk Address: Thwaites Village Hall, The Green, Millom, Cumbria, LA18 5HJ

The Audio – Visual Project - the Modernization of the Village Hall Electrical System

Thwaites Village Hall and Playing Fields

ANNUAL REPORT 1 Feb 23 – 31Jan 2024 Charity Number 520347

1.TRUSTEES OF THWAITES VILLAGE HALL

Elected

One Ex-officio (by virtue of his office) member being the Rector for the time being of the Parish of Thwaites

1. Vacancy

Nine Elected Members elected at the AGM

1. David Savage (Chair) Officer 2. Chris Gibson (Vice-Chair) Officer 3. Melanie Wright (Secretary) Officer 4. Sue Pyne (Treasurer) Officer

2. Sue Gibson 6. Vacancy

3. Lin Tyson

4. Jeff Benson 9. Vacancy

Three Co-optative Members appointed by the Committee, as they think fit, at a committee meeting

1. Colin Faulkner

2. Terry Wright 3. Bella Howse

Twelve Representative Members, one to be appointed by each of their organisations

1. St Anne’s Church Parochial Church Council Vacancy 2. Millom Without Parish Council Mark Kitchingman 3. Thwaites County Primary School Vacant 4. Thwaites Women’s Institute Helen Chew 5. Millom & Broughton Agricultural Society Show Committee Vacancy 6. Thwaites Sports Club Bill Nelson (Table Tennis)

2. STRUCTURE, GOVERNANCE AND MANAGEMENT

Description of the charity’s trusts

Type of governing	Type of governing Constituted
document	document
How the charity is constituted	How the charity is constituted Scheme made by Secretary for Education and Science under section 18
	of the Charities Act 1960
Trustee selection methods	Trustee selection methodsNine elected members, twelve representative members and one ex-
	officio. Three co-optative members can be appointed
Additional governance issues
	As highlighted above the selection of Trustees from within Millom
	Without Parish allow for up to 9 elected Trustees. Twelve other
	representatives from local organizations are user bodies. It should be
	noted six of the twelve organizations do not exist as stated in the
	constitution as set out in 1967.
	Three Cooptative members are appointed by the committee as they
	think appropriate to support the objects and activities of the Village Hall.
	These appointments can be made at the Committee Meeting.
	The Charity is supported by several volunteer groups which support
	fundraising activities, maintenance and estate management.
	Each Committee Meeting will address both short- and long-term risks
	which impact on the work of the Village Hall, including financial issues.

Additional governance issues

3. OBJECTIVES AND ACTIVITIES

Summary of the objects of the charity set out in its governing document

The object of the Foundation shall be the provision and maintenance of a village hall and playing field for the use of the inhabitants of the Parishes of Millom Without and Thwaites and the neighborhood (hereinafter called “the area of benefit”) without distinction of political, religious or other opinions, including use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life fort the said inhabitants

Key activities which support the objects of Thwaites Village Hall and Playing Fields:

Summary of the main activities undertaken for the public benefit in relation to these objects (including within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

• Maintenance Team and Estate Volunteers continue to support the long-term infrastructure of the facilities offered by this Charity

• Various Sporting Clubs and Community Groups – including Table Tennis, Bowling, Tennis and Badminton, Women’s Institute continue to use the Hall and the Grounds

• Active Social Committee through annual events such as the Gala.

• Bonfire Night and Tabletop sales bring in much needed income to both maintain the Hall and Grounds and invest in new services.

• Community Lunch provide an invaluable service to residents who can come together and enjoy each other’s company

• The Hall acts as an Emergency Shelter and its role is identified in the Local Emergency Plan

• Provision of a Toddler Group within the setting of an isolated rural community.

• Hosts various events such as the Local Cumbria Wildlife Trust to deliver talks and presentations.

The Trustees focus on the above activities and are illustrative of the public benefits this Charity delivers to its local community.

Volunteers make the difference.

Our Volunteers are the foundation stone of the Village Hall and Playing Fields. Without community support, this facility would struggle to operate in an environment where costs can be unpredictable and the response of the local volunteers to be on hand to take on maintenance work, which again means we can continue to run a viable community facility, open and inclusive to all.

4. ACHIEVEMENTS AND PERFORMANCE

Summary of

• 2023/24 has been an active year for The Village Hall, with many activities that continue to put the Village Hall at the “heart” of the community.

the main

achievements

of the charity

• of the charity • Another successful Bonfire Night draw in a supportive community and with the lifting of Covid restrictions, gave this event a real lift to bring back many more

• during the people to the Village Hall.

• year 23-24

• The return of the Annual Gala was a highlight for this year with a new approach to the pricing policy proved successful in supporting families has they face the on-going “cost of living crisis”.

• The Village Hall has partnered with Millom Environment Group to host the rewilding of part of the Playing Fields to help support local engagement on environment matters and support educational initiatives.

• The E-Charger facility continues to be used, particularly by both visitors and tourists who have welcomed this facility given the small-scale implementation of chargers in our area. This service promotes economic activity in our area and builds confidence as the E-Charging Infrastructures continues to evolve.

• The Parent Toddler Group Continues to attract well over 15 young children each week and the relationship with Thwaites Village School continues to grow in a supportive way and provides a broader activity schedule for the Toddlers.

• The Village Hall is continuing to deliver to Monthly Community Lunch as part of extending the reach of the Hall into the community.

• The Village Hall has been successful in being awarded a significant grant to install Audio-Visual Equipment in both the Main Hall and the Meeting Room. Within this financial year, the Project has started some significant enabling work to ensure the electrical system has been both modernised and is future proofed to enable any new developments in the future. This project will be reported over two financial years and so within this current reporting year, we have seen this significant project for the Village Hall.

• The AV project is part of an ongoing transformation programme for the Village Hall, and we look forward to extending our reach into the community and offer new services and opportunities as we start on this significant implementation programme .

• The Hall continues to host a range of sporting events including bowling club, fitness classes and table tennis, and the use of the outdoor tennis field.

• We are also proud that we offer a Tennis Court – free to all users and this again attracts several committed users.

• The Hall attract many users – Birthday Parties, Meetings (e.g. Parish Council), Family celebrations, Thwaites School in hosting special events, Young Farmers to name but a few – we are grateful for their support.

• The Village Hall Committee is proud of its achievements and will continue to focus on its priorities on the community needs for the following year.

• The Play Park – developed by Millom Without Parish Council and hosted by the Village Hall Playing Fields continues to attract many children and families to the Village Hall. The Playing Fields which includes a Sports England approved football pitch has also come back to life in supporting active lifestyles and improved well-being for all users.

David Savage, Chair, Thwaites Village Hall Committee

Audio Project- Start of Implementation

5.FINANCIAL AND AUDITED ACCOUNTS

THE MILLOM WITHOUT AND THWAITES VILLAGE HALL AND PLAYING FIELDS

Financial Statements for the year ended 31 January 2024

Charity Number 520347

Page 1

THE MILLOM WITHOUT AND THWAITES VILLAGE HALL AND PLAYING FIELDS

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE MILLOM WITHOUT AND THWAITES VILLAGE HALL AND PLAYING FIELDS

YEAR ENDED 31 JANUARY 2024

Registered Charity Number 520347

I report on the accounts of the charity for the year ended 31 January 2024 which are set out on pages 2 to 6.

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER

The charity’s trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit

is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

• examine the accounts under section 145 of the 2011 Act;

• to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and

• to state whether particular matters have come to my attention.

BASIS OF INDEPENDENT EXAMINER'S REPORT

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

INDEPENDENT EXAMINER'S STATEMENT

In connection with my examination, no matter has come to my attention:

• (1) which gives me reasonable cause to believe that in any material respect the requirements:

• to keep accounting records in accordance with section 130 of the 2011 Act; and

• to prepare accounts which accord with the accounting records and comply with the accounting requirements

• of the 2011 Act

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to

be reached.

Ian Scott B.A. (Hons) FCA DChA

Independent examiner

Saint & Co. Chartered Accountants

12/13 Church Street

Whitehaven

CA28 7AY

7 May 2024

Page 2

THE MILLOM WITHOUT AND THWAITES VILLAGE HALL AND PLAYING FIELDS

Registered Charity Number 520347

Income and Expenditure Account for the year ended 31 January 2024

			2024	2023
Unrestricted		Restricted	Total	Total
Funds		Funds	Funds	Funds
	£	£	£	£
Income
100 Club In	1,527
Out	810
Surplus 717		-	717	738
Sports Hire	4,375	-	4,375	3,219
School/Party Hire	776	-	776	756
Hall Hire	1,321	-	1,321	1,997
Social Group	477	-	477	538
Annual Gala	3,415	-	3,415	1,588
Bonfire/Fireworks	4,444	-	4,444	4,361
Wayleave & other	75	-	75	34
Grants	-	63,600	63,600	8,559
Sundry	400	-	400	-
COIF Interest	320	-	320	60
COIF Dividends	1,009	-	1,009	1,070
	17,329	63,600	80,929	22,920
Expenditure
Electricity and Rates	3,138	-	3,138	2,189
Cleaning	1,144	-	1,144	630
Insurance & licenses	1,682	-	1,682	1,345
Internet	426	-	426	342
Repairs and Renewals	5,375	-	5,375	8,591

Gala	685		-	685	1,331
Donations	500		-	500	-
Fireworks	2,729		-	2,729	2,548
Legal and Professional	900		-	900	-
Audio Visual Room	-	30,100		30,100	-
Postage and Stationery	-		-	-	117
Accountancy Fee	372		-	372	354
Sundry Expenses	275		-	275	1,376
	17,226	30,100		47,326	18,823
Surplus on Revaluation on	619	-	-	619	19,946
Investment
Net expenditure and
net movement in funds	£722	£33,500		£34,222	£24,043

(Cont.)

Page 3

THE MILLOM WITHOUT AND THWAITES VILLAGE HALL AND PLAYING FIELDS

Registered Charity Number 520347

Income and Expenditure Account for the year ended 31 January 2024

			2024	2023
	Unrestricted	Restricted	Total	Total
	Funds	Funds	Funds	Funds
	£	£	£	£
Reconciliation of Funds
Total Funds B/fwd	73,519	-	73,519	53,149
Net movement in funds
owed to Bowling Club	iii173	-	173	(3,673)
Total Funds C/fwd	74,414	33,500	107,914	73,519
	======	======	=======	======

Page 4

THE MILLOM WITHOUT AND THWAITES VILLAGE HALL AND PLAYING FIELDS

Registered Charity Number 520347

Balance Sheet as at 31 January 2024

Note Accumulated Funds brought forward Surplus/(Deficit) for year Movement in Funds owed to Bowling Club Accumulated Funds carried forward Unrestricted Funds Restricted Funds1 Investments at Valuation 2024 Cost COIF Investment Fund COIF Fixed Income Cash Funds COIF Account Creditors – Bowling Club Funds NatWest Current Account NatWest 100 Club Account Petty Cash		2024 £ £ 73,519 34,222 173 __- 74,414 33,500 £107,914 ======= 2,355 36,702 39,057 6,605 (3,500) 65,669 1 _82 68,857 _____	£ 2,186 36,252 5,276 (3,673) 33,385 1 _92	2023 £ 53,149 24,043 (3,673) __- £73,519 ======= 38,438 35,081 _____

£107,914	£73,519
=======	=======

Page 5

THE MILLOM WITHOUT AND THWAITES VILLAGE HALL AND PLAYING FIELDS

Registered Charity Number 520347

Notes to Financial Statements as at 31 January 2024

1. Analysis of charitable funds

Unrestricted funds

Unrestricted funds
	At 1			At
	February			31 January
	2023	Income	Expenditure	2024
	£	£	£	£
General funds	73,519	18,121	17,226	74,414
	──────────	──────────	──────────	──────────
	73,519	18,121	17,226	74,414
	==========	=========	=========	=========
	At			At
	1 February			31 January
	2022	Income	Expenditure	2023
	£	£	£	£
General funds	53,149	42,866	22,496	73,519
	──────────	──────────	──────────	──────────
	53,149	42,866	22,496	73,519

========== ========= ========= =========

Restricted funds

Restricted funds
	At 1			At
	February			31 January
	2023	Income	Expenditure	2024
	£	£	£	£
Restricted Fund - Audio	-	63,600	30,100	33,500
Visual Room	==========	=========	=========	=========
	At			At
	1 February			31 January
	2022	Income	Expenditure	2023
	£	£	£	£
Restricted Fund – Audio
Visual Room	-	-	-	-
	==========	=========	=========	=========

Page 6

THE MILLOM WITHOUT AND THWAITES VILLAGE HALL AND PLAYING FIELDS

Registered Charity Number 520347

Notes to Financial Statements as at 31 January 2024

2. Analysis of net assets between funds

	Unrestricted	Restricted	Total Funds
	Funds	Funds	2024
	£	£	£
		–
Current assets	77,914	33,500	111,414
Creditors less than 1 year	(3,500)	–	(3,500)
	──────────	──────────	──────────
Net assets	74,414	33,500	107,914
	==========	==========	==========
	Unrestricted	Restricted	Total Funds
	Funds	Funds	2023
	£	£	£
Current assets	77,192	-	77,192
Creditors less than 1 year	(3,673)	-	(3,673)
	──────────	──────────	──────────
Net assets	73,519	-	73,519
	==========	==========	==========

THE MILLOM WITHOUT AND THWAITES VILLAGE HALL

MAINTENANCE FUND

Financial Statements for the year ended 31 January 2024

23

Page 1

THE MILLOM WITHOUT AND THWAITES VILLAGE HALL MAINTENANCE FUND

Statement of Affairs as at 31 January 2024

			2024		2023
		£	£	£	£
Cash Funds	Cash Funds
As at 31 January 2023	As at 31 January 2023		3,327		2,872
Add	Income for the year:
	Dividends from COIF Income Shares	384		415
	Interest on COIF Deposit Account	194		40
			578		455
			3,905		3,327
COIF	COIF
Investments at Market Value:
	60.19 Income Shares	1,192		1,130
	704 COIF Income Shares	13,947		13,221
			15,139		14,351
			_		_
Available Funds			£19,044		£17,678
			=======		=======