**The Play Park is formally opened in September 21 – Approved Annual Report - 11[th] May 22** **Thwaites Village Hall and Playing Fields ANNUAL REPORT 1 Feb 21 – 31Jan 2022 Charity Number 520347** Website: Thwaitesvillagehall.co.uk Address: Thwaites Village Hall, The Green, Millom, Cumbria, LA18 5HJ **2** ## **1.TRUSTEES OF THWAITES VILLAGE HALL** Elected One Ex-officio (by virtue of his office) member being the Rector for the time being of the Parish of Thwaites 1. Vacancy Nine Elected Members elected at the AGM 1. David Savage (Chair) Officer 2. Chris Gibson (Vice-Chair) Officer 3. Melanie Wright (Secretary) Officer 4. Sue Pyne (Treasurer) Officer 5. Sue Gibson 6. Gary Thorpe 7. Lin Tyson 8. Jeff Benson 9. Terry Wright Three Co-optative Members appointed by the Committee, as they think fit, at a committee meeting 1. Ian Larkin 2. Vacancy 3. Vacancy Twelve Representative Members, one to be appointed by each of their organisations 1. St Anne’s Church Parochial Church Council Vacancy 2. Millom Without Parish Council Mark Kitchingman 3. Thwaites County Primary School Vacant 4. Thwaites Women’s Institute Helen Chew 5. Millom & Broughton Agricultural Society Show Committee Andy Wearing 6. Thwaites Sports Club Jenny Williams 5. Millom & Broughton Agricultural Society Show Committee 6. Thwaites Sports Club (bowls) There are SIX organisations no longer represented, but who are included in the constitution: 7. Millom Rural District Council 8. Millom Without Further Education Committee 9. The local National Farmers Union 10. The Green Reading Room 11. Thwaites Over 60’s Club 12. Thwaites Mother’s Union **3** ## **2. STRUCTURE, GOVERNANCE AND MANAGEMENT** Description of the charity’s trusts Type of governing Constituted document Scheme made by Secretary for Education and Science under section 18 How the charity is constituted of the Charities Act 1960 Trustee selection methods Nine elected members, twelve representative members and one exofficio. Three co-optative members can be appointed ## **Additional governance issues** As highlighted above the selection of Trustees from within Millom Without Parish allow for up to 9 elected Trustees. Twelve other representatives from local organizations are user bodies. It should be noted six of the twelve organization’s do not exist as stated in the constitution as set out in 1967. Three Cooptative members are appointed by the committee as they think appropriate to support the objects and activities of the Village Hall. These appointments can be made at Committee Meeting. The Charity is supported by a number of volunteer groups which support fundraising activities, maintenance and estate management. Each Committee Meeting will address both short- and long-term risks which impact on the work of the Village Hall, including financial issues. **4** ## **3. OBJECTIVES AND ACTIVITIES** Summary of the objects of the charity set out in its governing document The object of the Foundation shall be the provision and maintenance of a village hall and playing field for the use of the inhabitants of the Parishes of Millom Without and Thwaites and the neighborhood (hereinafter called “the area of benefit”) without distinction of political, religious or other opinions, including use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life fort the said inhabitants Key activities which support the objects of Thwaites Village Hall and Playing Fields: Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) - Maintenance Team and Estate Volunteers continue to support the long-term infrastructure of the facilities offered by this Charity - Various Sporting Clubs – including Table Tennis, Bowling, Tennis and Badminton continue to use the Hall and the Grounds - Active Social Committee through annual events such as the Gala, - Bonfire Night, Bingo and Tabletop sales bring in much needed income to both maintain the Hall and Grounds, and invest in new services. - Community Lunch provide an invaluable service to residents who can come together and enjoy each other’s company - The Hall acts as an Emergency Shelter and its role is identified in the Local Emergency Plan **The Trustees focus on the above activities are illustrative of the** **public benefits this Charity delivers to its local community.** **5** ## Additional details of objectives and activities ## **Volunteers make the difference** Our Volunteers are the foundation stone of the Village Hall and Playing Fields. Without community support, this facility world struggle to operate in an environment where costs can be unpredictable and the response of the local volunteers to be on hand to take on maintenance work, which again means we can continue to run a viable community facility **6** ## **4. ACHIEVEMENTS AND PERFORMANCE** Summary of - the main • 2021/22 has been an active year for the The Hall as it re-opens its doors and builds both its attendance and services following the impact of Covid-19. - achievements of the charity - The opening up of the Village Hall has allowed the revenue streams to start to - during the be re-built post Covid-19. We have embarked on a targeted marketing - year 21/22 campaign to help build confidence and develop new bookings. The Village Hall supported by the National Lottery, held a **Community Connections** event in December 21 to showcase the range of services and sports opportunities within The Village Hall. - The Social Committee held its first major event by hosting the **Bonfire Night** at the Hall. This event had to be configured to help manage covid-19 restrictions. The event was successful in drawing in the community to this annual event, which has been postponed for the past 2 years. - In September 21, the **Play Park** was formally opened by Geoff Storey as a representative of Aggregate Industries. This has proved a successful venture by working in partnership with Millom Without Parish Council who led on the development of this project. The Play Park has now been a catalyst in forming a **Toddler Group** which now attracts 12-15 young children each week. - The Village Hall is continuing to deliver to Monthly **Community Lunch** as part of extending the reach of the Hall into the community. The Village Hall has been successful in bidding for a grant to help build resilience within the voluntary team and look t ways to deliver community lunches to residents. This project is ongoing at the time of this report. - Investment in the Hall’s infrastructure continues and we are proud of the steps we taking to help the Village Hall go green. We have been successful in bidding for grants with investment from Village Hall funds to move all the lights in the Hall to **LED’s.** This investment is to help secure lower operating costs particularly as we face significant cost inflation and the impact of hike in energy prices. This project is currently underway. - The Hall continues to host a range of sporting events including bowling club, fitness classes, table tennis, and youth groups (Scouts). - The Village Hall Committee is proud of its achievements and will continue to focus on its priorities on the community needs for the following year David Savage, Chair, Thwaites Village Hall Committee **7** % 5.FINANCIAL AND AUDITED ACCOUNTS 5.FINANCIAL AND AUDITED ACCOUNTS l. Fur#Y 6.DECLARATION 11thM8y22 Full Narn• # THE MILLOM WITHOUT AND THWAITES VILLAGE HALL MAINTENANCE FUND Financial Statements for the year ended 31 January 2022 Page 1 ## THE MILLOM WITHOUT AND THWAITES VILLAGE HALL MAINTENANCE FUND ## Statement of Affairs as at 31 January 2022 |Cash Funds
As at 31 January 2021
Transfer to Natwest Account
AddIncome for the year:
Dividends from COIF Income Shares
Interest on COIF Deposit Account
COIF
Investments at Market Value:
60.19 Income Shares
704 COIF Income Shares
Available Funds|£
-
-
404
____-
1,177
13,767|2022
£
2,468
__404
2,872
14,944
_______
£17,817
=======|£
-
-
396
___6
1,064
12,442|2021
£
5,266
(3,200)
__402
2,468
13,506
_______
£15,974
=======| |---|---|---|---|---| # THE MILLOM WITHOUT AND THWAITES VILLAGE HALL AND PLAYING FIELDS Financial Statements for the year ended 31 January 2022 Charity Number 520347 Page 1 ## THE MILLOM WITHOUT AND THWAITES VILLAGE HALL AND PLAYING FIELDS ## INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE MILLOM WITHOUT AND THWAITES VILLAGE HALL AND PLAYING FIELDS ## YEAR ENDED 31 JANUARY 2022 ## Registered Charity Number 520347 I report on the accounts of the charity for the year ended 31 January 2022 which are set out on pages 2 to 3. ## RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER The charity’s trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the 2011 Act; - to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and - to state whether particular matters have come to my attention. ## BASIS OF INDEPENDENT EXAMINER'S REPORT My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. ## INDEPENDENT EXAMINER'S STATEMENT In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 130 of the 2011 Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Ian Scott B.A. (Hons) FCA DChA Independent examiner Saint & Co. Chartered Accountants 12/13 Church Street Whitehaven CA28 7AY 11[th] May 2022 Page 2 ## THE MILLOM WITHOUT AND THWAITES VILLAGE HALL AND PLAYING FIELDS ## Registered Charity Number 520347 ## Income and Expenditure Account for the year ended 31 January 2022 |Income
100 Club In
Out
Surplus
Sports Hire
School/Party Hire
Hall Hire
Sundry Hire
Advertising
Annual Gala
Bonfire/Fireworks
Water rates refund
Wayleave & other
Grants
COIF Interest
COIF Dividends

Expenditure
Electricity and Rates
Cleaning
Insurance & licenses
Internet
Repairs and Renewals
Gala
Fireworks
Postage and Stationery
Accountancy Fee
Sundry Expenses

SURPLUS/(DEFICIT) for the year|£
1,709
__ 915
794
991
178
1,722
-
-
-
3,611
-
88
12,902
1
__1,053

773
1,370
1,241
221
6,422
-
2,620
8
330
__1,036
|2022
£
£
899
1,579
-
617
90
75
25
493
2,214
-
18,372
8
__1,046
21,340

1,117
211
799
-
17,919
100
-
13
12
___614
14,022
______
£7,318
======|2021
£
25,418
20,785
______
£4,633
======| |---|---|---|---| Page 3 ## THE MILLOM WITHOUT AND THWAITES VILLAGE HALL AND PLAYING FIELDS ## Registered Charity Number 520347 ## Balance Sheet as at 31 January 2022 |Accumulated Funds brought forward
Transfer from Maintenance Fund
Surplus/(Deficit) for year
Accumulated Funds carried forward
Investments at cost
COIF Investment Fund
COIF Fixed Income

Cash Funds
COIF Account
NatWest Current Account
NatWest 100 Club Account
Petty Cash
_
|£

16,090
2,402

4,146
30,415
1
95
|2022
£
45,831
-
7,318
______-
£53,149
=======
18,492

34,657
_______
£53,149
=======|£

16,090
2,402

3,092
24,118
1
_128
|2021
£
37,998
3,200
4,633
______-
£45,831
=======
18,492
27,339
_______
£45,831
=======| |---|---|---|---|---|