Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 04 2024 To 31 03 2025
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 520345
Melmerby Village Hall
Charity's principal address Church Road Melmerby Penrith Postcode CA10 1HB
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Jane Bardsley | Chair | Melmerby Village Hall Committee of Trustees |
||
| Joanna Brownlee | Secretary | |||
| David Bardsley | Treasurer | |||
| Michelle Davis | Bookings Secretary | |||
| Elizabeth Allinson | Trustee | |||
| Helen Bedford | Trustee | |||
| Richard Burford | Trustee | |||
| NickyBurrow | Trustee | |||
| BeckyFletcher | Trustee | |||
| Christopher Jones | Trustee | |||
| David Monteith | Trustee | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
| Name | Dates acted if not for whole year |
|---|---|
| NONE | |
March 2012
TAR
1
Names and addresses of advisers (Optional information)
| Names and addresses of | advisers (Optional information) | advisers (Optional information) |
|---|---|---|
| Type of adviser | Name Address |
|
| NONE | ||
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document Trust Deed (eg. trust deed, constitution)
How the charity is constituted Trust (eg. trust, association, company)
Trustee selection methods
-
Committee Members
-
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
t rustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The Property and the trust and its income shall be applied for the purposes of a village hall for the use of the inhabitants of the Parish of Melmerby without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions, including use of the Property for meetings, lectures and classes or other forms of recreation and leisure time occupation in the interests of social welfare and with the object of improving the conditions of life for the said inhabitants.
March 2012
TAR
2
-
Dance School
-
Gardening Club
-
Yoga & Wellbeing Sessions
-
Keep Fit
-
Sound Healing Gong Bath Sessions
-
Pickleball sports sessions
-
Women’s Institute
-
Parish Council Meetings
-
Christmas Party
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
-
Children’s Parties
-
Wedding Receptions
-
Christening & Funeral teas
-
Cultural Activities through the Rural Touring Scheme
-
Local Musicians
-
Coffee Mornings
-
Book Club
-
A warm hub & safe centre during emergencies
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
March 2012
TAR
3
Section D Achievements and performance
Summary of the main achievements of the charity during the year
-
Revenue consolidated through the year showing the village hall is returning to the levels of activity seen pre-Covid.
-
Continued investment in the fabric of the building that is now over 20 years old to safeguard for the future.
-
Installation of fibre to the premises broadband giving the building Gigabit status.
-
• Installation of mesh extenders for broadband to ensure coverage throughout the building.
-
Increasing the number of children’s parties for the children of local parents.
-
Hosting local musicians.
-
Village Hall Committee led functions.
-
• Hosting music/drama evenings in conjunction with the Highlights North Rural Touring Scheme.
-
Making the village hall a warm and safe hub for villagers in times of emergency.
March 2012
TAR
4
Section E Financial review
Brief statement of the Melmerby Village Hall aims to have at least one year’s level of charity’s policy on reserves expenditure in its reserves.
Details of any funds materially There are no deficit funds. in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the chari ty’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
Jane Bardsley |
Joanna Brownlee | |
Chair |
Secretary | |
| 14thJanuary 2026 | ||
| 14thJanuary 2026 |
March 2012
TAR
5
| No (if any) Melmerby Village Hall Receipts andpayments accounts Period start date Period end date To For the period from 520345 1st April 2024 31st March 2025 ~~rr ee~~ |
No (if any) Melmerby Village Hall Receipts andpayments accounts Period start date Period end date To For the period from 520345 1st April 2024 31st March 2025 ~~rr ee~~ |
No (if any) Melmerby Village Hall Receipts andpayments accounts Period start date Period end date To For the period from 520345 1st April 2024 31st March 2025 ~~rr ee~~ |
No (if any) Melmerby Village Hall Receipts andpayments accounts Period start date Period end date To For the period from 520345 1st April 2024 31st March 2025 ~~rr ee~~ |
No (if any) Melmerby Village Hall Receipts andpayments accounts Period start date Period end date To For the period from 520345 1st April 2024 31st March 2025 ~~rr ee~~ |
No (if any) Melmerby Village Hall Receipts andpayments accounts Period start date Period end date To For the period from 520345 1st April 2024 31st March 2025 ~~rr ee~~ |
No (if any) Melmerby Village Hall Receipts andpayments accounts Period start date Period end date To For the period from 520345 1st April 2024 31st March 2025 ~~rr ee~~ |
No (if any) Melmerby Village Hall Receipts andpayments accounts Period start date Period end date To For the period from 520345 1st April 2024 31st March 2025 ~~rr ee~~ |
No (if any) Melmerby Village Hall Receipts andpayments accounts Period start date Period end date To For the period from 520345 1st April 2024 31st March 2025 ~~rr ee~~ |
No (if any) Melmerby Village Hall Receipts andpayments accounts Period start date Period end date To For the period from 520345 1st April 2024 31st March 2025 ~~rr ee~~ |
CC16a ~~_~~ |
|
|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A Receipts and payments | |||||||||||
| Unrestricted funds |
Restricted funds |
Restricted | Endowment funds |
Total funds | Last year | ||||||
| to the nearest £ |
to the nearest | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||
| A1 Receipts | |||||||||||
| Donations,Legacies & Grants | 20 955 | - | - | - | - | 20 955 | 2 628 | ||||
| Fundraising | 2 319 | - | - | - | - | 2 319 | 1 637 | ||||
| Interest | 865 | - | 865 | 457 | |||||||
| Hire of Hall | 6 763 | - | - | - | - | 6 763 | 7 276 | ||||
| - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | |||||
| Sub total(Gross income for AR) |
(Gross income for AR) 30 902 |
- | - | - | - | 30 902 | 11 998 | ||||
| A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 30 902 - - 30 902 11 998 ~~—————~~ |
|||||||||||
| A3 Payments | |||||||||||
| Repairs & Maintenance | 2 088 | - | - | - | - | 2 088 | 8 105 | ||||
| Lighting& Heating | 3 209 | - | - | - | - | 3 209 | 3 615 | ||||
| Water & Sewage | 1 088 | - | - | - | - | 1 088 | 867 | ||||
| Insurance | 1 464 | - | - | - | - | 1 464 | 1 417 | ||||
| Stationery& Advertising | 113 | - | - | - | - | 113 | 305 | ||||
| Cleaning | 1 765 | - | - | - | - | 1 765 | 1 526 | ||||
| Miscellaneous Expenses | 463 | - | - | - | - | 463 | 113 | ||||
| Licences | 444 | - | - | - | - | 444 | 425 | ||||
| - | - | - | - | - | - | - | |||||
| **Sub total ** | 10 634 | - | - | - | - | 10 634 | 16 373 | ||||
| A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - Total payments 10 634 - - 10 634 16 373 ~~—————~~ |
|||||||||||
| Net of receipts/(payments) 20 268 - - 20 268 - 4 375 A5 Transfers between funds - - - - A6 Cash funds last year end 26 220 - - 26 220 30 818 Cash funds this year end 46 488 - - 46 488 26 443 ~~———————~~ |
CCXX R1 accounts (SS)
1
Section B Statement of assets and liabilities at the end of the period
| Categories B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details NONE Details Total cash funds (agree balances with receipts and payments account(s)) NONE Current Account at Bank Deposit Account at Bank Building Society Accounts Details Details NONE Details NONE |
Unrestricted funds to nearest £ 4 533 606 41 348 46 487 Agreement Error Unrestricted funds to nearest £ - - - - - - Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
Restricted funds to nearest £ - - - - OK Restricted funds to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - Amount due (optional) - - - - - |
Endowment funds to nearest £ |
|---|---|---|---|---|
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| Endowment funds to nearest £ |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| When due (optional) |
||||
| NONE | - | |||
| - | ||||
| - | ||||
| - | ||||
| - |
Signed by one or two trustees on behalf of all the trustees
| Signature | Print Name David Bardsley Christopher Jones |
Date of approval |
|---|---|---|
| 21-Jul-25 | ||
| 21-Jul-25 | ||
CCXX R2 accounts (SS)
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Melmerby Village Hall On accounts for the year Charity no ended 31[st] March 2025 (if any) 520345 Set out on pages 1 ~~Co~~ I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 03 / 2025 .
Responsibilities and As the charity trustees, you are responsible for the preparation of the basis of report accounts in accordance with the Charities Act 2011 (“the Act”) .
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect,:
-
the accounting records were not kept in accordance with section 130 of the Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 14-01-2026 ~~[|~~ Name: Rita W Wilson ~~Cs~~ Relevant professional qualification(s) or body (if any): Address: Midtown Farm Gamblesby Penrith CA10 1HR
October 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here details of any items that the examiner wishes to disclose .
October 2018
2
IER