## **Miners Institute & Recreation Ground** ANNUAL REPORT AND PAYMENTS AND RECEIPTS ACCOUNTS FOR THE YEAR ENDED 31[ST] MARCH 2021 Charity Registration Number 520335 0 Contents Reference & Administrative Details 2 Trustees’ Report 3 Statement of Trustees Responsibilities 4 Independent Examiners Report 5 CC16a Receipts & Payments Accounts 6 Accounts Ledger 8 Bank Reconciliation 9 1 ## **Miners Institute & Recreation Ground** ## **Reference & Administration Details** Trustees Mr. Hugh Thinnesen Chair Mrs. Lorraine Jones Treasurer Mr. Stuart Pickering Secretary Mr. Phil Scott Mrs. Mercia Oliver Mr. John Baulf Mr. Alex Wilson Mrs. Ann Oliver Mr. William Rowley Address Lowca Village Hall Stamford Hill Avenue Lowca Whitehaven Cumbria CA28 6PT Charity Number 520335 Bankers NatWest 71 Lowther Street Whitehaven Cumbria CA28 7AH Independent Mr. Michael Milner, Examiner 54 Wentworth Park Stainburn Workington Cumbria CA14 1XP 2 ## **Miners Institute & Recreation Ground** ## **Trustees’ Report** The Trustees’ present the annual report together with payments and receipts accounts (CC16a) for the charity for the year ended 31[st] March 2021. ## **Public Benefit Objects of the Charity and Principal Activities** The objective of the charity is the provision and maintenance of a village hall for the use of the residents of the parish of lowca. The facility shall be used for the purpose of physical exercise, training, meetings, lectures and classes, and for other forms of recreation and leisure-time occupation. ## **Charity Structure and Governance** The charity is governed by a Scheme adopted 11[th] September 1976. According to the Scheme the management committee shall consists of ten trustees: - Six representative members (4 Lowca Parish Council representatives and 2 CISWO - Coal Industry Social Welfare Organization representatives). - 4 elected members. Trustees are appointed at the Annual General Meeting. ## **Financial Review** The charity was awarded a grant of £3,000.00 from the Solway Firth Partnership Robin Rigg Fund. Restricted for the purpose of vital building repairs. The charity received unrestricted grants totalling £20,636 from HM Government “Retail, Leisure & Hospitality Covid-19 Closed Premises”. The grants were issued by Copeland Borough Council. The trustees thank the Robin Rigg Fund and Copeland Borough Council for their generous support. The charity does not currently have a Reserves Policy. During the year there have been no significant events that have negatively impacted the finances of the charity. ## **Activities During the Year** The trustees began undertaking repairs and renovations to the building and interior. The aim of this work is to make the hall more usable and appealing. It is expected these improvements will attract more users of the hall and improve income generated through room hire. The Covid-19 pandemic restrictions interrupted this work and it is now expected to be completed in summer 2021. 3 Miners Institute & Recreation Ground Trustees, Report The annual report was approved by the charity trustees, on 1 12021 and signed on its behalf by.. Hugh Thinnesen Chair Lorraine Jones Treasurer Miners Institute & Recreation Ground Trustees. Responslbllltles The trustees are responsible for preparing the trustees, annual report and the accounts in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations. The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing the accounts, the trustees are required to: select suitable accounting policie5 and then apply them consistently. observe the methods and principles in the Charities SORP" make judgements and estimates that are reasonable and pnjdent" state whether applicable accounting stsndards have been followed, subject to any material departures disGlosed and explained in the accounts The trustees are responsible for keeping proper accounting records that disclose th reasonable accuracy at any time the financial position of the charity and enable them to ensure that the finanaal statements Comply with the Charities Act 2011. the applicable Charities (Accounts and Reports) Regulations, and the provisions of the constitution. The trustees are also responsible for saf8guarding the assets of the charity and hence for tsking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the charity trustees, on 1 12021 and signed on its behalf by.. Hugh Thinnesen Chair Lorraine Jones Treasurer **Independent Examiner’s Report** ## **Miners Institute & Recreation Ground** 5 RECEIPTS & PAYMENTS ACCOUNTS CHARITY COMMISSION FOR ENGLAND ANO WALES Mln•rs Instltut• & R•cr•*tknn Ground Receipts and payments accounts CC16a For th• pèrlod from To 1st 31st March 2Q21 Section A Receipts and payments Unr•stri¢ted funds Restrictod fund# Endowment fund• Total fund• Last yaar lo th• n•Mw¢ £ to thwM•te b) the n•aMste ID th• nMrn•t £ b) th• n••r•*tt A1 Ree•l Vila9e Room Hi (ktupaDon* LKencé CoTrtritxJty"on of 80% utrlf005 L¢>W￿ Co 171 120 512 1027 1,723 120 1,901 189 189 tota AR) 21017 26.017 4962 A2 A•8•t Ind Inv•stm•nt Ml••, Total recelpts 36,017 A3Pa 5nsuianct ut1th6 Gen￿￿ Runnin9 ÉNW 858 4.389 470 4389 470 85 Sub tot•1 5,755 5,753 923 urchases tab Sub total Total payments 5,755 5,755 923 17.26 20,262 ¢L039 A5 Transfèrs ￿tween funds A6 Cash furtds last year end Cash lunds this yp•r end 33 Z6.79 29.795 SecLion B Statement of assets and Itabilrties at thtrend of the period Unrestricted funds Restricted funds to nearest£ Endowment funds to noate&t £ Categories etails to nearest É 81 Cash funds 26,795 Total cash funds 26.795 3,000 accwnH¥ii UrÈtestricted funds to.near￿(£ PÈstrirted fund5 Ip ne4re$t£ Endowme￿1 funds tv nearest£ Details Fund to Ykni¢h asset belon Detsils CuFrentvalue k>r￿1 Furbd towhlch a$s8t bpk>n Dttails Fufnrture. 5￿t￿re$ & Fthngs Cuirent valut onal 4,000 84 As$ets retalned for the charitys own use Snooker Tatde Fund to which relatss Detail< Communty Club Utsfib'$5 Amount due ional When due onal B5 Liabllltles Signed by oae ortsvo trusteg5 on behalf of all thè trustees SignatL¢rg Print Name Dato of roval Hugh Thinne5en Lorraine ivnes CCXX R2 ac¢ounts {SS} Explanatory Note 1 – Bank discrepancy £161 and £30 presented £171 banked due to Nat West error Explanatory Note 2 – Club invoiced for £271.98 but paid £318.43 (£46.45 overpayment) Explanatory Note 3 – Club invoiced for £378.41 but paid £538.41 (£160.00 overpayment) Explanatory Note 4 - £44.02 H Thinessen Expenses Cheque Not Cashed 8 LOWCA VILLAGE HALL Bank recondllatlon Opening balance 1st Apiil 2020 income 9533.36 26017.17 35550.53 5798.78 29751.75 Totsl Expenditure Account balance at311312021 Balance as per sheet 192 Excess funds in bank over alc balance 29795.77 44.02 Uncleared Cheque OLKIJ79 drawn 2718120 to H Thinnesen for £44.02. Alc balance unpresented theque 29751.75 44.02 29795.77