North Hykeham War Memorial Hall & Playing Fields Trust Charity Number 1037017
Chairpersons Report April 2022 – April 2023
Key Achievements:
Queens Jubilee – June 2022
During June 2022 the Trust hosted a series of outdoor events to mark the Queens Jubilee weekend, including a music day which saw thousands of residents enjoying local bands and hospitality. Other activities were put on for the local Scouts groups and a kids Bouncy Castle extravaganza. Unfortunately, the weather impacted the latter part of the weekend which meant one event was postponed. The feedback received from the public was generally very positive with many asking for the music event to be repeated in 2023. The Trust would like to thank the manager and staff who worked hard over the weekend to ensure the events ran smoothly and safely. Also, thanks to North Hykeham Town Council for their financial contribution towards toilet hire and security.
Pitch Maintenance
The Trust successfully drew down a further round of funding from the Football Foundation for pitch maintenance. A significant amount of time and investment was put into levelling pitches, filling goal mouths and re-adjusting the grass cutting programme. The pitches also underwent significant Verti drain, fertilising and seeding. Sadly, during the summer there was an unprecedented heatwave and a lack of rainfall which impacted the positive measures taken. However, the good news is that the pitches quickly started to recover in the early part of 2023, with further maintenance planned over the spring/summer.
Warmer Together
As part of the national warm space initiative the Trust delivered a “Warmer Together” programme between November 2022– April 2023. This was coordinated with other local community organisations to provide residents aged 60+ with an opportunity to meet at the Hall for hospitality, games, and a chat with friends. The event grew over the months, starting with around 10 people and finishing with around 50+ regular attendees. The programme received no external funding, but the Trust would like to thank PFA members for their financial contribution and local shops for providing cakes, tea, coffee, bread etc. Residents have requested that the warm space return in winter 23/24 and staff are in the process of lining up sponsors.
Key Challenges:
Trustees:
The Trust is committed to maintaining the correct level of Trustees to meet the requirements of the Constitution. The management document states that the Trust should have ten elected Trustees (inc. co-opted Trustees) of which two can be nominated from the Town Council. At the time of this report the Trust has seven Trustees including two Town Councillors. Steps have been taken to recruit more Trustees but to no avail and this seems to be common issue when speaking to other community/voluntary organisations.
Funding/Finance:
Like many community organisations the Trust is still feeling the long-term economic effects from COVID and whilst some aspects have recovered there are still areas where cost of living increases are impacting - significantly the cost of gas/electricity, salaries, and wholesale alcohol. As a small community organisation with charitable outcomes, the Trust simply cannot pass on all costs to customers. Trustees also have limited capacity to apply for community funding, due to time constraints and a lack of skills. This issue reflects the one outlined above in that we struggle to recruit Trustees in general.
Tenure/Lease
Trustees are currently seeking to secure a title deed on land which is managed by the Trust but not currently registered. This land has been occupied and maintained by the Trust for many years, albeit with a few different custodians/committees/councils etc. Trustees have appointed a legal representative to enable the Trust to secure the title deeds and help preserve the land for recreational use for future generations. Legal fees are costly and will have to be met by the Trust.
Amanda Bouttell Chair of Trust
- - - - - Carlisle Sea Cadet Annual Accounts. 1 4 2022 31 3 202
Income:-
| Subs:- £2,244.34 |
|---|
| Andy Holiday £ 860.00 |
| Donations £ 595.00 |
| Sale of Hoodies etc £ 569.60 |
| NFU insurance claim £8,360.40 |
| Camp deposits £ 979.00 |
| Courses £ 310.00 |
| Sale of equipment £ 100.00 |
| Bag Packs £1,418.86 |
| Mess Dinner £ 190.00 |
| Ovo Energy Electricity Subsidy £ 400.00 |
| Grants |
| £39,125.00 |
| Ofshore course refund £ 200.00 |
| Bank adjustment£ |
| 100.00 |
| £55,452.20 |
| + Opening Balance 1/4/22 |
| £15,228. 11 |
£70,680.31
- - - - - Carlisle Sea Cadet Annual Accounts. 1 4 2022 31 3 202
| Expenditure:- | |
|---|---|
| Electricity | £2,472.00 |
| Gas | £ 492.00 |
| Water | £ 196.77 |
| Insurance | £1,006.30 |
| Broadband | £ 150.00 |
| Sumup Payment Pad | £ 34.80 |
| Weymouth Courses | £ 142.50 |
| Ofshore Ofce | £ 800.00 |
| Adventure Training | £2,091.80 |
| Mini Bus x 2 | £ 240.00 |
| Badges | £ 602.50 |
| Hoodies etc | £ 824.80 |
| Band Equipment | £4,446.86 |
| Mess dinner | £ 106.02 |
| Trophy Engraving | £ 106.20 |
| Wreaths (poppy) | £ 60.00 |
| Fire Extinguisher Test | £ 52.00 |
| Paint + Vacuum Drier | £ 65.84 |
| Carlisle City Council Planning | £ 206.00 |
| Building Work | £39,055.00 |
| MSSC Contribution | £ 100.00 |
| Bank Adjustment | £ 100.00 |
| £53,351. 39 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees
Charity Name
On accounts for the year ended Set out on pages
Charity no (if any) (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .
Responsibilities and basis of report
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: Name: Relevant professional qualification(s) or body (if any):
1
Oct 2018
IER
Address:
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
Oct 2018
IER