## **Brigham Memorial Hall** ## **Charity Number 520294** ## **Annual General Meeting** **Chairperson’s report** – for the year ending 31[st] December 2023. These are our objectives from the Charity Commission register – “For the use of the inhabitants of the Parish of Brigham without distinction or political, religious or other opinions including use for meetings lectures and classes and for other forms of recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants.” |**Our Committee**|Thank you to all the Committee members for volunteering their time
to maintain the Hall and with helping to host events.
The Committee has 12 members:
Deborah Redmond - Chair
Ruth Guthrie – Vice chair
Anne Myers - Secretary and booking secretary,
Julie Poole - Treasurer,
Lis Bramwell - Arts Out West co-ordinator,
Rhys Guthrie - Health, Safety and Maintenance Officer,
Jan Rutter - 100 Club coordinator.
Laura Whittaker – Social media coordinator
Sue Evans – Book swap coordinator
Alison Lowles
Steve Marshall
Linda Irving| |---|---| |**Legal status**|The Memorial Hall was established as a charity by regulations dated
in 1923 and officially opened on 20th November 1924. The site and
the Hall were purchased out of moneys raised by public subscription
as a War Memorial for those who served in the 1914 -1919 war.
We remain an unincorporated Charity. The Official Custodian for
Charities holds the building for the community. This is a role carried
out by the Charity Commission.| ||| |---|---| |**Policies and**
**procedures**|To guide the Management Committee in exercising its duty of care
to all users of the Hall, the following policy statements have been
adopted:
Health and safety policy.
Equal opportunities policy
Data Protection policy
Safeguarding policy
Social media policy
Complaints policy| |**Insurance**|The Hall is insured by Allied Westminster (Insurance services) Ltd
for:
Buildings insurance: £562,676
Contents: £45,268
Public liability: £10,000,000
Employers Liability: £10,000,000
Trustee Indemnity: £500,000| |**Hiring Agreement**|Use of the Memorial Hall is subject to a Hiring Agreement which
must be signed by the hirer when booking.| ||The Hall is in use for most days of the week for a variety of activities
including, circuit training, Zumba classes, a parent and toddler
group, baby sensory classes, Hatha yoga classes and workshops,
drama group, private dance practice and the Friendship Club.
Sadly, the Gardeners club has folded due to a lack of volunteers.
The Hall has also been used for other ad hoc events such as soft
play sessions, a valuation weekend, Pilates, mindfulness sessions,
children’s photographer sessions and as a meeting place for
ICAAN, which is an independent charity offering advocacy services.
The Hall is a popular venue for private fundraising events and
parties. There were 8 private events last year.
Regular booking is our major source of income – the support of our
regular hirers is very much appreciated and our links with the wider
community are highly valued.| |**Our events**|Last year the Hall committee organised –
An Arts out West event on 20thOctober specifically for the children
of St Bridget’s school called Alfie’s First Fight.
A live music night with a bar and the Kings Road band on 2nd
December.
The “Book and Brew” afternoon, which started in November 2021, is
now a regular event held on the first Wednesday of each month
from 2pm – 4pm. It is proving popular amongst the community and
aims to bring people together. The event is free and people are able
to make donations should they wish.| |---|---| |**Communication**|We advertise our events through the Hall’s and the village’s
Facebook pages, the parish council flier and the notice boards in
the village.
Our social media volunteer updates the social media on a regular
basis and this method of communication is proving to be effective.
The 100 Club is well supported and this is a valuable way to raise
the profile of the Hall.| |**Health, safety and**
**maintenance**|We continue to undertake our risk assessments and monthly
inspections.
We have regular fire safety assessments, annual gas checks and
electrical checks. These are all up to date.
The Hall is cleaned twice a week and is kept in a good order for
hirers.| |**Improvements &**
**future aims**|The Hall successfully applied for a grant from the Allerdale GDF
Community Partnership of £18,352 for the installation of 18 solar
panels (each 405W) and 2 batteries (storage capacity of 11.6kWh).
This has enabled the hall to reduce its electricity costs and reduce
its carbon dioxide emissions by 5000kg.
We also have the facility to use the battery power in the event of a
power cut to enable regular activities to continue. The hall is also
designated as a place of refuge in case of a parish-wide
emergency.
We are now able to claim a smart export guarantee payment for
electricity sent back to the grid and our first payment was £56 for| ||three months which will provide a steady trickle of income.
The hall committee’s future aims are -
to renovate the men’s and women’s toilet facilities,
to improve the stage lighting and
to consider adding a screen and projector.| |---|---| |**Finances**|There will be a Treasurer’s report for the financial year ending 31st
December 2023.| |**Summary**|We will continue to manage the Hall to ensure that it remains in
good condition for all users.
2024 is a very special year for the hall as we plan to celebrate
the100th anniversary of its opening as a memorial to the people
who gave their lives in the First World War.
We are planning celebratory events to commemorate this special
anniversary to ensure that the Memorial Hall will be here for future
generations to enjoy.
Thank you so much to all the dedicated committee members for
volunteering their time and to all those who have supported the
Memorial Hall.| ||Deborah Redmond, Chairperson 17thApril 2024.| Brigham Memorial Hall Income and expenditure accountfvr the year ended 31 December 2023 st INCOME Hlre 100 Club Entertainment Grants Donatlons Other 7,092.25 1,032.00 1,418.90 18,352.00 592.48 1,759.33 TOTAL INCOME 30.246.96 EXPENDITURE Repairs Utilitles BT 100 Club Cleaning Licences Insurance Events Sundrles/Bar Stock Donatlon Large Purchases 743.65 5.419.05 547.38 500.00 1,326.00 232.26 1,374.68 667.99 417.63 18,101.16 TOTAL EXPENDITURE 29,329.80 INCOME MINUS EXPENDITURE 917.16 Balance Sheet at: 31 12 31 12 Cash at Current Account Cash on Hand 32,810.56 33,727.72 Accumulated Fund Balance Brought Forward Income Minus Expenditure for Year 32,810.56 917.16 33,727.72 I confirm that I have carried out an independent examination report of these accounts, And found them a true and accurate record for the year ending 31 December 2023. Signed: Date: Jan Dougla5 Bookkeeping MICB Rooftops. Brigham Hill Mansion. Brigham. Cockermouth, CA13 OTL Jan Douglas MICB Bookkeeping & Payroll Services Rooftops Brigham Hill Mansion Brigham COCKERMOUTH Cumbria CA13 OTL Tel No: 01900 822955 E-mail: jandouglasbk@hotmail.com Independent examiner's report to the trustees of Brigham Memorial Hall I report to the trustees on my examination of the accounts of the Brigham Memorial Hall (the Trust) for the year ended 31 December 2023. Re8PODsibilities and basis of report As the charity trustees of the Trust you are responsible for th¢ preparation of the accounts in accordance with the requ1￿mentS of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of th-e Act. Independent examiner's statement I have completed my examination. I confinn that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: l. accounting records were not kept in respect of the Trust as required by section 130 of the Act. or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Jan Douglas Relevant professional qualification or membership of professional bodies (if any): MICB Address: As above Date: 7 March 2024 ¥Fif1%9TrrLiir I)I' C£RTIFILD Registered Practice Number.. 2676