| Trustees' Annual Report for the | ort for theperiod |
|---|---|
| From Period start date To 01 Sept 2023 |
Period end date 31 August 2024 |
Section A Reference and administration details
Charity name
Bootle Village Hall
Other names charity is known by
Registered charity number (if any) ~~i~~ 520290 Charity's principal address 9 Hycemoor Way Bootle Station Millom, Cumbria Postcode LA19 5XE
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|
| Angela Fox | Chairperson | ||
| Paul Jenkinson | DeputyChair | ||
| Ian Fox | Treasurer | ||
| ~~ee~~ | |||
| ~~ee~~ | |||
| ~~ee~~ |
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| Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
| Type of governing document (eg. trust deed, constitution) How the charity is constituted (eg. trust, association, company) Trustee selection methods (eg. appointed by, elected by) |
Constitution |
|---|---|
| Association | |
| The Committee will consist of elected members who must be elected at the Annual General Meeting (AGM). Any resident in the village aged 18 years and over may put themselves forward for election as a Committee member at the AGM. All attendees at the AGM who are resident in Bootle can vote. The term of office starts at the end of the annual general meeting at which they are elected and ends at the next AGM at which they may stand for re- election. All members of the committee retire from office together at the end of the annual general meeting next after the date on which they came into office but they may be re-elected or reappointed. |
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
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Section C Objectives and activities
The village hall was built for the community of Bootle and surrounding area. The main purpose of the hall is to provide and maintain on a ‘not for profit’ basis a financially and environmentally sustainable community centre in the village which will support and foster much greater social interaction, involvement in community affairs and self-help groups that Summary of the objects of the will serve the needs of all in the community. The village hall will be charity set out in its provided for use without distinction of sex, sexual orientation, age, governing document disability, nationality, race or political, religious or other opinions, including use of the hall for meetings, lectures and classes or other forms of recreation and leisure time occupation in the interests of social welfare and with the object of improving the conditions of life for all in the community.
Summary of the main In order to carry out the purposes, the Committee has the power to; activities undertaken for the (1) raise funds, receive grants and donations public benefit in relation to (2) employ staff these objects (include within this section the statutory (3) co-operate with and support other groups with similar purposes declaration that trustees have (4) do anything else within the law which is necessary to achieve the had regard to the guidance purposes issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
The main achievement this financial year was obtaining the Summary of the main necessary funding to renew the playground facility at the hall. achievements of the charity The hall also maintained sufficient income to cover the annual during the year running costs of the hall & generated £4,000 profit for future investment in hall improvements such as heating, windows & external rendering.
Section E Financial review
Sufficient reserves held to maintain the financial stability of the hall. A Brief statement of the minimum of one years expenses should be maintained. charity’s policy on reserves Details of any funds materially in deficit
Further financial review details (Optional information)
Principe source of income for the year was the playground fundraising, You may choose to include including a major grant of £50,000 from South Copeland GDF Community additional information, where Partnership, £8,360 from Bootle Swimming Pool funds redistribution. relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Ian Fox Position (eg Secretary, Chair, Treasurer etc) Date 5/10/24
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| Charity Name | No (if any) | No (if any) | |||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Bootle Village Hall | |||||||||||||||||
| Receipts and payments accounts | CC16a | ||||||||||||||||
| For the period from Period start date To Period end date 01/09/2023 31/08/2024 ~~ee~~ |
|||||||||||||||||
| Section A Receipts and payments | Section A Receipts and payments | ||||||||||||||||
| Unrestricted funds |
Restricted funds |
Restricted | Endowment funds |
Total funds | Total funds | Last year | |||||||||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||||||||||
| A1 Receipts | |||||||||||||||||
| Hall Hire | 1,125 | - | - | - | - | - | - | 1,125 | 1,125 | 625 | 625 | ||||||
| Dance | 330 | - | - | - | - | - | - | 330 | 330 | 2,980 | 2,980 | ||||||
| Fitness Club | 1,045 | - | - | - | - | - | - | 1,045 | 1,045 | 420 | 420 | ||||||
| Functions | - | - | - | - | - | - | - | - | - | - | - | ||||||
| Bar | - 372 | - | - | - | - | - | - | - 372 | - 372 | 1,678 | 1,678 | ||||||
| Donations/ Grants | 5,277 | - | - | - | - | - | - | 5,277 | 5,277 | 9,000 | 9,000 | ||||||
| Electric Meter Coin | 266 | - | - | - | - | - | - | 266 | 266 | 638 | 638 | ||||||
| Project - Playground | 54,626 | - | - | - | - | - | - | 54,626 | 54,626 | - | - | ||||||
| Other | - | - | - | - | - | - | - | - | - | - | - | ||||||
| Interest | 336 | - | - | - | - | - | - | 336 | 336 | 4 | 4 | ||||||
| Sub total(Gross income for AR) |
(Gross income for AR)62,633 |
- | - | - | - | - | - | 62,633 | 62,633 | 15,346 | 15,346 | ||||||
| A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 62,633 - - 62,633 15,346 A3 Payments ———~~——~~ |
|||||||||||||||||
| Electricity | 1,000 | - | - | - | - | - | - | 1,000 | 1,000 | 125 | 125 | ||||||
| Water Rates | 218 | - | - | - | - | - | - | 218 | 218 | 191 | 191 | ||||||
| Insurance | 894 | - | - | - | - | - | - | 894 | 894 | 819 | 819 | ||||||
| Council Tax | - | - | - | - | - | - | - | - | - | 231 | 231 | ||||||
| Waste Collection | 592 | - | - | - | - | - | - | 592 | 592 | 273 | 273 | ||||||
| Cleaning | 353 | - | - | - | - | - | - | 353 | 353 | 487 | 487 | ||||||
| Landscape | - | - | - | - | - | - | - | - | - | 160 | 160 | ||||||
| Maintenance | 1,440 | - | - | - | - | - | - | 1,440 | 1,440 | 4,409 | 4,409 | ||||||
| Licences | 77 | - | - | - | - | - | - | 77 | 77 | 271 | 271 | ||||||
| Office Stationary | 74 | - | - | - | - | - | - | 74 | 74 | - | - | ||||||
| Bar Stock | - | - | - | - | - | - | - | - | - | - | - | ||||||
| Misc | 88 | - | - | - | - | - | - | 88 | 88 | - 10 | - 10 | ||||||
| **Sub total ** | 4,736 | - | - | - | - | - | - | 4,736 | 4,736 | 6,957 | 6,957 | ||||||
| A4 Asset and investment purchases, (see table) Project - Playground EX 26,942 - - 26,942 - - - - Sub total 26,942 - - 26,942 - Total payments 31,677 - - 31,677 6,957 ———~~——~~ |
|||||||||||||||||
| Net of receipts/(payments) 30,955 - A5 Transfers between funds - - - A6 Cash funds last year end 36,727 - - Cash funds this year end 67,682 - =S |
- - - - - - 67,682 |
- - - - - - 67,682 |
- - - - - - 67,682 |
- - 67,682 |
30,955 - 36,727 - 67,682 |
30,955 - 36,727 - 67,682 |
30,955 | 8,389 - - 8,389 |
19/11/2024
CCXX R1 accounts (SS)
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities |
(agree balances with receipts and payments account(s)) Details Current a/c Savings a/c Petty Cash a/c Total cash funds Details Details Details Details Playground Balance Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 37,009 - 30,336 - 338 - 67,682 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) Current a/c - 26,942 - - - - Print Name Ian Fox |
Endowment funds to nearest £ - - - |
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) 30-Sep-24 Date of approval 05/10/2024 |
19/11/2024
CCXX R2 accounts (SS)
2
Profit & Loss Statement
| 2023-24 | 2022-23 |
|---|---|
| Income | |
| Hall Hire 1,125.00 £ Dance 330.00 £ Fitness Club 1,045.00 £ Functions - £ Bar 371.95 -£ Donations/ Grants 5,277.00 £ Electric Meter Coin 266.00 £ Project - Playground 54,625.71 £ Other - £ Interest 335.83 £ |
625.00 £ 2,980.00 £ 420.00 £ - £ 1,678.35 £ 9,000.00 £ 638.00 £ - £ - £ 4.46 £ |
| Total 62,632.59 £ Accounts Recievable |
15,345.81 £ |
| - £ |
|
| Total - £ Gross Income 62,633 £ |
15,346 £ |
| Expenditure | |
| Electricity 1,000.00 -£ Water Rates 217.64 -£ Insurance 893.78 -£ Council Tax - £ Waste Collection 591.50 -£ Cleaning 353.47 -£ Landscape - £ Maintenance 1,440.00 -£ Licences 77.40 -£ Office Stationary 74.23 -£ Bar Stock - £ Misc 87.85 -£ Project - Playground EX 26,941.51 -£ |
124.80 -£ 191.14 -£ 819.03 -£ 230.82 -£ 273.00 -£ 487.43 -£ 160.00 -£ 4,409.27 -£ 271.20 -£ - £ - £ 10.00 £ - £ |
| Total 31,677.38 -£ Liabilities |
6,956.69 -£ |
| Playground Balance 26,941.51 -£ |
|
| Total 26,941.51 -£ |
|
| Gross Expenditure 58,618.89 -£ |
6,956.69 -£ |
| Nett Profit 4,013.70 £ |
8,389.12 £ |
Balance Sheet
| Balance Sheet | BootleVi | BootleVi | BootleVi lage Hal&Q Est blished |
|
|---|---|---|---|---|
| 2023-24 | 2022-23 | |||
| Closing Balance | Previous Balance | |||
| Assets | ||||
| Current a/c | £ | 37,008.59 £ |
£ | 33,836.38 £ |
| Savings a/c | £ | 30,335.83 £ |
£ | 1,067.29 £ |
| Petty Cash a/c | £ | 337.72 £ |
£ | 1,823.26 £ |
| Accounts Recievable | £ | - £ |
||
| Totals Liabilities |
£ -£ |
67,682.14 £ 26,941.51 -£ |
£ | 36,726.93 £ |
| Balance C/F Nett Profit |
£ £ |
36,726.93 £ 4,013.70 £ |
||
| Closing Balance | £ | 40,740.63 £ |
Independent examiner's report to the trustees of Bootle Village Hati I report to the trustees on my examination of the accounts of Bootle Village Hall for the year ended 31" August 2024. Responsibilitles and basis of report As the charity trustees of the Trust you are responsible forthe preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts Carried out under section 145 of the 2011 Act and in carrying out my examination I have followed allthe applicable Directions given by the Charlty Commission under section 145{5}Ibl of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my 8ttention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not complywith the applicable requirements concerning the form and content of accounts set out In the Charities (Accounts and Reports) Regulations 2008 otherthan any requirement that the accounts give 8 'true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Debra Shepherd Relevant professional qualification or membership of professional bodies lif any): MICB (Member of the Institute of Certified Bookkeepers) membership no. 339483 AAT level111 qualified Address: Mandalay, Waberthwaite, Millom, Cumbria, LA19 SYL Date: 1811112024