Trustees. Annual Report for the period (OMMISSION Period start date Period end date 2025 From Section A Reference and administration details Charity name Calderbridge and Ponsonby Village Hall Committee Other names charity is known by Registered charity number (if any) 520286 Charitys principal address 2 Mill Farm, Calderbridge, Seascale, Cumbria Postcode CA201DN Names of the charity trustees who manage the charity Trugts• name ¢)ffiGe (If any) Chair Datss acted rf not for whole ear Nam• of porson lor body) &ntitlèd toa olnt trustse ifan A MacDonald M MacDonald S Robertson H Hale Secretary Treasurer R Jones Y Tilson M Thompson P Slater J Blower 1119124 - 3113125 10 11 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, if anyi (for example. any custodian trustees) Name Dates acted if not for whole ear TAR March 2012
Names and addresses of advisers (Optional information) e of adviser Name Address Name of chief executive or names of senior staff members (Optional Inforniation) Section B Structure, governance and management Description of the charity's trusts Constitution Type of goveming document How the charity is constituted (ew Atu31, asaociauon, Gompani Trust Trustee selection methods (og appuiiited Iiy c.,l*.'olc'il b, Appointed by Hall committee i.e. Board of Trustees Additional governance issues (Optional information) The management committee (i.e. the trustees) operate on a total voluntary basis, we have no employees. We fund the hall by both hiring out the facilty and fundraising. Any monies raised by these means are used solely for operations and maintenance of the facility, we are totally non-profrt making. Any surplus funds are held in reserve for the same purpose. You may Choose to include additional information, where relevant. about: policies and procedures adopted for the induction and training of trustees. the charity's organisational structure and any wider network wrth which the charity works., relationship with any related parties. trustees, consideration of major risks and the system and procedures to manage them. Section C Objectives and activities Our constitution requires us to manage Calderbridge Village Hall to provide a facility for the benefit of primarily the residents Calderbridge and Ponsonby, and also the surrounding area. Use of the Village Hall remains open to all and no distinction is placed on grounds of sex. race. religious or political persuasion. Summary of the objects of the charity set out in its governing document TAR March 2012
We hire the Hall at a slightly subsidised rate to try and ensure all individuals and local organisations who wish to use it are not prevented from doing so solely on the basis of cost. We meet monthly to ensure the Hall continues to operate safely and effectively in a financially prudent manner. We carry out both scheduled and unscheduled maintenance through the year. as required. to ensure the fabric of the building and its associated car park and playing field remain fit for purpose. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the ststutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Additional details of objectives and activities (Optional information) You may choose to include further statements, where relevant. about: policy on grantmaking. policy programme related investment; contribution made by volunteers. TAR Mah 2012
Section D Achievements and performance Summary of the main achievements of the charity during the year This year was very unusual in that for about half of the year we took the Hall out of normal operation because we had raised a significant sum (circa £190.000) via grants to allow very significant external (new roofj and internal hall refurbishment. wrthout this the Hall would have become inoperable during the year and the deteriorating roof would have posed a danger to the surrounding areas. For the remainder of the year we continued to successfully operate the Hall to meet the aims of our constitution. TAR March 2012
Section E Financial review We aim to hold at least three yearfs operating costs as a strategic reserve Brief ststement of the charity's policy on reserves Details of any funds materially in deficit We have no funds in deficit. Further financial review details (Optional information) In a normal year Hall hire will provide about 90 % of the operating cost. When we are carying out refurbishment then grants may form a more significant part, as was the case in 24125 You may choose to include additional information, where relevant about: the charity's principal sources of funds (inGluding any fundraising)., how expendilure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the chan'ty's trustees Signature(s) 2, / Full name(s) Position (eg Secretary, Chair, etc) Loz TAR March 2012
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Inde endent Examiners Re rt to the Trustees of Calderbrld e and Ponson Villa e Hall. I report to the Trustees on my examination of the accounts for Calderbridge and Ponsonby Village Hall for the year ended 31st March 2025. Responsibilities and basls of the reporL As the charity Trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {Yhe Act,). I report in respect of my examination of the accounts carried out under sectlon 145 of the 2011 act and in carrying out my examination I have followed the Guidance given in CC32 "Independent examination of charity accounts: Directions and guidance for examiners. Independent examiners statement. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: l. Accounting records were not kept in respect to the requirements of the act. 2. The accounts do not accord with these records. 3. The accounts do not comply with applicable requirements concernin8 the form and contents of accounts and give a true and fair view of the financial activities of the Trust in the 2024/2025 Financial Year, on an income and expenditure basis. I have no concerns and have come across no other matters In connettion with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed.. Lillian Strand Westlake, Moss Side, Calderbridge, Egremont, Cumbria. 25th January 2026. {Documents reviewed include: Hall constitution, Trustee details, Governance arrangements, Trustees annual report, Annual accounts summary. Bank statements, Hall meeting minutes, samples of invoices and receipts.)