## **Trustees’ Annual Report for the period**
**From 1 March 2020 To 28 February 2021**
**Charity name: 1[st] Weaverham Sea Scout Group**
**Charity registration number: 520269**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 The Purpose of Scouting
purposes of the charity Scouting exists to actively engage
as set out in its and support young people in their
governing document personal development, empowering
them to make a positive contribution
to society.
The Values of Scouting
As Scouts we are guided by these
values:
Integrity - We act with integrity; we
are honest, trustworthy and loyal.
Respect - We have self-respect and
respect for others.
Care - We support others and take
care of the world in which we live.
Belief - We explore our faiths, beliefs
and attitudes.
Co-operation - We make a positive
difference; we co-operate with others
and make friends.
The Scout Method
Scouting takes place when young
people, in partnership with adults,
work together based on the values of
Scouting and:
- enjoy what they are doing and have
fun
- take part in activities indoors and
outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging
activities
- make and live by their Promise.
Summary of the main Para 1.17 and Each section within 1st Weaverham
1.19
activities in relation to Sea Scout Group (Beavers, Cubs,
those purposes for the Scouts and Explorers) follow elements
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public benefit, in of the programme laid down by the
particular, the activities, Scout Association. This includes
projects or services activities carried out within the Scout
identified in the Hall, camps and various water
accounts. activities such as canoeing and
sailing.
Statement confirming Para 1.18 The trustees confirm that they have
whether the trustees had regard to the Charity Commission
have had regard to the guidance on public benefit
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
SORP reference
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Due to COVID restrictions, face-to-
face meetings for all groups were
suspended in March 2020 but within a
Summary of the main few weeks our leaders were able to
Para 1.20
achievements of the replace them by virtual meetings
charity, identifying the using Zoom. Helped by parents, they
difference the charity’s were generally very successful and
work has made to the included individual activities such as
circumstances of its badge work– some of our Cubs even
beneficiaries and any managed to achieve their Chief Scout
wider benefits to society Silver Awards during this period – and
as a whole. learning knotting skills. In addition
there were group activities such the
virtual weekend Family Camp, in
which 25 families from all sections
participated, and activities for the
Scout Association such as the Hike to
the Moon, which was aimed at fund
raising for Scout Groups that have
struggled during the pandemic.
Fundraising. As a result of the COVID
pandemic, no fund-raising events
were held dung the year.
Finance. Activity continued in the area
of fund-raising directed towards the
reconstruction of the main body of
the Hall in accordance with modern
building practice. Applications were
submitted to a large number of grant-
giving bodies and by the end of the
financial year a total of £38,145 had
been received with the promise of a
further £55,086 to be awarded once
the project had reached certain
stages in construction. A further
£19,179 was received from CWaC for
COVID-related grants.
As a result our total financial assets at
the end of the financial year stood at
£99,901.36 and the reconstruction
project stared on 15 February 2021.
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## **Additional information (optional)**
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You may choose to include further statements where relevant about:
See above
Achievements against Para 1.41
objectives set
See above
Performance of
fundraising activities Para 1.41
against objectives set
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Investment performance Para 1.41 against objectives Other
## **Financial Review**
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Review of the charity’s Para 1.21 Total funds at the end of the year
financial position at the were £99,901.36. It should be noted
end of the period however that this sum included a
short-term loan of £30,000 that had
been given by one of the trustees to
cover a temporary cash shortfall as a
result of the inability of NS&I to
release the Group’s savings in a
timely fashion. This loan was repaid
on 12 April 2021 as soon as the
money was released by NS&I.
Statement explaining Para 1.22 The reserves are held in order to
the policy for holding finance the reconstruction of the main
reserves stating why body of the Scout Hall
they are held
Amount of reserves held Para 1.22 £99,901.36
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially Para 1.24 None
in deficit
Explanation of any Para 1.23 none
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 The Group's governing documents are
document those of The Scout Association. They
(trust deed, royal consist of a Royal Charter, which in
charter) turn gives authority to the Bye Laws
of the Association and The Policy,
Organisation and Rules of The Scout
Association.
How is the charity Para 1.25 The Group is a trust established under
constituted? its rules which are common to all
(e.g unincorporated Scouts.
association, CIO)
Trustee selection Para 1.25 The Trustees are appointed in
methods including accordance with the Policy,
details of any Organisation and Rules of The Scout
constitutional provisions Association.
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name 1 [st] Weaverham Sea Scout Group
Other name the charity
uses
Registered charity 520269
number
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Charity’s principal Scout Hall
address Church Street
Weaverham
CW8 3NJ
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Dr Ken J Baird Chairman
Mr Rob A Lloyd Group Scout
2
leader
Ms Sarah Secretary
3
Clenton
Mr Brian Treasurer
4
Williams
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
|**Trustee**|**name**
**Dates**|**acted**|**if**|**not**|**for**|
|---|---|---|---|---|---|
||**whole**|**year**||||
## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity
Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements None for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
None
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** Brian Williams **Signature(s)** Ken Baird **Full name(s)** Dr Ken Baird Brian Williams **Position (eg** Chairman Treasurer **Secretary, Chair, etc) Date** 7 September 2021
##
##
|BALANCE SHEET|202',1|2020|
|---|---|---|
|CURRENT
ASSETS|||
|Bank current account|33,358.36|6,282.65|
|Building
Fund (NSB)|66,312.54|48,095.78|
|Cash in hand|230.46|297.31|
|TOTAL ASSETS|99.901.36|54.675.74|
|REPRESENTED
BY:|||
|OPENING
BALANCES|||
|Bank current account|6,282.65|4,589.06|
|National Savings Bank|48,095.78|42,543.81|
|Cash in hand|297.31|266.37|
|TOTAL OPENING BALANCES|54,675.74|47,399.24|
|SURPLUS/DEFICIT
FOR THE YEAR|45,225.62|7,276.50|
|(CARRTED
FROM REVENUE
ACCOUNT)|||
|TOTAL FUNDS|__99,90139_|_54,67514|
|CURRENT
LIABILITIES|||
|Loan|-30,000.00|0.00|
|TOTAL FUNDS AVAILABLE|69,901.36|54,675.74|
##
|INCOME|||
|---|---|---|
|Grants etc:|||
|CWAC Lockdown grants|19,179.00||
|WPC Grant||100.00|
|Building
fund grants and donations
38,145.00|||
|Loan|30,000.00||
|Fund raisinq:|||
|Burns Night||2,851.00|
|Quizzes||1,659.00|
|Amazon I Easyf u n d ra i s i n g|11.43||
||87,335.43|4,610.00|
|Membership|3,268.40|5,356.31|
|Gift Aid|833.59|812.4|
|Interest on savings/current
a/c|394.76|351.97|
|Camps and other section outings|70.00|4,582.42|
|Miscellaneous|741.55|403.21|
|Hall/marquee/crocke**r**y
hi e|.90|4.240.20|
|TOTAL INCOME|94,923.63|20,356.56|
|EXPENDITURE|||
|Scout Hall running costs:|||
|Gas & electricity|1,054.97|1,244.80|
|lnsurance|1,115.79|1,089.45|
|Maintenance|1,092.07|1,086.60|
|Telephone
and broadband|339.88|456.42|
|Water|194.30|185.95|
||3,797.01|4.063.22|
|Fund raising:|||
|Burns Night|0.00|921.92|
|Quizzes etc|0.00|603.05|
||0.00|1,524.97|
|Scout equipment
& expenditure|||
|Camps and other section outings|250.70|5,321.67|
|Miscellaneous|337.20|691.16|
|Training and sailing fees|88.10|862.80|
|lT equipment|||
||676.00|6,875.63|
|Scouts membership|2,478.00|526.50|
|Building
costs|42,698.20||
|Miscellaneous|48.80|89.74|
|TOTAL EXPENDITURE|49,698.01|13,080.06|
|SURPLUS(DEFTC|T)
FOR THE YEAR|45,225.62|7.276.50|
##
##
|BALANCE SHEET|202',1|2020|
|---|---|---|
|CURRENT
ASSETS|||
|Bank current account|33,358.36|6,282.65|
|Building
Fund (NSB)|66,312.54|48,095.78|
|Cash in hand|230.46|297.31|
|TOTAL ASSETS|99.901.36|54.675.74|
|REPRESENTED
BY:|||
|OPENING
BALANCES|||
|Bank current account|6,282.65|4,589.06|
|National Savings Bank|48,095.78|42,543.81|
|Cash in hand|297.31|266.37|
|TOTAL OPENING BALANCES|54,675.74|47,399.24|
|SURPLUS/DEFICIT
FOR THE YEAR|45,225.62|7,276.50|
|(CARRTED
FROM REVENUE
ACCOUNT)|||
|TOTAL FUNDS|__99,90139_|_54,67514|
|CURRENT
LIABILITIES|||
|Loan|-30,000.00|0.00|
|TOTAL FUNDS AVAILABLE|69,901.36|54,675.74|
##
|INCOME|||
|---|---|---|
|Grants etc:|||
|CWAC Lockdown grants|19,179.00||
|WPC Grant||100.00|
|Building
fund grants and donations
38,145.00|||
|Loan|30,000.00||
|Fund raisinq:|||
|Burns Night||2,851.00|
|Quizzes||1,659.00|
|Amazon I Easyf u n d ra i s i n g|11.43||
||87,335.43|4,610.00|
|Membership|3,268.40|5,356.31|
|Gift Aid|833.59|812.4|
|Interest on savings/current
a/c|394.76|351.97|
|Camps and other section outings|70.00|4,582.42|
|Miscellaneous|741.55|403.21|
|Hall/marquee/crocke**r**y
hi e|.90|4.240.20|
|TOTAL INCOME|94,923.63|20,356.56|
|EXPENDITURE|||
|Scout Hall running costs:|||
|Gas & electricity|1,054.97|1,244.80|
|lnsurance|1,115.79|1,089.45|
|Maintenance|1,092.07|1,086.60|
|Telephone
and broadband|339.88|456.42|
|Water|194.30|185.95|
||3,797.01|4.063.22|
|Fund raising:|||
|Burns Night|0.00|921.92|
|Quizzes etc|0.00|603.05|
||0.00|1,524.97|
|Scout equipment
& expenditure|||
|Camps and other section outings|250.70|5,321.67|
|Miscellaneous|337.20|691.16|
|Training and sailing fees|88.10|862.80|
|lT equipment|||
||676.00|6,875.63|
|Scouts membership|2,478.00|526.50|
|Building
costs|42,698.20||
|Miscellaneous|48.80|89.74|
|TOTAL EXPENDITURE|49,698.01|13,080.06|
|SURPLUS(DEFTC|T)
FOR THE YEAR|45,225.62|7.276.50|