Scouts
Review Of The Year,
AGM & Accounts
for 2021- 2022
28th Wallasey
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#SkillsForLife
28th Wallasey Scout Group
## Annual General Meeting for 2021/22 Wednesday 13[th] July 2022 @ 6:30pm
## Agenda
1. Welcome & Introductions by Paul Roberts, Group Chairman
2. Apologies for absence
3. Approval of minutes of the last AGM
4. Statement of Accounts
5. Nomination and election of Secretary
6. Nomination and election of Treasurer
7. Appointment of Auditor/ Independent examiner
8. Nomination and approval of persons to serve on the Executive Committee
- Nominees are Mike Parkins, Cheryl Smith, Matt Travis and Nicola Dunlea
9. Approval of the Group Scout Leader's nomination of members of the Group Executive Committee
- Nominees are Steve Billington, Rachel English & Mark Morfett
10. Chairman’s / Group Managers Review
11. Awards and Badges
12. Close
**Meeting minutes**
## 28[th] Wallasey Scout Group Annual General Meeting
## Date: Monday 17[th] January 2022
## **Minutes**
## Welcome
- Paul Roberts, GSL/ Group Chair welcomed everyone to the AGM for the financial year April 2020-March 2021. The meeting had been delayed due to Covid issues. The meeting was held via Zoom and members could vote in person during the meeting or via an electronic voting form.
## Apologies for absence
- Ann Allanson (Group Secretary), Rachel English (Beaver Section Assistant), Hazel Thompson (Assistant Beaver Scout Leader), Sarah Carroll, Chris English, Marcus Starr, Bob Waites.
## Minutes of previous meeting
- The minutes had been made available electronically. They were approved as an accurate reflection of the evening by those present and those voting online.
## Approval of the annual report and accounts
- The annual reports for Beavers, Cubs, Scouts, and the GSL/Chair are within the distributed document.
- The accounts have been made avaiable within the distributed document. The accounts were approved by those present and those voting online.
## Election of officers:
- Chairman – Dr. Jamie Fanning (District Commissioner) had invited Paul Roberts to continue in his role as Group Chair/GSL and he accepted.
- Secretary – Ann Allanson had agreed to continue in the role of Group Secretary. Those in attendance and those voting online approved.
- Treasurer – Geoff Poole is willing to continue in this role. Those in attendance and those voting online approved.
##
##
All the following were approved by those members in attendance and those voting online
||Group Scout Leaders Nominated members|1|Steve Billington|
|---|---|---|---|
|||2|Mark Morfett|
||Elected members:|1|Marcus Starr|
|||2|Laura Pringle|
- Leaders willing to sit on the committee Keith McLoughlin, Kevin Griffiths & Martin Billington As Ex-officio members
**Meeting minutes**
## Appointment of independent auditor, examiner or scruitneer
- Chris English has agreed to continue in this role. Approved by all present and those voting online.
## Presentation
- There were no formal presentations with the meeting being held via Zoom. It is propsosed to hold the 2021/22 AGM in early summer 2022 as a face-to-face event and presentations will be made then.
In attendance / Votes received from:
Aldis, Louisa Lewis, Frances Bennett, Stacey Billington, Steve Billington, Martin Carroll, Sarah Cleverly, Natalie Cowdray, Paul Cowdray, kat Dunlea, Nicola Griffiths, kevin Pascoe, Sharon Hughes, Annette Lee, Kalvin McLaughlin, Keith Guthrie, Bev Poole, Geoff Pringle, Laura Roberts, Paul Starr, Marcus Sugden, Kaly Thompson, Hazel Williams, Matt
## Chair/GSL’s Report
It is a pleasure to report that life…and Scouting in Wallasey ... is getting back to normal!
As we bounce back from the Pandemic the number of Young People in our sections, having dropped during lock-down, is back at our normal levels. We currently have just short of 60 Beavers, Cubs & Scouts. This speaks volumes about the activities and experiences that we are offering our young people.
I am pleased to report that 28[th] Wallasey Scout Group has managed to retain all our leaders post pandemic and we welcome our new volunteers Paul & Dave into the Group. Like other organisations we have had to adapt to be compliant with changing rules and new procedures and this has meant that we have all had to deal with more administrational tasks. Juggling this with our own lives and work commitments.
It’s taking time but we are delighted to see that all sections are returning to camping and to the many outdoor activities traditionally enjoyed by Scouts. Our recent return to camping was a big success - congratulations to all who helped to make this happen. The past two years have been challenging for us all and it is lovely to see youngsters out and about rekindling past enthusiasms.
The drop in numbers last year, obviously, had an effect on the Group’s income from subscriptions. We were fortunate to receive government grants that more than offset the reduced income. You will note that the Group has, what would appear to be very healthy reserves. All is not what it seems. Last year we commissioned an asbestos survey and whilst a little containment work needs to be done in the very near future our main problem is the roofs on both buildings. Quotations received show that we will need at least £40,000 to remove and dispose of the existing roof panels. We would then need to spend a similar amount on BOTH buildings for modern replacements. This we just could not fund. This year we will be looking at any funding that may be available to help us achieve this task. Fingers crossed there may be something out there.
As part of our bounce-back and being conscious of the ever-increasing cost of living and of utilities and services the group executive met last week to review our budget for this year. Sadly, having lost our income from the rental of our premises to non-scouting groups and activities, our anticipated income for this year is not going to cover our overheads. It’s eight years ago that our Executive Committee raised our monthly subscriptions from £10 to £15. We now feel that we must give notice that from September our monthly subscriptions will increase to £20 per Young Person. It is hard for us to quantify the impact that this increase will have on your personal finances. We don’t want this increase to prevent any Young
Person attending our meetings. We are here for all and if you feel that you are going to find it difficult, at this time, please get in touch. Confirmation of this change will be emailed out in the next few days.
Finally, it’s time to formally thank a few people. The Executive Committee Members who give freely of their time to ensure that problems are swiftly solved, accounts are managed, support offered where needed and above all to ensure a thriving group and a safe place for us to meet.
Geoff crunches the numbers and Laura the words...thank you both for your hard work and the support that you give me on a regular basis.
My sincere thanks must also go to the extraordinary efforts made by all our Leaders and Young Leaders. They all give their valuable time and experience week after week. Without them the group could not survive.
We are always looking for more leaders and Executive Committee members. If you have a particular skill that you think we could benefit from, or you just want to get more involved then please get in touch. Volunteering doesn’t have to be every week. You can help in so many ways and lighten the load shouldered by the team.
Here to another GREAT Scouting Year.
Paul
Paul Roberts
Group Scout Leader & Chair
## - Beavers Year 2021 2022
This year has thankfully been filled with lots of activities and fun and laughter……..and badges along the way
(without them even realising!). We have in particular managed to complete the challenge badges which are necessary so they don’t miss out on their Bronze award. We have tried to get them outside as much as possible as this seems to be their favourite place! They all just love running around!
We had lots of fun building models with spaghetti and marshallows – the aim was to build a structure as high as possible but the marshmallows kept disappearing?
The highlight of this year has been our trip to camp – it gave both leaders and beavers time to get to know each other better and have lots of fun along the way. We plan for this to continue into our sleepover at HQ and camp in september.
This was the beavers putting up a tent. We also did lots of ativities – made smores on a fire, hiked, played lots of games including rounders (still need to touch up on that!).
I think I can safely safe that they all had a great time even in just one day. Many thanks to our leaders who attended camp and in particular our young leader Megan who was a superstar. Also our new beaver Toby was expert at brushing up after the messy cubs and scouts!
Our most recent trip to the beach was awesome and I think we all learned something from our new leader Dave.
For the remainder of the term we still have a number of exciting activities to come including parks and water.
It has been a great year- so lovely to have them all back face to face.
Hazel x
## Here are the highlights of what we’ve been up to in the last year:
## **Autumn 2021**
We began our Autumn term with some important life skills to achieve our Communicator badge, such as giving and receiving directions, using technology to communicate and keeping in contact with another pack from around the world.
An important part of our movement is inclusivity, so as a part of their Disability Awareness badge we had a special guest come down and talk to us about their hearing impairment and teach us some very useful sign language.
Of course, we always like to finish our Autumn term with some Christmas crafts to wind down ready for the Christmas break.
## **Spring 2022**
On returning from their holidays, you might have noticed some much keener hands getting involved at home as we completed our Home Help badge. Another important life skill based Activity Badge.
In keeping with one of our annual traditions, we always like to celebrate Chinese New Year with crafts and snacks.
Fair trade teaching important lessons on equality and fairness comes in many forms, the Fair Trade badge was an excellent opportunity for the Cubs to learn about how their chocolate is made, bought and sold around the world.
An ongoing, traditional life skill, knot work was on the cards ready to prepare the Cubs ready for our summer camp, followed by an Easter Crafts and Cooking to finish the Term.
## **Summer 2022**
Summer is one of our favourite times of year as the warm light weather allows us to get the Cubs involved with traditional scouting skills such as tent pitching, pioneering, and knots.
These skills allowed us to prepare the young people for our upcoming camp, our first in over 2 years, in which a fantastic time was had by everyone and we hope to see as many of you again for next camp.
Of course, some Jubilee celebrations were in order for this term, in the form of baking our Jubilee biscuits and making commemorative plates.
As the nights got longer we managed to get the Cubs out on the water at Poulton docks for a great taste of Bell Boating led by our newest fully trained helm, Paul.
Part of their Navigator Badge means the Cubs need to complete a hike in the local area whilst understanding and recognising different types of landmarks to triangulate their position on a map. We completed this with our walk from Fort Perch Rock to HQ in June.
Finally, a notable highlight from this term came in the form of a local Fencing instructor who came to teach the children about the art and joy of the highly active an engaging sport.
We hope the past year has created lots of exciting memories of adventure and fun.
We look forward to getting out and about more and more as we emerge from a tough couple of years.
Thank you to all the parents and leaders from other sections that have supported us this year. With two of our team not living on the Wirral and the demands of shift work it is much appreciated when additional help means we can offer more opportunities.
**The Cub Team**
September 2021 seems a long time ago now – much has happened in the last nine months! Back then, Covid restrictions meant we were still outside, but that’s where Scouts are meant to be, so throughout the year we pitched tents, lit fires, and roasted (burned?!) marshmallows.
The District team organised a Patrol Leaders’ Weekend for all the groups in Wallasey, and our three patrol leaders were able to take part, with very favourable reports back
The dark skies of winter are good for stargazing, so we looked up and learned about the solar system, constellations, and the moon. Later in the year we made our own telescopes, and those without too much glue on the lens did work!
We asked the Scouts what they wanted to do, and food came up in various ways, from pancakes to bug eating. So Halloween seemed a good time to offer up some tasty snacks. It’s fair to say that the enthusiasm for tucking into the bugs did vary considerably from Scout to Scout (and leader to leader…)
Christmas did give a chance for more appetising snacks, and there was lots of creativity on show, both with the food and the decorations.
There was plenty more creativity on show in the new year, with the Scouts demonstrating their artistic skills several times, culminating in our Warhammer evenings. Some Scouts were new to Warhammer, whilst others are experts and brought plenty of their own kit and paints to use, but everyone joined in and there were some very inventive colour schemes!
Summer term, and the focus was on navigation skills and preparing for the May camp – the first chance to go camping and have nights away since the start of the pandemic! As well as the camping, the Scouts tried backwoods cooking, made their own flint-andsteel firelighters, and hiked to Thurstaston Common to ascend Thor’s Stone.
After the camp, we dusted off the traversing wall in the store room, to test the Scouts’ arm strength, and plan on following that up with a trip to a climbing centre before the summer is out. Still to come – bell boating at the District boathouse, so fingers crossed for a warm day to enjoy the inevitable splashing about!
## **Scrutineer's Report to the Trustees of the 28[th] Wallasey scout Group**
I report on the accounts of the Group for the year ended 31[st] March 2022
## **Respective responsibilities of Trustees and Scrutineer**
As the Group's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
## **Basis of Scrutineer's Statement**
In accordance with the directions given in the Group's, I have scrutinised the records and the accounts set out on pages 2 to 4
## **Scrutineer's Statement**
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
## **Signed : ___________________________________**
## **Name: Chris English**
**Address: 19 Prescott Street, Wallasey, Wirral. CH45 9JN**
## **8[th] July 2022**
**LT700005 (1[st] February 2017)**
## **28th Wallasey Scout Group Receipts and Payments Account**
## **Receipts and payments**
Year start date Year end date **For the year 01/04/2021 To 31/03/2022 from 2021/22 2020/21 Unrestricted funds Unrestricted funds**
**----- Start of picture text -----**
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions
9,570 7,739
Less:Membership subscriptions paid on (National/County/Area/District) - -
Net membership subscriptions retained
9,570 7,739
Donations
1,625 82
Scout Post
-
Gift Aid
5,027 1,980
Camp Deposits - -
Sub total 16,222 9,801
Grants
Maintenenace grant - -
Covid grants
10,667 19,431
Sub total
10,667 19,431
Fundraising (gross)
Misc
38 -
District vChristmas
- 55
Detail 3
- -
Other fundraising activities - -
Sub total 38 55
Investment income
Bank interest
8 19
Building Society interest - -
The Scout Association Short Term Investment Service
- -
Property Rent income - -
Other investment income
- -
Sub total 8 19
Total Gross Income 26,935 29,307
Asset and investment sales, etc. 130 -
Total receipts 27,065 29,307
1 LT700002 (1st January 2017)
**----- End of picture text -----**
## **28th Wallasey Scout Group Receipts and Payments Account**
**----- Start of picture text -----**
Year start date Year end date
For the year
01/04/2021 To 31/03/2022
from
Receipts and payments
2021/22 2020/21
Unrestricted funds Unrestricted funds
£ £
Payments
Charitable Payments
Youth programme and activities 699 1,540
Licenses Zoom & OSM
72 254
Donations
150
Water and Sewerage
384 388
Electricity and Gas
1,230 1,428
Premises & Marine Insurance
1,431 1,647
Premises - Repairs, Renewals & Cleaning
2,496 359
Materials and equipment
298 -
Office Costs
13 72
Contribution to camp costs & Functions
- -
Uniforms - Badges & Neckers
517 76
Building Expenditure
- 458
Capitation
3,620 3,331
Website & Internet
487 476
Repairs & Servicing
202 982
Sub total
11,598 11,011
Loan Repayment From Buiding Fund + Interest - 5,255
Camp Deposit Paid 178 -
Detail 3
- -
Other fundraising costs
- -
Sub total
178 5,255
Total Gross Expenditure 11,776 16,267
Asset and investment purchases, etc. -
1,166
Total payments 11,776 17,432
Net of receipts/(payments) 15,288 11,875
Cash funds last year end 23,120 11,245
Cash funds this year end 38,408 23,120
2 LT700002 (1st January 2017)
**----- End of picture text -----**
## **Statement of assets and liabilities at the end of the year**
**2021/22 2020/21**
**----- Start of picture text -----**
Unrestricted funds Unrestricted funds
£ £
Cash funds
Bank current account
4,085 2,762
Bank deposit account
34,256 20,253
Building Fund (Ring Fenced) 43,096 43,092
The Scout Association Short Term Investment Service
- -
Cash/Floats
67 105
Total cash funds (Excluding Building Fund) 38,408 23,120
Other monetary assets
Tax claim
- -
Debts due from the County/Area/District/Group - -
Insurance claim
- -
Sub total - -
Investment assets
Investment property - detail - -
Quoted investments - -
Other investments - detail
- -
Sub total - -
Non monetary assets for charity's own use
Badge stock - -
Shop stock - -
Other stock
- -
Land and buildings - -
Motor vehicles
- -
Scouting equipment, furniture etc 6,978 7,978
Other - -
Sub total
6,978 7,978
Liabilities
Accounts not yet paid - -
Expenses incurred but not invoiced - -
Subscriptions not yet paid - -
Loan - detail
- -
Other liabilities - -
Sub total - -
**----- End of picture text -----**
**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 6th July 2022 and signed on their behalf by**
|Signature
3 LT700002 (1st January 2017)|Print Name
Paul Roberts - Chair
Geoffrey Poole - Treasurer|
|---|---|