Meeting minutes
28[th] Wallasey Scout Group Annual General Meeting
Date: Monday 17[th] January 2022
Minutes
In attendance/ votes received:
- Louisa Aldis, Frances Lewis, Stacey Bennett, Steve Billington, Martin Billington, Sarah Carroll, Natalie Cleverley, Nicola Dunlea, Kevin Griffiths, Sharon Pascoe, Annette Hughes, Kalvin Lee, Keith McLaughlin, Bev Guthrie, Geoff Poole, Laura Pringle, Paul Roberts, Marcus Starr, Kaly Sugden, Hazel Thompson, Matt Williams.
Welcome
- Paul Roberts, GSL/ Group Chair welcomed everyone to the AGM for the financial year April 2020-March 2021. The meeting had been delayed due to Covid issues. The meeting was held via Zoom and members could vote in person during the meeting or via an electronic voting form.
Apologies for absence
- Ann Allanson (Group Secretary), Rachel English (Beaver Section Assistant), Hazel Thompson (Assistant Beaver Scout Leader), Sarah Carroll, Chris English, Marcus Starr, Bob Waites.
Minutes of previous meeting
- The minutes had been made available electronically. They were approved as an accurate reflection of the evening by those present and those voting online.
Approval of the annual report and accounts
-
The annual reports for Beavers, Cubs, Scouts, and the GSL/Chair are within the distributed document.
-
The accounts have been made available within the distributed document. The accounts were approved by those present and those voting online.
Election of officers:
-
Chairman – Dr. Jamie Fanning (District Commissioner) had invited Paul Roberts to continue in his role as Group Chair/GSL and he accepted.
-
Secretary – Ann Allanson had agreed to continue in the role of Group Secretary. Those in attendance and those voting online approved.
-
Treasurer – Geoff Poole is willing to continue in this role. Those in attendance and those voting online approved.
All the following were approved by those members in attendance and those voting online Group Scout Leaders Nominated members 1 Steve Billington 2 Mark Morfett
Meeting minutes
-
Elected members:
-
1 Marcus Starr
-
2 Laura Pringle
-
Leaders willing to sit on the committee Keith McLoughlin, Kevin Griffiths & Martin Billington As Ex-officio members
Appointment of independent auditor, examiner or scruitneer
- Chris English has agreed to continue in this role. Approved by all present and those voting online.
Presentation
- There were no formal presentations with the meeting being held via Zoom. It is propsosed to hold the 2021/22 AGM in early summer 2022 as a face-to-face event and presentations will be made then.
Agenda
28[th] Wallasey Scout Group Annual General Meeting
Date: Monday 17[th] January 2022, 7.00pm via Zoom
Agenda
Welcome
- Paul Roberts Group Chair/GSL will open the meeting
Apologies for absence
Minutes of previous meeting
- The minutes have been circulated via email and will need to be agreed.
Approval of the annual report and accounts
-
The annual reports for Beavers, Cubs, Scouts and the GSL/Chair have been circulated via email.
-
The accounts have been circulated via email and will need to be approved.
Election of officers:
-
Chairman – Paul Roberts has been invited to continue by Dr. Jamie Fanning, District Commissioner.
-
Secretary – Ann Allanson is willing to continue in this role.
-
Treasurer – Geoff Poole is willing to continue in this role.
Election of Executive Committee members:
The following have been nominated / offered to stand for election:
-
Group Scout Leaders Nominated members 1 Steve Billington 2 Mark Morfett
-
Elected members: 1 Marcus Starr 2 Laura Pringle
-
Section Leaders willing to sit on the committee Martin Billington, Keith McLaughlin, as Ex Officio members Kevin Griffiths
Appointment of independent auditor, examiner or scruitneer
- Chris English has agreed to continue in this role.
Meeting minutes
28[th] Wallasey Scout Group Annual General Meeting
Date: Wednesday 22[nd] July 2020
Minutes
Welcome
Paul Roberts, Group Manager (a combined GSL & Group Chair role) welcomed everyone to the meeting. Attendees
Leaders & Exec Members
Families
-
Paul Roberts
-
Geoff Poole Laura Pringle Kevin Griffiths Kaly Sugden Kalvin Lee Keith McLaughlin Matt Williams Gareth Pritchard Ann Allanson
-
Cowdray Family
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Starr Family Cooper Family Shaw Family Allanson Family Kirby Family Hughes Family Parkins Family Carroll Family Ball Family
-
Mark Morfett
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Rachel English
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Marcus Starr
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Paul Cowdray
Apologies for absence
- Jen Hampson Chris English Steve Billington
Minutes of previous meeting
- The minutes had been made available electronically. Approved as an accurate reflection of the evening by Keith McLoughlin and seconded by Matt Williams and agreed by all present.
Approval of the annual report and accounts
- The accounts have been made avaiable within the distributed document. Approval of the accounts was proposed by Kevin Griffiths and seconded by Paul Cowdray and agreed by all present.
Election of officers:
-
Chairman – Dr Jamie Fanning invited Paul Roberts to continue in his role as Group Chair/GSL and he accepted.
-
Secretary – Ann Allanson is stood for Group Secretary and was proposed by Laura Pringle and seconded by Geoff Poole
-
Treasurer – Geoff Poole is willing to continue in this role. Proposed by Keith McLauglin and seconded by Matt Williams.
Meeting minutes
Election of Executive Committee members:
All the following were approved by those members in attendence
| | Group Scout Leaders Nominated members | 1 | Steve Billington |
|---|---|---|---|
| 2 | Mark Morfett | ||
| 3 | Laura Pringle | ||
| | Elected members: | 1 | Paul Cowdray |
| 2 | Damien Prescott | ||
| 3 | Marcus Starr |
Appointment of independent auditor, examiner or scruitneer
- Chris English has agreed to continue in this role. Proposed by Kevin Griffiths and seconded by Kalvin Lee and approved by all present.
Presentation
-
Beaver of the year Lawrence Cowdray
-
Cub Scout of the Year Josh Conroy
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Scout of the Year Lily Ball
-
Founders Awared Rheuben Hughes Goldbourne
The meeting concluded with Paul thanking all who attended and encouraging them to stay on line for a family quiz.
Chairman & Group Scout Leaders Report
Well, it’s been another strange year. Its now nearly two years since I had to write to you all advising that following Government advice, we were to cease meeting in person and to undertake online meetings via the Zoom platform. And here we are conducting our annual General Meeting via Zoom.
It looks like little has changed but believe me it has. In September we started off by meeting face to face, for the first time in months. Small steps were required and having made our headquarters Covid safe. We all returned to a regime of hand sanitising, social distancing and not sharing resources. We were one of the fist Wallasey Groups to implement outdoor meetings. A little investment and ingenuity saw the activity shelters being erected and put to good use.
All of our sections used the shelters and as we have our own grounds, we were able to offer a wide variety of games and activities. Towards the end of the year we even hosted part of the Wallasey Districts Christmas Extravaganza which saw Scouts from all Wallasey groups cooking pigs-in-blankets over open fires.
Then straight out of the blue came another lockdown. It was back to Zoom but this time we had the experience and we invited other groups to join us as we hired guest speakers, illustrators, and performers to keep us entertained. This took us through to Easter.
In the Spring the weather was good to us and although we had the shelters up we were able to resume outdoor meetings and to get our Young People back interacting with our leaders and each other.
I am so grateful to all our leaders, Young Leaders, and adult helpers who all rallied round to provide an exciting but safe set of activities for all to enjoy. I for one was buzzing at seeing the smiles on the faces of our Beavers, Cubs and Scouts as we returned to a “new normal.” Even though parents were and still are not allowed past the gate, thank you all for your understanding and for following our rules to keep everyone safe. Fortunately, I don’t think that there have been too many rainy nights and we have tried our best to finish on time.
At our face to face AGM’s we traditionally award badges and other certificates so as our Young People and Adult Leaders can get the recognition that they deserve. This year was obviously different, and I am pleased to be able to report that Chief
Scouts Commendations for Exemplary Service to Scouting were awarded to Rachel, Keith, Matt & Gareth. Our Treasurer and my predecessor as Group Scout Leader received a well overdue Silver Acorn in recognition of his services to Scouting. This is one of the highest awards that can be given by our Chief Scout Bear Grylls. Oh, and by the way I got an Award of Merit for services to the Group.
May I take this opportunity to personally thank all our Leaders, Young Leaders and Executive Committee Members for helping me in keeping the Group functioning during this very difficult year. It’s not just what you see on a meeting night, it’s the phone calls, emails & Zoom meetings that go on behind the scenes. I would like to personally thank Laura for being my Zoom co-pilot during lockdown and for going that extra mile in tracking down resources and individuals to keep our on-line meetings popular and for helping me in interpreting the Covid rules as and when they changed.
Finally, if you aren’t already involved with the Group as an adult, whether it be in the form of becoming a leader, an adult helper or joining us on our committees then please give it some thought and get in touch.
There are only three of our leaders who have children in the Group. For the rest of us ours grew up and went on to further education or out into the big wide world taking their Scouting skills with them. We, however, remain grateful and fulfilled by what we and the Scouting movement has taught them. That’s probably why we are still here but we can always use more help and love to see new faces getting involved.
Let’s hope for a better year and possibly returning to some camping later in the year.
Yours in Scouting
Paul
Review of the year July 2020 to July 2021
Autumn Term 2020
In the autumn we were able to meet in small groups at our Headquarters and it was fabulous to get to see everyone in person again. We also continued to offer Zoom meetings, so all our young people had the opportunity to attend at least one session every week.
At the HQ our sessions included lots of fun, getting to know you type games and activities, tracking, codes and treasure hunts, and Communicator badge challenges.
Online we met the creatures from Sam’s Safari, wrote poetry with Conrad Burdekin, learnt about the Wye Valley alpacas, discovered what forensic science was and how to look for clues. We took part in brain teasers and compass games as well as enjoying time to chat. Skittleman entertained us with his magic, and we made lots of noise during a drumming evening.
Some of the 28[th] took part in the Wallasey District Christmas Extravaganza enjoying cake making in a mug, task master games, bingo, disco, quizzes, and crafts all from the comfort of our own homes.
Spring Term 2021
Our Spring term programme was delivered via Zoom with the Beavers and Cubs joining together whilst the Scouts met separately. We all joined up for some of our guest speaker evenings. We also joined up with our friends at the 33[rd] Wallasey for some of our meetings. Activity packs were produced so we could enjoy crafts for Chinese New Year and Easter. We learnt magic tricks and got very competitive playing bingo. Our map skills improved as we worked towards our Navigators badge. Mark Thompson the BBC star gazer kept us enthralled during an evening all about space and we followed it up with more activities towards the Space and Astronomer badges. The Canal & River Trust gave us some great tips about staying safe near water. Skittleman retuned with another fun filled show. Our highlight was a fabulous evening with the illustrator Liz Million. Even Kevin & Keeo managed some recognisable pictures!
Summer Term 2021
Hooray we are back meeting face to face again! This term it has been fabulous to be able to meet as full sections in person again. We have met outside using our outdoor shelter and been lucky with the weather. The Beavers have enjoyed an obstacle course, making and flying kites, being pirates and sailing home made boats, making and cooking pizzas on open fires, finding out about superheroes and making cards for Father’s Day. The Cubs completed their Gardeners badge, planting seeds and trees and learning about garden tools. They’ve have built towers out of cocktail sticks and marshmallows, built ballistas, and leant some knots and lashings. Following a night about the theory of fire lighting they built their own fires and enjoyed toasting marshmallows. We’ve been able to get out and about and had a quiz, scavenger hunt in Vale Park and practiced our tennis skills thanks to Thorndale Tennis Club. The Scouts have learnt some first aid, completed tasks towards their Astronomer badge, got active for their Athletes badge, built fires and worked as a team to construct a Di Vinci bridge.
Scrutineer's Report to the Trustees of the 28[th] Wallasey scout Group
I report on the accounts of the Group for the year ended 31[st] March 2021
Respective responsibilities of Trustees and Scrutineer
As the Group's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
Basis of Scrutineer's Statement
In accordance with the directions given in the Group's, I have scrutinised the records and the accounts set out on pages 2 to 4
Scrutineer's Statement
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
Signed : _____
Name: Chris English
Address: 19 Prescott Street, Wallasey, Wirral. CH45 9JN
12[th] June 2021
LT700005 (1[st] February 2017)
28th Wallasey Scout Group Receipts and Payments Account
| sey Scout Group Payments Account |
sey Scout Group Payments Account |
sey Scout Group Payments Account |
sey Scout Group Payments Account |
|---|---|---|---|
| Year start date Year end date |
|||
| For the year from |
01/04/2020 | To | 31/03/2021 |
Receipts and payments
| Receipts and payments | ||
|---|---|---|
| Receipts | 2020/21 Unrestricted funds £ 7,739 - 7,739 82 - 1,980 - 9,801 - 19,431 19,431 - 55 - - 55 19 - - - - 19 29,307 - 29 307 , |
2019/20 Unrestricted funds £ |
| Donations, legacies and similar income | ||
| Membership subscriptions | 7,739 | 9,866 |
| Less:Membership subscriptions paid on (National/County/Area/District) | - | - |
| Net membership subscriptions retained | 7,739 | 9,866 |
| Donations | 82 | 20 |
| Scout Post | - | |
| Gift Aid | 1,980 | - |
| Camp Deposits | - | - |
| S b t t l u o a |
9,801 | 9,886 |
| Grants | ||
| Maintenenace grant | - | - |
| Covid grants | 19,431 | - |
| Sub total | 19,431 | - |
| Fundraising (gross) | ||
| Misc | - | 160 |
| District vChristmas | 55 | - |
| Detail 3 | - | - |
| Other fundraising activities | - | - |
| Sub total | 55 | 160 |
| Investment income | ||
| Bank interest | 19 | 74 |
| Building Society interest | - | - |
| The Scout Association Short Term Investment Service | - | - |
| Property Rent income | - | 4,920 |
| Other investment income | - | - |
| Sub total | 19 | 4,994 |
| Total Gross Income Asset and investment sales, etc. T t l i t o a rece p s |
||
| 15,040 | ||
| - | ||
| 29 307 , |
15 040 , |
28th Wallasey Scout Group
1 LT700002 (1st January 2017)
Receipts and Payments Account
| Year start date | Year start date | Year end date | ||
|---|---|---|---|---|
| For the year from |
01/04/2020 | To | 31/03/2021 | |
| Receipts and payments | ||||
| Payments | 2020/21 Unrestricted funds £ 1,540 254 388 1,428 1,647 359 - 72 - 76 458 3,331 476 982 11,011 5,255 - - - 5,255 16,267 1,166 17,432 11,875 11,245 23 120 , |
2019/20 Unrestricted funds £ |
||
| Charitable Payments | ||||
| Youth programme and activities | 1,540 | 748 | ||
| Licenses Zoom & OSM | 254 | - | ||
| Donations | 150 | |||
| Water and Sewerage | 388 | 72 | ||
| Electricity and Gas | 1,428 | 485 | ||
| Premises & Marine Insurance | 1,647 | 1,576 | ||
| Premises - Repairs, Renewals & Cleaning | 359 | 158 | ||
| Materials and equipment | - | 99 | ||
| Office Costs | 21 | |||
| 72 | ||||
| Contribution to camp costs & Functions | - | 599 | ||
| Uniforms - Badges & Neckers | 76 | 433 | ||
| Building Expenditure | 458 | 1,938 | ||
| Capitation | 3,331 | 3,335 | ||
| Website & Internet | 476 | 183 | ||
| Repairs & Servicing | 982 | 288 | ||
| Sub total | 11,011 | 9,115 | ||
| Loan Repayment From Buiding Fund + Interest | 5,255 | - | ||
| Detail 2 | - | - | ||
| Detail 3 | - | - | ||
| Other fundraising costs | - | - | ||
| Sub total | 5,255 | - | ||
| Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
||||
| 9,115 | ||||
| 1,149 | ||||
| 10,264 | ||||
| 11,875 | 4,776 | |||
| 11,245 | 6,469 | |||
| 23 120 | 11 245 | |||
, |
, |
Statement of assets and liabilities at the end of the year 2 LT700002 (1st January 2017)
2020/21
2019/20
Unrestricted funds Unrestricted funds
| £ Cash funds Bank current account 2,762 Bank deposit account 20,253 Building Fund (Ring Fenced) 43,092 The Scout Association Short Term Investment Service Cash/Floats 105 Total cash funds (Excluding Building Fund) 23,120 Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total - Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total - Non monetary assets for charity's own use Badge stock - Shop stock - Other stock - Land and buildings - Motor vehicles - Scouting equipment, furniture etc - Other - Sub total - Liabilities Accounts not yet paid - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities - Sub total - |
£ Cash funds Bank current account 2,762 Bank deposit account 20,253 Building Fund (Ring Fenced) 43,092 The Scout Association Short Term Investment Service Cash/Floats 105 Total cash funds (Excluding Building Fund) 23,120 Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total - Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total - Non monetary assets for charity's own use Badge stock - Shop stock - Other stock - Land and buildings - Motor vehicles - Scouting equipment, furniture etc - Other - Sub total - Liabilities Accounts not yet paid - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities - Sub total - |
£ |
|---|---|---|
| Cash funds | ||
| Bank current account | 2,762 | 8,937 |
| Bank deposit account | 20,253 | 2,250 |
| Building Fund (Ring Fenced) | 43,092 | 37,820 |
| The Scout Association Short Term Investment Service | - | |
| Cash/Floats | 105 | 58 |
| Total cash funds (Excluding Building Fund) | 23,120 | 11,245 |
| Other monetary assets | ||
| Tax claim | - | - |
| Debts due from the County/Area/District/Group | - | - |
| Insurance claim | - | - |
| Sub total | - | - |
| Investment assets | ||
| Investment property - detail | - | - |
| Quoted investments | - | - |
| Other investments - detail | - | - |
| Sub total | - | - |
| Non monetary assets for charity's own use | ||
| Badge stock | - | - |
| Shop stock | - | - |
| Other stock | - | - |
| Land and buildings | - | - |
| Motor vehicles | - | - |
| Scouting equipment, furniture etc | - | 8,978 |
| Other | - | - |
| Sub total | - | 8,978 |
| Liabilities | ||
| Accounts not yet paid | - | 460 |
| Expenses incurred but not invoiced | - | - |
| Subscriptions not yet paid | - | - |
| Loan - detail | - | - |
| Other liabilities | - | - |
| Sub total | - | 460 |
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 29th May 2019 and signed on their behalf by
| The above receipts and payments account and statement of assets on 29th May 2019 and signed on their behalf by |
and liabilities were approved by the Trustees |
|---|---|
| Signature | Print Name |
| Paul Roberts - Chair | |
| Geoffrey Poole - Treasurer |
3 LT700002 (1st January 2017)