Annual General Meeting Scouts 1st Upton-by-chester 17th June 2023 ii. ## 1. Welcome ## • **by Alan Wilding (District Lead Volunteer Acting Group Scout leader)** 2. **Approval of last year's AGM minutes** held 21[st] Sept 2022 **#SkillsForLife** ## 3. Election of Officers and Trustees - **Nomination for the position of Group Chair** No nominations have been received and this role is currently vacant ## • **Election of Officers of the Board of Trustees** Secretary: Ian James Proposed by Sean McNamee Seconded by Mike Stout Treasurer: role is open for applicants **#SkillsForLife** ## Election of Officers and Trustees (Cont) ## • **Members of the Board of Trustees:** Nominations have been received for the following John Hickson Proposed by Sean McNamee Seconded by Mike Stout ## Sophie Hart Proposed by Sean McNamee Seconded by Ian James Jane Butcher Proposed by Heather James Seconded by Ian James - **Each of the Group Scouting Sections has available one place on the Board of Trustees** Mike Stout Sean McNamee Robert Davies - **Independent Examiner of Accounts:** **#SkillsForLife** Julie Bates Scouts 1st Upton-trrf.Chest•r 4. Annual Accounts: #SkillsForLife ## Annual Accounts Financial year 1 April 2022 to 31 March 2023 **A mixture of activities for Beavers, Cubs and Scouts, with some equipment and maintenance purchases, funded by excellent venue hire income** ## **INCOME** ## **OUTGOING PAYMENTS** Significant increase in the number of hirers using the hall **Approximately £18,700** Payments for young people’s activities, including camps and membership **Approximately £10,500** Incoming payments for planned activities for young people, including membership **Approximately £9,600** Other costs, including utilities, hall maintenance, insurance and equipment **Approximately £20,000** **Total approximately £30,500** **Total** **approximately £30,300** **#SkillsForLife** ## CASH FUNDS IN BANK ACCOUNT **Funds in account on: 31 March 2023 £19,298.82** **As a comparison, funds in account on: 31 March 2022 £19,514.01** **#SkillsForLife** ## **Financial Accounts 2022-23** **If anyone would like a full copy of the Treasurer’s Annual Report please email - - Secretary@1stupton by chester.org.uk** ## The Arkell Centre: ## • **John Hickson, Trustee** **#SkillsForLif e** ## **Community Rentals 2022/23** - **Supports Scouting by providing 72% of retained income** - **Typically, 10 rentals per week** - **Pre School now NHS Community hub all week** ## **Community Rentals 2022/23** - **NHS Groups continue in school holidays (Tent Drying for Camps)** - **Daily occupancy discourages vandalism** - **All rents reviewed Q1 2023** - **Increases to support Utilities costs** - **Children’s Parties suspended currently due to cleaning impact** ## **6. Group Scouting** - We currently have all 3 sections Beaver, Cubs and Scouts full and have a high waiting list and we are keen to set up more sections and let more children get involved in Scouting. - We are always on the lookout for individuals particularly parents who would like to volunteer and put a bit back into our Scout Group. - You don’t need to have a Scouting background just the drive to get involved. - So please come and talk to us and get involved - We currently have vacancies for Assistant Section Leaders, Section Leaders and occasional helpers in all age groups. - We are also short of trustees, which include Chair of Trustees, Treasurer and we always welcome more parents as general trustees. **#SkillsForLife** ## **For the year from 1st April 2022 to 31st March 2023** |**For theyear from 1st April 2022 to 31st March 2023**|||| |---|---|---|---| ||**2022/2023 values**||**2021/2022 values**| |**INCOME**|||| |**Membership subscriptions**|**£6,663.18**||**£4,093.91**| |**Camp and activity income**|**£2,961.18**||**£1,273.98**| |**Accidentalpayment by hall hirer(refunded below)**|**£144.00**||**£0.00**| |**Refund onpayment for windows**|**£0.00**||**£40.00**| |**Donations**|**£10.00**||**£0.00**| |**Grants(relating to COVID-19)**|**£0.00**||**£0.00**| |**Fundraising**|**£0.00**||**£0.00**| |**Gift Aid**|**£0.00**||**£0.00**| |**Misc(donation forpurchase of AED)**|**£1,869.00**||**£0.00**| |**Bank interest**|**£0.00**||**£0.00**| |**Venue hire income**|**£18,679.96**||**£6,789.97**| |**Total**|**£30,327.32**||**£12,197.86**| |**COSTS OF SALES(DEDUCTED FROM INCOME)**|||| |**Membership paid on(national, county, area, district)**|**-£4,345.00**||**-£4,081.00**| |**TOTAL RETAINED INCOME**|**£25,982.32**||**£8,116.86**| ||||| ||**2022/2023 values**||**2021/2022 values**| |**PAYMENTS**|||| |**AGM and trustee expenses**|**£27.50**||**£0.00**| |**Youthprogramme and activities**|**£6,145.85**||**£2,889.57**| |**Fundraising costs/ donations**|**£500.00**||**£0.00**| |**Building utilities**|**£4,506.68**||**£2,303.96**| |**Insurance**|**£2,413.31**||**£4,241.37**| |**Building maintanence(including cleaning costs)**|**£5,702.58**||**£7,965.66**| |**Materials and equipment(including repairs/renewals)**|**£5,964.86**||**£2,677.41**| |**COVID-19 costs**|**£0.00**||**£0.00**| |**Printing/copying and computer costs**|**£385.56**||**£142.51**| |**Asset and investmentpurchases**|**£0.00**||**£0.00**| |**Training costs**|**£100.00**||**£0.00**| |**Refunds(youthprogramme and activities)**|**£451.00**||**£233.00**| |**TOTAL PAYMENTS**|**£26,197.34**||**£20,453.48**| ||||| |**Income received minuspayments made(operating income)**|**-£215.02**||**-£12,336.62**| ||||| |Cash funds at lastyear end|**£19,514.01**||**£31,850.63**| |Total cash funds thisyear end|**£19,298.92**||**£19,514.01**| ||||| |Statement of assets and liabilities at end ofyear(31st March 2022)|||| |**Assets**|||| |Land and buildings(estimated as an increase of 10% onpreviousyear's value)|£459,316.00||£417,560.00| |Scoutingequipment,furniture,etc(accordingto inventory)|£45,178.06||£46,753.02| |**Liabilities**|||| |Accounts notyetpaid|-||-| ||||| |Total|£504,494.06||£483,827.03| |Contents liabilities and future obligations- none|||| LT700005- S(nrtineerfs Reportto the Trustses (July Scrutineer's Report to the Trustees of the I" Upton-by-chester Scout Council I report on the accounts of the GrouplDistrict for the year ended 31° March 2023. As the Group'slDistrirt's trustees you are responsible for the preparation of the accounts.. you consider that neither the audit nor independent examination requirements of the Chartties Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the actounts and to report to you. In accordance with the dirertions given in the Group's/District's constitution. I have scrutinised the records and the accounts set outon pages I to 4 In my opinion the accounts are in accordance with the record5 produced to me and comply with the constitution. Name.. Julie Bates. ACMA CGMA Address.. 21 Queensway Newton Chester CH2 IPF DateL 30 September 2023